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Overcrowding Relief Grants Adjustment Instructions


General Information

This form is used to determine the pupil adjustments to the 2005–06 California Basic Educational Data System (CBEDS) enrollment on the Overcrowding Relief Grants (ORG) Eligibility Determination form.

Local Educational Agency Information

Section A. Critically Overcrowded Schools Project

Section B. New Construction Projects

Section C. Total Overcrowding Relief Grants Pupil Adjustment

Total Pupil Adjustment

Certification and Submission

Local Educational Agency Information

School site information will automatically populate based on the information entered on the ORG Eligibility Determination form.

Section A. Critically Overcrowded Schools Projects

Identify all projects that received a preliminary apportionment from the Critically Overcrowded Schools (COS) Program which will relieve the eligible applicant school. Using data from the Form SAB 50-08, Application for Preliminary Apportionment, enter the application number, project name, and number of qualifying pupils assigned to each project. Use additional sheets if necessary.

Section B. New Construction Projects

Identify all new construction projects that will relieve the applicant school. Under the column identified as "Type", use "SFP" for projects funded in total or in part via the School Facility Program. Identify projects that will relieve the applicant school project that have received a State Allocation Board apportionment and that have not yet been occupied as of September 30, 2005 (2005–06 CBEDS enrollment). For locally funded projects, enter "Local" in the "Type" column. The projects identified should be those for which a construction contract has been signed and that have not yet been occupied as of the 2005–06 CBEDS enrollment. Use additional sheets if necessary.

Section C. Total Overcrowding Relief Grants Pupil Adjustment

Identify the number of pupils housed in the projects listed in Sections A and B that will not relieve overcrowding at the eligible school that require an additional adjustment. For example, students that are bused to another school but reside in the applicant school's attendance area. Attach a narrative on a separate sheet of paper with the explanation.

Total Pupil Adjustment Calculation

Total COS Projects (Section A) plus Total New Construction Projects (Section B) minus Other Adjustments (Section C)

The total pupil adjustment will automatically populate in Column B of the ORG Eligibility Determination form.

Certification and Submission

Save the information as an electronic file. Print, sign, and date the form. Return to the ORG Eligibility Determination form on the previous worksheet (click the "Eligibility" tab at the bottom left of the workbook). The total pupil adjustment from the ORG Pupil Adjustment form should be automatically entered in Column B, "Pupil Adjustment". Save the information as an electronic file. The file should contain both forms—fully completed. E-mail the electronic file (one file per school site) to Lisa Constancio at lconstancio@cde.ca.gov. Print a hard copy of the ORG Eligibility Determination form, sign, and date. Mail both hard copies of the eligibility and pupil adjustments with original signatures to:

Attention: Lisa Constancio
School Facilities Planning Division
California Department of Education
1430 N Street, Suite 1201
Sacramento, CA 95814

Questions:   Lisa Constancio | lconstancio@cde.ca.gov | 916-445-4889
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