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21st CCLC Reporting Due Dates

Reporting due dates for 21st Century Community Learning Centers (CCLC) Programs.
Please note that Education Code Section 8483.7 authorizes the CDE to withhold grant award payments for the failure to comply with the following reporting requirements.

The following are due dates for 21st CCLC Budget and Reporting Forms, including the System of Support for Expanded Learning (SSEL).

Due Date

Fiscal Year Reporting Dates

Expenditure & Payment

July 1, 2016

2016-17

  • AO-400 Grant Award Notifications for FY 2016-17
25 percent payment will be processed within 30 days upon ASD’s receipt of a signed AO-400.
July 31, 2016

2015-16

  • Second Semi-Annual Attendance Report (January 1, 2016 to June 30, 2016)
  • Fourth Quarter Expenditure Report
    (April 1, 2016 to June 30, 2016)
  • 2015-16 Close-Out Expenditure Report
    (July 1, 2015 to June 30, 2016, If applicable)

Expenditure report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to grantee.

10 percent payment will be processed after August 1, 2016.

August 15, 2016

  • Last day to revise all 2015-16 Attendance

n/a

TBD

2015-16

  • Annual Performance Report (APR)

n/a

October 14, 2016

2015-16

  • Annual Outcome-Based Data for Evaluation
    (Elementary/Middle and High Schools)

n/a

October 31, 2016

2015-16

  • Fifth Quarter Expenditure Report
    (July 1, 2016-September 30, 2016)

2016-17

  • First Quarter Expenditure Report
    (July 1, 2016 to September 30, 2016)

n/a

January 31, 2017

2015-16

  • Sixth Quarter Expenditure Report
    (October 1, 2016 to December 31, 2016)
  • Closeout Expenditure Report
    (July 1, 2015 to December 31, 2016)

2016-17

  • Second Quarter Expenditure Report
    (October 1, 2016 to December 31, 2016)

2016-17

  • First Semi-Annual Attendance Report
    (July 1, 2016 to December 31, 2016)

2015-16 Expenditure Report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to the grantee.

 

2016-17 Expenditure Report must reflect expenditures of at least 80 percent advanced to date to receive next payment. (80 percent of 50 percent advanced to date.)

25 percent payment will be processed after February 1, 2017.

February 15, 2017

  • Last day to REVISE all 2015-2016 expenditures

n/a

April 29, 2017

2016-17

  • Third Quarter Expenditure Report
    (January 1, 2017 to March 31, 2017)

Expenditure report must reflect expenditures of at least 80 percent advanced to date to receive next payment. (80 percent of 75 percent advanced to date.)

15 percent payment will be processed after May 1, 2017.

July 31, 2017

2016-17

  • Second Semi-Annual Attendance Report (January 1, 2017 to June 30, 2017)
  • Fourth Quarter Expenditure Report
    (April 1, 2017 to June 30, 2017)
  • 2016-17 Close-Out Expenditure Report
    (July 1, 2016 to June 30, 2017, If applicable)

Expenditure report must reflect expenditures of at least 90 percent of grant award. Otherwise, at least 10 percent is held and a billing invoice may be sent to grantee.

10 percent payment will be processed after August 1, 2017.

Questions: Expanded Learning Division | expandedlearning@cde.ca.gov | 916-319-0923 
Last Reviewed: Wednesday, August 31, 2016
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