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Frequently Asked Questions

Frequently asked questions and answers about the Middle and High School Supplemental School Counseling Program.

Program

If a school district receives funding for the Middle and High School Supplemental School Counseling Program, must it continue to satisfy the requirements set forth in California Education Code (EC) Sections 52378 to 52380?

No, for the 2008-09 fiscal year to the 2012-13 fiscal year, districts that receive funding for the Middle and High School Supplemental School Counseling Program (Item 6110-108-0001) use that funding according to the decision made by the local governing board at a public meeting. The funding may be used for any educational purpose as decided by the local governing board pursuant to EC Section 42605(a):

42605. (a) (1) Unless otherwise prohibited under federal law or otherwise specified in subdivision (e), for the 2008-09 fiscal year to the 2012-13 fiscal year, inclusive, recipients of funds from the items listed in paragraph (2) may use funding received, pursuant to subdivision (b), from any of these items listed in paragraph (2) that are contained in an annual Budget Act, for any educational purpose:

(2) 6110-104-0001, 6110-105-0001, 6110-108-0001, 6110-122-0001, 6110-123-0001, 6110-124-0001, 6110-137-0001, 6110-144-0001, 6110-150-0001, 6110-151-0001, 6110-156-0001, 6110-181-0001, 6110-188-0001, 6110-189-0001, 6110-190-0001, 6110-193-0001, 6110-195-0001, 6110-198-0001, 6110-204-0001, 6110-208-0001, 6110-209-0001, 6110-211-0001, 6110-227-0001, 6110-228-0001, 6110-232-0001, 6110-240-0001, 6110-242-0001, 6110-243-0001, 6110-244-0001, 6110-245-0001, 6110-246-0001, 6110-247-0001, 6110-248-0001, 6110-260-0001, 6110-265-0001, 6110-266-0001, 6110-267-0001, 6110-268-0001, and 6360-101-0001.

What is the purpose of the Middle and High School Supplemental School Counseling Program?

The 2006-07 California Budget established the Middle and High School Supplemental School Counseling Program. That Budget included $200 million ongoing Proposition 98 General Fund to increase the number of school counselors that serve seventh- through twelfth-grade students. These new counselors would help to provide students with information on all educational and vocational options available to them and serve students who have failed or are at risk of failing the California High School Exit Exam (CAHSEE), as well as students who are at risk of not graduating due to insufficient credits. The authorizing statute, EC Section 52378, et seq., further specifies that the funding will be available to school districts for these purposes. It is important to note that the statute is intended first to serve all students in seventh through twelfth grades, with additional attention to those who have failed or are at risk of failing the CAHSEE, as well as students who are at risk of not graduating due to insufficient credits. The CDE has determined that professional development support for Pupil Personnel Services credentialed staff working in the district or school’s comprehensive, results-based student guidance and counseling program would be an allowable expenditure of these funds.

What are the specific implementation requirements of the Middle and High School Supplemental School Counseling Program? Assembly Bill 1802, Subdivision A, outlines two provisions for the program:

(1) A provision for individualized review of the pupil's academic and deportment records.

(2) A provision for a counselor to meet with each pupil and, if practicable, the parent(s) or guardian(s) of the pupil, to discuss:

Who may apply to participate in the Middle and High School Supplemental School Counseling Program?

Applications have been suspended from the 2008-09 fiscal year to the 2012-13 fiscal year. If applications to participate are resumed, any public school district in the state of California that serves pupils in grades seven through twelve and, to a limited extent, charter schools may apply. County offices of education, charter schools not affiliated with a school district, and other private schools are not eligible for this funding.

What are the timelines for program implementation?

The statute previously required that "For a pupil enrolled in grade ten, the conference shall occur between the spring of that school year in which the pupil is enrolled in grade ten and the fall of the following school year in which the pupil would be enrolled in grade eleven. For the 2006-07 school year, the conference shall occur on or before December 31, 2006. These would be the eleventh-grade students this year as they were in the tenth grade in the spring of 2006." The CDE has agreed that these timelines will apply to each year of the funding.

If the Middle and High School Supplemental School Counseling Program is still implemented to EC requirements, does a counselor need to have an individual conference with each student in grades seven through twelve every year?

California EC Section 52378(a) requires that a program to implement the provisions of law be adopted by each local governing board. That program must include a provision to meet with each pupil. The method to accomplish this goal, the purview of the local governing board, is to be reflected in the adopted plan.

Please note that EC Section 52378(d) does require that an individual conference take place each year for those "at risk" students who are identified pursuant to EC Section 52378(b)(1) and EC Section 52378(b)(2). This individual conference must include the student, his or her parent or legal guardian, and a school counselor.

Whom may I contact regarding program questions?

For additional program implementation information regarding the Middle and High School Supplemental School Counseling Program, please contact David Kopperud, Education Programs Consultant, Educational Options, Student Support, and American Indian Education Office, at 916-323-1028 or by e-mail at dkopperud@cde.ca.gov.

Fiscal

How much funding is available for the Middle and High School Supplemental School Counseling Program?

For fiscal year 2008-09, the funds appropriated were $176,908,000 and for 2009-10 the amount appropriated is $167,043,000.

Does my local board need to take action prior to applying for these funds?

No. However, prior to the receipt of Middle and High School Supplemental School Counseling Program funding, each local governing board must adopt a counseling program at a public meeting that includes the following:

Are there other conditions of receiving program funds?

