In order to streamline data collection and reporting this year, the California Department of Education (CDE) is requiring less information for each student than in the past. This statewide report will demonstrate program effectiveness and enable the CDE to collect consistent statewide data for policymakers. This report is designed to record the progress made by students who are part of 21st Century Community Learning Centers (21st CCLC) or After School Education and Safety (ASES) programs. Academic achievement and behavior data from the year before intake into the after school program (or the first year for which data are available) will be compared with data from the most recent school year.
21st Century Community Learning Centers
The No Child Left Behind Act of 2001, signed into law on January 8, 2002, authorizes the CDE to administer the California 21st CCLC Program. California Education Code sections 8484.7-8484.8 further define the 21st CCLC Program. The CDE collects data to fulfill federal requirements for evaluation of the statewide California 21st CCLC Program.
After School Education and Safety Programs
California Education Code Section 8484 states that after school programs established pursuant to this article shall submit annual outcome based data for evaluation, including measures for academic performance, attendance, and positive behavioral changes. The CDE may consider these outcomes when determining eligibility for grant renewal.
Local Evaluation Needs
While the requirements for the statewide evaluation are a starting point, the data can be of considerable value in your local evaluation. We encourage you to carefully analyze and use this important information. The CDE has minimized the requirement for statewide data collection and reporting. However, a program is not limited to collecting only the required data. Program staff should collect other important information to meet local needs.
Reporting Student Outcomes
As soon as the spring semester (or trimester) concludes, the lead person for evaluation should collect school data on educational results including attendance and Standardized Testing and Reporting (STAR) Program test scores for each student who participated in the after school program. Most of the requested data can be found in students' cumulative records or on a district-based electronic student information system.
All sites with either elementary or middle school 21st CCLC or ASES after school programs funded in fall of 2006 must complete the data collection spreadsheet.
Grantees must submit data on all students participating in 21st CCLC or ASES programs for which baseline and 2006-07 data are available on at least one of the following:- Performance levels California Standards Test English/Language Arts (column numbered 6 on the data entry spreadsheet)
- Performance levels California Standards Test Mathematics (column numbered 7 on the data entry spreadsheet)
- Days enrolled at your school during the school year AND days absent from your school during the school year (columns number 9 and 10 on the data entry spreadsheet)
In other words, if no follow-up data can be collected (e.g., student's cumulative file is missing because the student has moved), then do not include this student on the form. Baseline information should be reported for the school year before intake into the after school program or the first year for which data are available. Follow-up information for each student should be collected and reported for the 2007-08 school year.
Reporting Procedure and Timeline
Completed reports must be e-mailed by October 15, 2008 to aspeval@cde.ca.gov.
Hard copy reports will not be accepted. Electronic reports on CD may be mailed no later than October 15, 2008. Mail to:
After School Policy and Evaluation Office
California Department of Education
Annual Evaluation Report
1430 N St., Suite 6408
Sacramento, CA 95814
The following instructions refer to fields on the 2007-08 Statewide Evaluation Data Form (Revised 17-Jul-2008; XLS; 24KB; 2pp.) used to record student information.
Field |
Required Action |
|---|---|
| Agency Name | Report the agency name. |
| ASES Grant ID Number | Report the identification number assigned by the California Department of Education to the ASES grant application. Use current (July 2008) ASES grant ID numbers. |
| 21st Century Grant ID Number | Report the identification number assigned by the California Department of Education to the 21st Century grant application. If this agency has more than one grant ID number, e-mail a list of all 21st Century grant ID numbers when submitting the spread sheet. |
| School name | Report the school name. |
| County-District-School (CDS) code | Report the school’s 14-digit CDS code (XX-XXXXX-XXXXXXX). |
| Statewide Student Identifier (SSID) | Report the student’s 10-digit numeric SSID (XXXXXXXXXX). SSIDs are now required for all students. |
| Date of program intake | Report the date (MM/DD/YY) on which the student entered the after school program. If the day of the month is unknown, use the first day of the month (01). |
| Grade in school | Enter the grade level of the student during 2007-08. For those attending only summer or intersession, indicate the grade level following the session. Use the numeric code “0” for kindergarten. |
| Performance level California Standards Test—English/ language arts | Report the results of the California Standards Test in English/language arts in terms of California's adopted performance levels. Each student’s test result is ranked in one of five levels: 1=Advanced, 2=Proficient, 3=Basic, 4=Below Basic, or 5=Far Below Basic. Use the numeric code to report performance level for both baseline and 2007-08. |
| Performance level California Standards Test— Mathematics | Report the results of the California Standards Test in mathematics in terms of California’s adopted performance levels. Each student’s test result is ranked in one of five levels: 1=Advanced, 2=Proficient, 3=Basic, 4=Below Basic, or 5=Far Below Basic. Use the numeric code to report performance level for both baseline and 2007-08. |
| English learner | Indicate whether the student is an English learner (under Title III called limited English proficient): 0=No and 1=Yes. Report the student’s English learner status for both baseline and 2007-08. |
| Days enrolled at your school during the school year | Report how many days the student was enrolled at your school during the school year for both baseline and 2007-08. |
| Days absent during the school year | Report how many days the student was absent from the regular day school for both baseline and 2007-08. |
| Days attended after school programs during the school year | Report how many days the student attended the after school program during the 2007-08 school year. |
| Days attended the supplemental program | Report how many days the student attended summer or intersession after school programs. |
