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K-12 Voucher Program: Planning Guidance

Education Technology K-12 Voucher Program planning guide.
Request For Application (RFA) Overview:

The RFA process has been streamlined to a single e-mail response.  On November 28, 2016 The Settlement Claims Administrator (SCA) will begin sending e-mail notifications to districts, county offices of education (COEs) and direct funded charter schools with schools meeting the program eligibility criteria. As per the terms of the Settlement Agreement, districts are required to respond on behalf of their eligible schools (See FAQ B, 1 for definition of "eligible schools"). County offices of education, direct-funded charter schools, and state special schools respond on their own behalf.

The information required in the e-mail response from districts, county offices of education, direct-funded charter schools, and state special schools includes:

  1. Declare whether or not you intend to participate by writing one of the following:
    1. “We confirm that our district wishes to receive this California Education Technology K-12 Voucher Program distribution.”

      or

    2. “Our district will not be participating is this California Education Technology K-12 Voucher Program distribution. Please release our allocated funds for the use by other districts.”
  2. Name, title, and contact information (phone, fax, and e-mail) for the authorized representative sending the response e-mail.
  3. Name, title, and contact information (phone, fax, and e-mail) for up to three individuals who are authorized to sign and submit the voucher redemption forms to the SCA.
  4. Identification of the eligible elementary or middle/junior school that is a feeder school to a high school that does not have forty percent (40%) free or reduced lunch (FRPL) eligibility.

Planning for RFA Submission:

While the RFA for this program has been simplified to a single e-mail response, the program is very unique and different from typical state or federal grant programs. To help ensure that both the implementation process goes smoothly, the following actions are strongly recommended.

  1. Assemble a team of stakeholders, including curriculum, technology, and administration representatives, who will:
    1. Review your current technology plan.
    2. Discuss how these funds can support the plan’s curriculum, professional development, and other objectives as applicable.
    3. Create a plan to expend these funds to support the identified technology plan objectives.
  2. Determine and submit the name(s) of person(s) authorized to sign and submit the voucher redemption forms. You can designate up to three individuals. Note that this information will be transmitted to the SCA and that the SCA will only accept forms that are signed by these individuals.
  3. If you have high schools with less than forty percent (40%) FRPL eligibility, research, identify, and document the eligible elementary or middle/junior high schools that meet the feeder school criteria, as cited below:
    1. The definition of a “feeder school” to a regular high school is any eligible elementary or middle and junior high school in which the high school's currently-enrolled students were enrolled and who reside within the attendance boundaries for the high school.
    2. The definition of a “feeder school” to an open enrollment or magnet high school is any eligible elementary or middle and junior high school in which the high school's currently-enrolled students had been enrolled.
    3. Student transfers do not apply under this program.
  4. Information to send to the SCA and to retain:
    1. Enter the information for the person completing the RFA.
    2. Enter the information for the person(s) authorized to sign and submit the voucher redemption forms.
    3. Enter the feeder school information for high schools (if applicable).
    4. Download the list of all schools to be funded.
  5. Keep all documents on file for audit purposes, including documentation of feeder schools for high school eligibility.
Questions:   Education Data Office | edtechvoucher@cde.ca.gov | 916-445-9394
Last Reviewed: Monday, November 28, 2016
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