Yes. As a condition of receiving Middle and High School Supplemental School Counseling Program funding, each school district and direct-funded charter school must:

How do I apply for funding?

In order to receive Middle and High School Supplemental School Counseling Program funding, school districts and direct-funded charter schools serving any of grades seven through twelve must apply through the Consolidated Application, Part 1.

May I choose to apply next year if I don’t apply this year?

Yes. Application for these funds must be made annually through the Consolidated Application, Part I.

How much money will I receive?

Each participating school district’s annual allocation will be based on a per-pupil amount, with minimum awards of $5,000 per school site with 100 or fewer pupils in grades seven through twelve, $10,000 per school site with between 101 and 200 pupils in grades seven through twelve, and $30,000 per school site with more than 200 pupils in grades seven through twelve. Each participating charter school’s annual allocation will be based on a per-pupil amount, with no minimum grant award. Pupil counts used for the allocations will be based on prior year California Basic Educational Data System (CBEDS) enrollment in grades seven through twelve. The specific per-pupil rate will depend upon the number of applicant school districts and charter schools and their enrollment in grades seven through twelve.

Will that amount change each year?

Possibly. Each year the district's entitlement will be based on the number of districts choosing to participate in the program and the number of pupils reported in grades seven through twelve on the prior year's CBEDS collection. The total program funding will not change unless done so through the legislative budgeting process.

When will I receive funding, and how will the money be allocated―as a lump sum or in partial payments?

Funding will be allocated in two apportionments. The first 75 percent of Middle and High School Supplemental School Counseling Program funding will be allocated in December. The remaining 25 percent will be allocated in the following spring.

Are the funds for a specific school site or for the district?

Middle and High School Supplemental School Counseling funding will be apportioned to applicant school districts and direct-funded charter schools for the purpose of supplementing existing counseling services to students. As a condition of receiving these funds, local governing boards must adopt a counseling program that meets specified criteria, and school districts and direct-funded charter schools must meet specific criteria regarding services provided to pupils and annual reporting to the CDE. In implementing the Middle and High School Supplemental School Counseling Program, school districts and direct-funded charter schools should allocate funds to school sites to meet the requirements in state law and their adopted program.

What may be purchased with these funds?

Middle and High School Supplemental School Counseling Program funding must be used to provide counseling services to students by individuals with a valid Pupil Personnel Services (PPS) Credential. Priority for services must go to serving pupils in seventh grade who tested far below basic in English language arts and/or mathematics on the previous CST, pupils who have failed one of both parts of the CAHSEE in the Spring of their tenth grade year, and pupils in the twelfth grade who have not passed the CAHSEE or are at risk or not graduating due to insufficient credits. These funds must be used to supplement the existing number of PPS credentialed staff who serve students in grades seven through twelve.

May I charge indirect costs to the program?

Yes, consistent with the CDE's existing indirect cost rate guidance, the Middle and High School Supplemental School Counseling Program may be charged for indirect costs, provided the amount charged does not exceed the local educational agency's approved indirect cost rate. Further information can be found at Indirect Cost Rates.

May I carry over funds from this program?

There are no restrictions on carry over of these funds in law, however, please be cautioned that the district or charter school is responsible for fulfilling all of the requirements of law for the year in which they receive funding. A district or charter school should also be cautioned that combining carry over funding with current year funding to fund employee salaries could result in shortfalls in years where they do not have carry over funds.

What is the Resource Code for the Middle and High School Supplemental School Counseling Program?

The Middle and High School Supplemental School Counseling Program Resource Code is 7080.

What is the Revenue Object Code for the Middle and High School Supplemental School Counseling Program?

The Middle and High School Supplemental School Counseling Program Revenue Object Code is 8590.

Who do I contact regarding fiscal questions if they are not answered here?

For additional fiscal information regarding the Middle and High School Supplemental School Counseling Program, please contact Nancy Cook, Associate Governmental Programs Analyst, Categorical Allocations and Audit Resolutions Unit, at 916-324-4549 or by e-mail at ncook@cde.ca.gov.

Reporting

Are there any reporting requirements as a condition of receiving these funds?

EC Section 52380 states, "As a condition of receipt of funds pursuant to this chapter, a school district shall submit an annual report in a manner determined by the Superintendent that describes the number of pupils served, the number of school counselors involved in conferences, the number and percentage of pupils who participated in conferences and who successfully pass the high school exit examination, and the number and percentage of pupils who participated in conferences and who fail to pass one or both sections of the high school exit examination, and a summary of the most prevalent results for pupils based on the graduation plans developed pursuant to this chapter."

What specific information is required in the report?

Applicants are instructed to be prepared to submit data relevant to all Program Specific Assurances. The minimum information required is noted above in question 1. Reporting of the 2006-07 Middle and High School Supplemental School Counseling Program will be processed through the CDE Consolidated Application (ConAPP), Part II. The ConApp, Part II will be available on the internet in mid-December each year and is required to be completed and filed with the CDE by the end of January of the following year. The report should include only prior school year data. For example, districts and charter schools should report data from the 2006-07 school year, through summer of 2007, on the ConApp, Part II in January of 2008.

Whom do I contact regarding reporting questions if they are not answered here?

For additional reporting information regarding the Middle and High School Supplemental School Counseling Program, please contact the Educational Options, Student Support, and American Indian Education Office, at 916-323-2183.

Questions:   Educational Options, Student Support, and American Indian Education Office | 916-323-2183
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