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21st CCLC Reporting Due Dates

Reporting due dates for 21st Century Community Learning Centers (CCLC) Programs.
Please note that Education Code Section 8483.7 authorizes the CDE to withhold grant award payments for the failure to comply with the following reporting requirements.

The following are due dates for 21st CCLC Budget and Reporting Forms, including the Regional After School Technical Assistance System (RASTAS).

Due Date

Fiscal Year Reporting Dates

Expenditure & Payment

July 1, 2015

2015-16

  • AO-400 Grant Award Notifications for FY 2015-16
25 percent payment will be processed within 30 days upon ASD’s receipt of a signed AO-400.
July 31, 2015

2014-15

  • Second Semi-Annual Attendance Report (January 1, 2015 to June 30, 2015)
  • Fourth Quarter Expenditure Report
    (April 1, 2015 to June 30, 2015)
  • 2015-16 Close-Out Expenditure Report
    (July 1, 2015 to June 30, 2015)
    (If applicable)

Expenditure report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to grantee.

10 percent payment will be processed after August 1, 2015.

August 15, 2015

  • Last day to revise all 2014-15 Attendance

n/a

TBD

2014-15

  • Annual Performance Report (APR)

n/a

October 16, 2015

2014-15

  • Annual Outcome-Based Data for Evaluation
    (Elementary/Middle and High Schools)

n/a

October 31, 2015

2014-15

  • Fifth Quarter Expenditure Report
    (July 1, 2015-September 30, 2015)

2015-16

  • First Quarter Expenditure Report
    (July 1, 2015 to September 30, 2015)

n/a

January 31, 2016

2014-15

  • Sixth Quarter Expenditure Report
    (October 1, 2015 to December 31, 2015)
  • Closeout Expenditure Report
    (July 1, 2014 to December 31, 2015)

2015-16

  • Second Quarter Expenditure Report
    (October 1, 2015 to December 31, 2015)

2015-16

  • First Semi-Annual Attendance Report
    (July 1, 2015 to December 31, 2015)

2014-15 Expenditure Report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to the grantee.

2015-16 Expenditure Report must reflect expenditures of at least 80 percent advanced to date to receive next payment. (80 percent of 50 percent advanced to date.)

25 percent payment will be processed after February 1, 2016.

February 15, 2016

  • Last day to REVISE all 2014-2015 expenditures

n/a

April 29, 2016

2015-16

  • Third Quarter Expenditure Report
    (January 1, 2016 to March 31, 2016)

Expenditure report must reflect expenditures of at least 80 percent advanced to date to receive next payment. (80 percent of 75 percent advanced to date.)

15 percent payment will be processed after May 1, 2016.

July 31, 2016

2015-16

  • Second Semi-Annual Attendance Report (January 1, 2016 to June 30, 2016)
  • Fourth Quarter Expenditure Report
    (April 1, 2016 to June 30, 2016)
  • 2015-16 Close-Out Expenditure Report
    (July 1, 2015 to June 30, 2016)
    (If applicable)

Expenditure report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to grantee.

10 percent payment will be processed after August 1, 2016.

Questions: After School | afterschool@cde.ca.gov | 916-319-0923 
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