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Annual Outcome-Based Data for Evaluation

Annual data collection for 21st Century Community Learning Centers (CCLC) and After School Education and Safety (ASES) programs is a requirement of before and after school funding.

California Education Code Section 8484 states that after school programs shall submit Annual Outcome-Based Data for Evaluation. ASES and 21st CCLC program grantees that operated during 2014–15 must submit the 2014–15 Annual Outcome-Based Data for Evaluation. The California Department of Education (CDE) may consider these outcomes when determining eligibility for grant renewal.

Data to be Provided

The following information must be reported for all students participating in the afterschool programs:

  • County-District-School (CDS) Code
  • Statewide Student Identifier (SSID)
  • Days Attended Regular School
  • Days Attended Before School Base
  • Days Attended After School Base
  • Days Attended Before School Supplemental
  • Days Attended After School Supplemental 3-Hour Program
  • Days Attended After School Supplemental 6-Hour Program

Directions and cells for data entry are located in the same tab:

  • Do not create separate tabs for separate programs
  • Do not add or delete columns
  • Do not list student names

Spreadsheet Template and File Name

2014-15 Outcome-Based Data Template for ASES and 21st CCLC (XLS) Instructions included in this template.

Save the spreadsheet using the file name: (Grantee Name) 2014-15 ASPEVAL.

How to Deliver the Data File

Files will be delivered using the CDE's exFiles File Transfer System. Directions on uploading, encrypting, and transferring files will be provided by e-mail.

Due Dates

Data file must be received by the CDE by October 16, 2015.

Contact Information

If you have and questions, contact Kimi Toya, Associate Governmental Programs Analyst, by phone at 916-319-0601, by e-mail at or Tavi G. Popp, Education Programs Consultant, by phone at 916-319-0308, or by e-mail at

Questions: After School | | 916-319-0923 
Last Reviewed: Thursday, July 16, 2015

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