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Quarterly Expenditure Report Transcript

After School Support and Information System (ASSIST) Quarterly Expenditure Report Presentation Transcript.

This text is the Quarterly Expenditure Report Presentation (Flash).

Slide 1

Welcome to the After School Support and Information System, or ASSIST for short. The instructions that follow will be for the After School Education and Safety Program and the 21st Century Community Learning Centers Program grants for elementary, middle, and high school students.

Slide 2

This training module will provide you with the following information:

Slide 3

The California Department of Education's (CDE) Learning Support and Partnerships Division has implemented a new online grant management system for before and after school program grants. This new system tracks and controls grant-related data including applications, budgets, attendance reports, expenditure reports, and payments.

Slide 4

The next set of expenditure related slides will identify the following:

Slide 5

All grantees must submit quarterly expenditure reports to the CDE. Failure to submit required reports will result in a withholding of future grant payments, and possible invoicing for unexpended grant funds.

Slide 6

Expenditure reports are due according to the following schedule:

Due dates and reporting periods are the same for each fiscal year.

Slide 7

The following information is required when submitting an expenditure report:

Slide 8

Expenditure Reports can be submitted online via the new ASSIST Web site.

Instructions to submit expenditure reports are provided on the following slides.

Slide 9

The next several slides provide step-by-step instructions on how to submit an expenditure report online via ASSIST.

Step 1 is to logon to ASSIST.

Enter your secure user name and password that was provided to your superintendent or authorized agent by the CDE.

Slide 10

Step 2 is to select the Grant ID link of a grant for which an expenditure report needs to be submitted.

Slide 11

Step 3 is to review Reports Due screen to view outstanding expenditure reports.

Step 4 is to select the Expenditure link for the period for which you are reporting.

Slide 12

Step 5 is to enter your current expenditure amounts for the selected reporting period.

Slide 13

Step 6 is to determine whether or not the expenditure report shall be submitted as a closeout expenditure report. If yes, click the Closeout Report check box.

Slide 14

Step 7 is select Calculate and Save button. This button will save the data entered and display the expenditure amounts for your review.

Slide 15

Step 8 is to click the Submit to CDE button to submit the expenditure amounts to CDE. If expenditures are zero, please enter $0.

Step 9 is to verify that following message is displayed: Report submitted to CDE.

Slide 16

Step 10 is to review your submitted expenditure report. To do so, select Report History.

Step 11 is to click the Expenditure link on the Report History screen to view the submitted expenditure report(s).

Slide 17

Review the submitted expenditure report for accuracy. If revisions are required, please contact your regional fiscal analyst.

Slide 18

Payments may not be processed and sent to grantees if an expenditure report has not been submitted by the due date.

Expenditure Reporting Reminders:

At this time, submitted expenditure reports cannot be revised online. Please contact your regional fiscal analyst if expenditure report revisions are necessary.

Slide 19

For questions about ASSIST, please contact your regional fiscal analyst or the After School Division by phone at 916-319-0923 or by e-mail at ASSIST@cde.ca.gov.

Questions: After School | afterschool@cde.ca.gov | 916-319-0923 
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