Cohort 8 21st CCLC RFA Frequently Asked QuestionsFrequently Asked Questions for the Cohort 8, 21st Century Community Learning Centers Elementary/Middle and ASSETs RFA.
Section I – Key Terms
Question: By what date must an applicant have complied with “Good Standing” requirements to be considered to be in good standing and to avoid a 15 point score reduction?
Answer: By March 1, 2013.
Section III – Eligibility and Priorities
- Question: Is there any flexibility in how a local educational agency (LEA) may count children from low income families in middle and high schools?
Answer: Please refer to the section “Alternate Methods of Demonstrating that the Applicant School Site Serves a Low Income Population” in the request for applications (RFA). In addition to the alternatives in that section, it is also possible to use a method of estimating the number of children from low income families based upon the Free and Reduced Price Meal (FRPM) percentages of “feeder schools.” Below is the data link for FRPM percentages for schools open in 2011. Use the data from the “frpm2011” file on the Free/Reduced Meals Program & CalWORKS Data Files Web page.
- Question: If we have submitted a charter petition for a new charter high school, are we eligible to apply for the Cohort 8 21st Century After School Safety and Enrichment for Teens (ASSETs) Program?
Answer: If any school, including charter schools, has a valid County-District-School (CDS) code and will open next year, to be eligible to apply it must demonstrate that it will serve a population in which a minimum of 40 percent of students come from low income families (see “Funding Eligibility” in the RFA). Because such a school has no current data on students, it must use an “alternate method” to demonstrate eligibility, as described in question 1 above.
- Question: Will Cohort 5 schools lose priority points if they switch from a county consortium application to a school district application for the Cohort 8 RFA? By switching to the District application will they be considered a new site or a continuation site?
Answer: Priority points for replacing an expiring grant, or for expanding an existing grant, are only available when the grant recipient (fiscal agent) remains the same, or when the applicant is currently subcontracting with the existing fiscal agent to provide and operate the after school program. (The applicant would need to state that the current subcontracting arrangement exists, in the program administration section of the grant application.)
In the situation posed in the above question, priority points would be awarded if the school district is currently subcontracting with the county office of education to provide the afterschool program.
- Question: If a Cohort 4 school can demonstrate that they have continued to operate after school programs, will they be considered a continuation site and receive priority points or will the site be considered a new site and unable to receive priority points?
Answer: Cohort 4 will not be allowed to receive priority points and will be considered new sites.
- Question: In the supplemental grant request can we request up to 30 percent of After School Education and Safety (ASES) base funding plus the 21st Century Community Learning Centers (CCLC) base request?
Answer: The supplemental grant cap will be 30 percent of the combined ASES plus 21st CCLC funding.
- Question: Can an LEA apply for the grant on behalf of another LEA?
Answer: An LEA may apply for a grant on behalf of a site within a second LEA, with permission of that LEA. The second LEA would approve the application with TWO signatures in the “School Principal or Executive Director Approval” section of the Signatures and Approvals Form. The second LEA’s site principal would complete one line, and the second LEA’s Superintendent (or executive director if a charter school), would complete an adjacent line.
Section IV – The Application
- Question: A District has 12 schools that are up for renewal this round (8 high, 4 elementary/middle [E/M]), do you advise that we submit all the schools in two applications (high and E/M) or should we do 12 separate applications?
Answer: In order to assure that all applicants have access to the same level of technical assistance and support in the competitive process, the After School Division (ASD) only responds to questions requesting clarification of RFA content. The ASD does not provide advice on how best to craft an application to meet the requirements of the RFA.
- Question: Is the five page maximum for Collaborative Signatures per school or for all schools listed in the application?
Answer: The five page maximum is the combined total for all schools contained in the application.
- Question: We were not funded for our middle school Family Literacy Grants or the Equitable Access Grants because the California Longitudinal Pupil Achievement Data System was not up to date. Is there any way we can apply for only these portions this year?
Answer: No, due to the competitive nature of the RFA, exceptions cannot be made as a result of prior year’s occurrences. Both RFAs state “Only applicants awarded a base ASSETs/21st CCLC grant in cohort 8 will be considered for this optional funding (Page 9 of ASSETs and Page 11 of Elementary/Middle).
- Question: Where can I access the forms marked with "sample -do not use in application" to complete and return with the application?
Answer: All forms required for completion for 21st CCLC or ASSETs applications can be found on ASSIST as specified on RFA Section IV: The Application.
Frequently asked questions and answers will be added for the following sections:
- Section II – Critical Dates
- Section V – The Scoring Rubric
- Section VI – Application Package Checklist
- Section VII – Optional Equitable Access Grant
- Section VIII – Optional Family Literacy Grant