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Software Release Notes, Fiscal Year 2013-14

2013-14 First Principal Apportionment Revenue and Attendance Data Collection Software release notes.

The Local Control Funding Formula (LCFF) was signed into law July 1, 2013. It is the largest change to California’s school finance model in almost 40 years and went into effect immediately.

As noted in our LCFF Fact Sheet*, the 2013-14 First Principal (P-1) Apportionment Certification (February 20, 2014) will be based on prior year funding rates/amounts (e.g. revenue limits) adjusted for changes to reflect current year average daily attendance (ADA) and local property tax receipts, which will be collected through a scaled down version of the existing apportionment data collection software. The California Department of Education (CDE) intends to calculate local educational agency (LEA) funding using the new LCFF formula in the 2013–14 Second Principal (P-2) Apportionment, which will be certified on or before July 2, 2014.

Visit CDE’s LCFF Web page and sign up for the LCFF listserv to stay current on the latest implementation information.

*Note, the 2013-14 LCFF Fact Sheet is no longer available online. For questions, please contact Zandra Black at 916-324-4547 or by e-mail at

2013-14 Data Collection Software Schedule

For 2013-14, the CDE will release two versions of the Principal Apportionment data collection software. The 2013-14 P-1 Revenue and Attendance Data Collection Software (Version - 2013-13.00) reflects minor modifications such as eliminating data fields that were disabled several years ago as a result of categorical flexibility and disabling data fields that are not necessary to certify P-1.

In March 2014, CDE will release a new version of the data collection software to be used for the P-2 and Annual apportionments that will incorporate modifications to how ADA is collected and new data fields required for the LCFF calculations. For example, the March 2014 software release will include data collection fields to:

  • Collect by grade level any ADA category funded under the school district model;
  • Capture adjustments to county office of education CALPADS enrollment and unduplicated pupil data for pupils not funded under the county model, and;
  • Collect the physical locations of a charter school.
2013-14 P-1 Data Collection Modifications

The following Excel file details, by program screen, the modifications to the 2013-14 P-1 Revenue and Attendance Data Collection Software for each LEA type. In addition, several program screens have been removed from this year’s software. The Report for Gifted and Talented Education Program, Report of Supplemental Instruction Hours, and Small ROC/P – Small High School ROC/P ADA data collection screens were disabled several years ago due to categorical flexibility and have been permanently deleted. The Report of ADA for Handicapped Pupils Attending a ROC/P data collection screen has been deleted because the funding for the program was incorporated into the Special Education, AB 602 Program.

2013-14 P-1 Revenue and Attendance Data Collection Software Changes (XLS)

Questions: Zandra Black | | 916-324-4547 
Last Reviewed: Thursday, March 9, 2017
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