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Immigrant Student Subgrant Program - LEA

Letter Head: Jack O'Connell, State Superintendent of Public Instruction, California Department of Education

May 26, 2010


Dear Selected County and District Superintendents:




Under Title III, Part A, Section 3114(d)(1) of the Elementary and Secondary Education Act, the California Department of Education (CDE) is required to set aside funds to provide subgrant awards to local educational agencies (LEAs) that meet eligibility requirements for participation in the Immigrant Education Student Subgrant Program. You are receiving this letter because your LEA is eligible to apply for Title III Immigrant Student Subgrant Program funding and one or more private schools within the jurisdiction of your LEA has one or more immigrant students. Therefore, one or more private schools within the jurisdiction of your LEA may request to receive Title III products and services from your LEA.

LEAs receive funds based on the counts of eligible immigrant students enrolled in the public and private schools located within their jurisdictions. Student enrollment data reported on the March 2009 Student National Origin Report show that one or more private schools within the jurisdiction of your LEA are eligible to receive products and services from your LEA estimated at $100.60 per student. To view the private schools within your LEA and the corresponding number of eligible immigrant students, please visit the CDE Request for Applications Title III Immigrant Web page at

The private schools in your LEA have received a letter with instructions for submitting a request to participate in Title III services. To accept or decline participation in the Immigrant Education Student Subgrant Program, a designee from the private school must access the Web page listed above on or before June 30, 2010. Participation cannot be guaranteed for any private school that does not submit their request ONLINE on or before the deadline. The new online system requires a personal identification number and password, which were mailed to private school directors.

Once requests are approved by the CDE, they will be forwarded to LEAs that have applied for Title III Immigrant Education Student Subgrant Program funds. The LEA must contact the private school regarding a Memorandum of Understanding (MOU) for the provision of products and services to eligible immigrant students in the private school during the 2010-11 school year. Your LEA is encouraged to begin the consultation process with the private schools immediately in order to ensure that these products and services can be provided in a timely manner to private school students.

The MOU is to be completed no later than October, 31, 2010. The MOU should contain at a minimum, a description of the services to be provided to eligible immigrant students, the estimated cost of these services, and the expected dates of provision. LEAs may not allocate Title III funds directly to private schools but instead the LEA must provide services and products to eligible immigrant students enrolled in the private schools. Federal guidance on meaningful consultation between private schools and LEAs can be found at the U.S. Department of Education Web page located at (Outside Source).                       

If you have any questions regarding the Title III Immigrant Private School Request to Participate or related matters, please contact Clifton Davis Jr., Associate Governmental Program Analyst, Language Policy and Leadership Office, by phone at 916-323-5808 or by e-mail at


Phil Lafontaine, Division Director
English Learner and Curriculum Support Division


cc:       English Learner/Immigrant Student Program Contact

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