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Ed Tech K-12 Voucher: Planning Guidance

Education Technology K-12 Voucher Program Request for Application (RFA) planning guide.
Request For Application (RFA) Overview:

The online RFA will be available on September 18, 2006. As per the terms of the Settlement Agreement, districts are required to apply on behalf of their eligible schools (See FAQ B, 1 for definition of "eligible schools"). County offices of education, direct-funded charter schools, and state special schools apply on their own behalf. The RFA will require districts, county offices of education, direct-funded charter schools, and state special schools to submit the following information:

  1. Name, title, and contact information (phone, fax, and email) for the authorized representative that is completing and submitting the online application.
  2. Name, title, and contact information (phone, fax, and email) for up to three individuals who are authorized to sign and submit the voucher redemption forms to the Settlement Claims Administrator (SCA).
  3. Identification of the eligible elementary or middle/junior school that is a feeder school to a high school that does not have forty percent (40%) free or reduced lunch (FRPL) eligibility.
  4. Enter the Voucher Plan Narrative:
    1. Narrative Directions for Districts: In no more than two paragraphs, explain how the vouchers will be used to support the implementation of the district’s state-approved technology plan to enhance teaching and to promote learning.
    2. Narrative Directions for County Offices of Education, Direct-Funded Charters, and State Special Schools: In no more than two paragraphs, explain how the vouchers will be used to support the implementation of the district’s state-approved technology plan or local technology planning documents to enhance teaching and to promote learning. The local technology planning document must be identified in the narrative.
  5. Certification of Voucher Plan Intent:
    1. Certification for Districts: I hereby certify that the vouchers will be utilized to support the implementation of our district technology plan.
    2. Certification for County Offices of Education, Direct-Funded Charters, and State Special Schools: I hereby certify that the vouchers will be utilized to support the implementation of our district technology plan or technology planning document cited in our Voucher Plan narrative.
Planning for RFA Submission:

While the RFA for this program is relatively short and simple, the program is very unique and different from typical state or federal grant programs. To help ensure that both the program application and implementation process go smoothly, the following actions are strongly recommended.

  1. RFA Submission:
    1. Assemble a team of stakeholders, including curriculum, technology, and administration representatives, who will:
      1. Review your current state-approved technology plan.
      2. Discuss how these funds can support the plan’s curriculum, professional development, and other objectives as applicable.
      3. Create a 4-6 year plan to expend these funds to support the identified technology plan objectives.
      4. Work with your regional California Technology Assistance Project (CTAP) staff to prepare the two paragraph technology plan narrative, as a word processing document, that can be copied and pasted into the RFA.
    2. Determine who will be responsible for completing the RFA.
    3. Determine and submit in the RFA, the name(s) of person(s) authorized to sign and submit the voucher redemption forms, for entry into the RFA. You can designate up to three individuals. Note that this information will be transmitted to the SCA and that the SCA will only accept forms that are signed by these individuals.
    4. If you have high schools with less than forty percent (40%) FRPL eligibility, research, identify, and document the eligible elementary or middle/junior high schools that meet the feeder school criteria, as cited below:
      1. The definition of a “feeder school” to a regular high school is any eligible elementary or middle and junior high school in which the high school's currently-enrolled students were enrolled and who reside within the attendance boundaries for the high school.
      2. The definition of a “feeder school” to an open enrollment or magnet high school is any eligible elementary or middle and junior high school in which the high school's currently-enrolled students had been enrolled.
      3. Student transfers do not apply under this program.
    5. Complete the RFA by:
      1. Enter the information for the person completing the RFA.
      2. Enter the information for the person(s) authorized to sign and submit the voucher redemption forms.
      3. Enter (copy/paste) the prepared voucher plan narrative.
      4. Enter the feeder school information for high schools (if applicable).
      5. Download the list of all schools to be funded.
      6. Print the application record form and obtain original ink signature (Superintendent or authorized designee).
      7. Submit the RFA to the CDE.
      8. Print the email notification that the RFA was submitted.
      9. Go to the SCA Web site to view approval of RFA and funding status.
      10. Keep all documents on file for audit purposes, including documentation of feeder schools for high school eligibility.
Questions:   Education Data Office | edtechvoucher@cde.ca.gov | 916-445-9394
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