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2014-15 21st CCLC Frequently Asked Questions

Frequently Asked Questions for the 2014-15 21st CCLC RFA.

This document will be updated on a regular basis.

Section I – Key Terms

  1. Question:

By what date must an applicant have complied with “Good Standing” requirements to be considered to be in good standing and to avoid a 15 point score reduction?

Answer:

By March 3, 2014.

Section II – Critical Dates

There are no Q & A items for this section at this time. Additional Q & A items will be posted when they become available.

Section III – Eligibility and Priorities

  1. Question:

Is there any flexibility in how a local educational agency (LEA) may count children from low income families in middle and high schools?

Answer:

For public and private schools that do not have current FRPA data, they may use an alternative method to determine eligibility.  The applicant must contact the CDE for a prior written approval to use an alternate method of demonstrating that the elementary or middle/junior high school site serves a low-income population Please refer to the section “Alternate Methods of Demonstrating that the Applicant School Site Serves a Low Income Population” in the request for applications (RFA).

  1. Question:

If we have submitted a charter petition for a new charter high school, are we eligible to apply for the Cohort 9 21st Century After School Safety and Enrichment for Teens (ASSETs) grant?

Answer:

If any school, including a charter school, has a valid County-District-School (CDS) code and can demonstrate that it will serve a population in which a minimum of 40 percent of students come from low income families (see “Funding Eligibility” in the RFA) it is eligible to apply for a Cohort 9 grant. However, if such a school has no current data on students, it must use an “alternate method” to demonstrate eligibility, as described in question 1 above.

  1. Question:

Will Cohort 6 ASSETs schools lose priority points if they switch from a county consortium application to a school district application for the Cohort 9 RFA? By switching to the District application will they be considered a new site or a continuation site?

Answer:

Priority points will be granted if the new grant serves the same students being served in the expiring grant, whether the fiscal agent remains the same or changes. 

  1. Question:

If a Cohort 5 school can demonstrate that they have continued to operate after school programs, will they be considered a continuation site and receive priority points or will the site be considered a new site and unable to receive priority points?

Answer:

Only Cohort 6 will be allowed to receive priority points.  Sites served in cohorts other that Cohort 6 will be considered new sites.

  1. Question:

In the supplemental grant request, can we request up to 30 percent of After School Education and Safety (ASES) base funding plus the 21st Century Community Learning Centers (CCLC) base request?

Answer:

The supplemental grant cap will be 30 percent of the combined ASES plus21st CCLC funding.

  1. Question:

Can an LEA apply for the grant on behalf of another LEA?

Answer:

An LEA may apply for a grant on behalf of a site within a second LEA, with permission of that LEA. The second LEA would approve the application with TWO signatures in the “School Principal or Executive Director Approval” section of the Signatures and Approvals Form. The second LEA’s site principal would complete one line, and the second LEA’s Superintendent (or executive director if a charter school), would complete an adjacent line

Section IV – The Application

  1. Question:

A District has 12 schools that are up for renewal this round (8 high, 4 elementary/middle [E/M]), do you advise that we submit all the schools in two applications (high and E/M) or should we do 12 separate applications?

Answer:

In order to assure that all applicants have access to the same level of technical assistance and support in the competitive process, the After School Division (ASD) only responds to questions requesting clarification of RFA content. The ASD does not provide advice on how best to craft an application to meet the requirements of the RFA.

  1. Question:

Is the three page maximum for Collaborative Signatures per school or for all schools listed in the application?

Answer:

The three page maximum is the combined total for all schools contained in the application.

  1. Question:

We were not funded for our middle school Family Literacy Grants or the Equitable Access Grants because the California Longitudinal Pupil Achievement Data System was not up to date. Is there any way we can apply for only these portions this year?

Answer:

No, due to the competitive nature of the RFA, exceptions cannot be made as a result of prior year’s occurrences. Both RFAs state “Only applicants awarded a base ASSETs/21st CCLC grant in cohort 8 will be considered for this optional funding. 

  1. Question:

Where can I access the ASSIST-generated forms?  I do not see any sample forms in the RFA.

Answer:

All forms required for completion for 21st CCLC or ASSETs applications can be found on ASSIST as specified on RFA Section IV: The Application.

  1. Question:

Does five pages maximum per LOA or MOU mean five pages for each LOA or each MOU?

Answer:

Please refer to Section IV. E. Application Appendix. LOAs and MOUs sections are each subject to a five-page maximum to provide examples of commitments by partners and to give supportive documentation linked to the narrative.

Section V – The Scoring Rubric

There are no Q & A items for this section at this time. Additional Q & A items will be posted when they become available.

Section VI – Application Package Checklist

There are no Q & A items for this section at this time. Additional Q & A items will be posted when they become available.

Section VII – Optional Equitable Access Grant

There are no Q & A items for this section at this time. Additional Q & A items will be posted when they become available.

Section VIII – Optional Family Literacy Grant

There are no Q & A items for this section at this time. Additional Q & A items will be posted when they become available.

Questions:   After School Division | afterschool@cde.ca.gov | 916-319-0923
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