2012 School Attendance Review Boards Handbook (PDF; Outside Source)
The handbook provides information on establishing a School Attendance Review Board (SARB); identifies behavioral patterns of problem students; gives helpful hints on how to work with students and their parents or guardians; suggests by-laws and standing rules; identifies effective factors for parent and pupil conferences; lists California compulsory attendance and other related laws; and provides sample letters and forms to petition the Probation Department, Office of the District Attorney, and the courts.
Sample Forms, Letters and Other Documents
The forms, letters, and other documents listed below are suggested examples and are intended to be modified as appropriate. Establishing uniformity within a SARB would expedite processing and build consistency as personnel move from one area to another. Although Education Code (EC) sections 48260.5, 48261, and 48262 offer specific language in regard to parent notification, additional notifications or invitations to meet may be effective.
Truancy Prevention Letters
Beginning of School Letter from Principal (English) (DOC; 30KB; 1p.)
Available Translations of the Beginning of School Letter from Principal
The Beginning of School Letter from Principal notifies parents of school attendance policies.
Attendance Letter from District Superintendent (English) (DOC; 25KB; 1p.)
Available Translations of the Attendance Letter from District Superintendent
The Attendance Letter from District Superintendent notifies parents of the district's Attendance Improvement Program.
Truancy Notification Letters
First Notification of Truancy or Excessive Absences (English) (Revised Feb-2009; DOC; 32.5KB; 2pp.)
Available Translations of the Notification of Truancy of Excessive Absences
The First Notification of Truancy or Excessive Absences is used to notify parents of excessive absences. EC Section 48260.5 requires parental notification when a minor is classified as a truant.
Second Notification of Truancy or Excessive Absences (English) (DOC; 29KB; 1p.)
Available Translations of the Second Notification of Truancy of Excessive Absences
The Second Notification of Truancy or Excessive Absences is used to
inform parents of their child's continued attendance problem.
Third Notification of Continued Truancy (English) (DOC; 29KB; 1p.)
Available Translations of the Third Notification of Continued Truancy
The Third Notification of Continued Truancy can be used to
declare habitual truancy.
Fourth Notification of Truancy (English) (DOC; 31KB; 1p.)
Available Translations of the Fourth Notification of Truancy
The Fourth Notification of Truancy is used to declare a student habitually truant and/or schedule a SARB hearing or other intervention.
Notification Letter of Parent Meeting at District Office (English) (DOC; 30KB; 1p.)
Available Translations of the Notification Letter of Parent Meeting at District Office
The Notification Letter of Parent Meeting at District Office informs parents of a meeting regarding their child's attendance problems.
Notification Letter of SARB Referral (English) (DOC; 30KB; 1p.)
Available Translations of the Notification
Letter of SARB Referral
The Notification Letter of SARB Referral may be used by the district when the school has exhausted site-level resources and referrals.
Truancy Report (not available in English)
Available Translations of the Truancy Report
Documentation Forms for Referrals
Case Chronology Work Sheet (English) (DOC; 33KB; 1p.)
Available Translations of the Case Chronology Work Sheet
The Case Chronology Work Sheet
is used to log contacts and/or actions.
Attendance Records and Summary of Action (English) (DOC; 69KB; 2pp.)
Available Translations of the Attendance Records and Summary of Action
The Attendance Records and Summary of Action form is used to log attendance records and summarize actions.
School Attendance Review Board Information Sheet (English) (DOC; 40KB; 1p.)
Available Translations of the School Attendance Review Board Information Sheet
The School Attendance Review Board Information Sheet is used to collect information about the student and family.
Confidential SARB Referral Form (English) (DOC; 45KB; 1p.)
Available Translations of the Confidential SARB Referral Form
The Confidential SARB Referral Form is used to collect confidential information about the student and family.
District Attorney Mediation Referral (English) (DOC; 85KB; 3pp.)
Available Translations of the District Attorney Mediation Referral
This District Attorney Mediation Referral is used to send a case forward to district attorney mediation.
District Attorney Truancy Referral (English) (DOC; 41KB; 1p.)
Available Translations of the District Attorney Truancy Referral
The District Attorney Truancy Referral
is used to forward a truancy case to court.
Subpoena for SARB Hearing
Subpoena for SARB Hearing (English) (DOC; 39KB; 1p.)
Available Translations of the Subpoena for SARB Hearing
EC Section 48321.5 authorizes SARBs to issue subpoenas when necessary to make proper disposition of a SARB referral.
Student and Parent Agreements
School Site, Student, and Parent Agreement (English) (DOC; 38KB; 1p.)
Available Translations of the School Site, Student, and Parent Agreement
The School-site, Student, and Parent Agreement is used as a site-level agreement for student improvement.
Summary of Parent(s) and Pupil Conference and Agreement (English) (DOC; 26KB; 1p.)
Available Translations of the Summary of Parent(s) and Pupil Conference and Agreement
Summary of conference and agreement for a SARB meeting.
Student-Parent Agreement (English) (DOC; 40KB; 1p.)
Available Translations of the Student-Parent Agreement
The Student-Parent Agreement is a student and parent directive for a SARB meeting.
SARB Follow-Up Letters
SARB Confirmation of Agreement Letter (English) (DOC; 26KB; 1p.)
Available Translations of the SARB Confirmation of Agreement Letter
Confirmation of agreements made at a SARB meeting.
SARB Congratulations Letter (English) (DOC; 28KB; 1p.)
Available Translations of the SARB Congratulations Letter
Letter of congratulations following the SARB agreement.
Petition
Petition to the Court to Suspend or Delay Pursuant to Vehicle Code (English) (DOC; 38KB; 1p.)
Available Translations of the Petition to the Court to Suspend or Delay Pursuant to Vehicle Code
Petition to the court to suspend the student's driving license of a habitual truant.
SARB Annual Report Forms
District Summary Submitted to County SARB (English) (DOC; 39KB; 1p.)
Available Translations of the District Summary Submitted to County SARB
The District Summary Submitted to County SARB form collects data of local SARB required by EC section 48273.
District-County SARB Annual Summary Report (English) (DOC; 83KB; 1p.)
Available Translations of the District-County SARB Annual Summary Report
The District-County SARB Annual Summary Report is data collection of local or county SARB.
Other Samples
Letter to Parent Regarding Home Schooling (English) (DOC; 29KB; 1p.)
Available Translations of the Letter to Parent Regarding Home Schooling
The Letter to Parents Regarding Home Schooling explains legal alternatives to compulsory education.
SARB Identification Stickers (English) (DOC; 37KB; 1p.)
Available Translations of SARB Identification Stickers
SARB identification stickers for cumulative record folders.
