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Semi-Annual Attendance Report Transcript

After School Support and Information System (ASSIST) Semi-annual Attendance Report Presentation Transcript.

This text is the transcript of the Semi-Annual Attendance Report Presentation (Flash).

Slide 1

Welcome to the After School Support and Information System, or ASSIST for short. The instructions that follow will be for the After School Education and Safety Program and the 21st Century Community Learning Centers Program grants for elementary, middle, and high school students.

Slide 2

This training module will provide you with the following information:

Slide 3

The California Department of Education's (CDE) Learning Support and Partnerships Division has implemented a new online grant management system for before and after school program grants. This new system tracks and controls grant-related data including applications, budgets, attendance reports, expenditure reports, and payments.

Slide 4

The next set of attendance related slides will identify the following:

Slide 5

All grantees must submit semi-annual attendance reports to the CDE. Failure to submit required reports will result in a withholding of future grant payments.

Slide 6

Attendance reports are due according to the following schedule:

Due dates and reporting periods are the same for each fiscal year.

Slide 7

The following information is required when submitting an attendance report:

Slide 8

Attendance reports can be submitted online via the new ASSIST Web site.

Instructions to submit attendance reports are provided on the following slides.

Slide 9

The next 8 slides provide step-by-step instructions on how to submit an attendance report online via ASSIST.

Step 1 is to logon to ASSIST.

Enter your secure user name and password that was provided to your superintendent or authorized agent by the CDE.

Select the Logon button.

Slide 10

Step 2 is to select the Grant ID link of a grant for which an attendance report needs to be submitted.

Slide 11

Step 3 is to review Reports Due screen to view outstanding attendance reports.

Step 4 is to select the Attendance link for the period for which you are reporting.

Slide 12

Step 5 is to enter the number of Days of Operation and Students Served on the Manage Grant/Edit screen. Please complete these data for each school in the grant for the reporting period. If attendance or days of operation is zero, please enter 0.

Slide 13

Step 6 is select Calculate and Save button. This button will save the data entered and display the totals for your review.

Slide 14

Step 7 is to select the Submit to CDE button to submit the data to the CDE.

Step 8 is to verify that the following message is displayed: Report submitted to CDE.

This message confirms that CDE has received your attendance report for the selected grant and reporting period.

Slide 15

Step 9 is to review your submitted attendance report. To do so, select Report History.

Step 10 is click the Attendance link on the Report History screen to view the submitted attendance report(s).

Slide 16

The final step is to review the submitted attendance report for accuracy. If revisions are required, please contact your regional fiscal analyst.

Slide 17

Payments may not be processed and sent to grantees if an attendance report has not been submitted by the due date.

Clarification of the Attendance Report columns is as follows:

At this time, submitted attendance reports cannot be revised online. Please contact your regional fiscal analyst if attendance report revisions are necessary.

Slide 18

For questions about ASSIST, please contact your regional fiscal analyst or the After School Division by phone at 916-319-0923 or by e-mail at ASSIST@cde.ca.gov.

Questions: After School | afterschool@cde.ca.gov | 916-319-0923 
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