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Overcrowding Relief Grant Eligibility Instructions


General Information

This form is used to determine if a school site is eligible for Overcrowding Relief Grants (ORG) and the maximum number of pupil grants for which the site is eligible. This form captures both the new construction adjustment that is determined on the Overcrowding Relief Grant Pupil Adjustment form and the adjustment for multistory construction.

Complete this form as indicated below to determine eligibility for ORG.

Local Educational Agency Information

Pupils

School Site Usable Acres

California Department of Education Recommended Acres and Pupil Density

Eligibility

Eligible Pupils

Part A

Part B

Maximum Eligible Pupils

Certification and Submission

 

Local Educational Agency Information

Date – Enter the date the Overcrowding Relief Grants (ORG) forms are completed.

CDS Code – Enter the 2-digit county code, 5-digit district code, and 7-digit school code assigned to each school site by the California Department of Education.

County – Enter the county in which the school is located.

Local Educational Agency – Enter the name of the local educational agency (LEA).

School – Enter the name of the school site requesting ORG eligibility.

Net Usable Acres – Enter the total net usable acres for the school site. For purposes of ORG, "net usable acres" shall not include: (1) land rendered useless due to cuts, steep hills, gullies, creek beds, large rock outcroppings, wetlands, land in flood/inundation areas, or other topographic impediments, or (2) land in easements that cannot be used for school functions, areas in public right of way, required or agreed upon setbacks, and mitigation areas.

If an LEA has a formal joint-use agreement with a city/county/park district, the joint-use land that is available for school use shall be included in the determination of net usable acres. Do not submit diagrams, calculations, or other documents showing the usable acres but retain such information in the LEA's files.

Grade Levels – Enter the lowest and highest grade level of enrollment.

Pupils

Column A – Enter the 2005–06 California Basic Educational Data Systems (CBEDS) enrollment for the school site.

Column B – This will automatically populate the "Total Adjustment" from Section C of the Overcrowding Relief Grants Pupil Adjustment form if the form is completed.

Column C – Automatically calculates. Subtracts "Pupil Adjustment" in Column B from the 2005–06 CBEDS Enrollment in Column A.

School Site Usable Acres

Column D – Automatically populates the "Net Usable Acres" as entered in the Local Educational Agency Information Section.

Column E – Enter the total number of classrooms above or below the first floor for Grades K–6 and Grades 7–12. The total square feet for multistory levels may be entered in Column G in place of the number of classrooms.

Column F – Automatically calculates the following formula:

Number of classrooms above or below the first floor
multiply
1.3 (circulation that occurs on multi-level buildings)
divide
43,560 (number of square feet in an acre)

Column G – Enter the total square feet above or below the first floor. This may be used in place of the number of classrooms per grade level in Column E. The total square feet will automatically calculate into acres in the "Total" row.

Column H – Automatically calculates. Adds the "Certified Net Usable Acres" in Column D to either the "Multistory Acres Adjustment" in Column F or the "Total Square Feet above/below the First Floor" in Column G.

California Department of Education Recommended Acres and Pupil Density

CDE Recommended Pupil Density Per Acre

Grade Level
100%
150%
175%
Grades K–6
57
85
100
Grades 7–12
43
65
75

Column I – Automatically calculates. Divides the "Adjusted CBEDS Enrollment" from Column C by 100% of the CDE recommended pupil density per acre by grade level (from chart above). For span schools with grades that include a combination of kindergarten to six, inclusive, and seven to twelve, inclusive, the controlling source of school site pupil population recommended density shall be the one applicable to the grade levels in which the majority of the pupils are enrolled.

Column J – Automatically populates the numbers identified in the chart above as the 100%, 150%, and 175% of CDE recommended pupil density per acre. For span schools with grades that include a combination of kindergarten to six, inclusive, and seven to twelve, inclusive, the controlling source school site pupil population recommended density shall be the one applicable to the grades levels in which the majority of the pupils are enrolled.

Column K – Automatically calculates. Multiplies the "CDE Recommended Pupil Density per Acre" from Column J by the "Total Usable Acres" from Column H.

Eligibility

175% of the CDE Recommended Pupil Density per Acre – Automatically populates 175% of the CDE Recommended Pupil Density per Acre from Column J.

School Site Pupil Density per Acre – Automatically calculates. Divides the "Adjusted CBEDS Enrollment" in Column C by the "Total Usable Acres" in Column H.

Eligibility – If the "School Site Pupil Density" is equal to or greater than "175% of the CDE Recommended Pupil Density per Acre", then "YES" appears and the school qualifies for ORG. Continue to the "Eligible Pupils" Section.

If the "School Site Pupil Density" is not equal to or greater than "175% of the CDE Recommended Pupil Density per Acre", then a "NO" appears and the school does not qualify for ORG. Stop here and do not submit forms to the CDE.

Eligible Pupils

The maximum number of eligible pupils for ORG is the lesser of Part A or B in this section.

Part A

Adjusted CBEDS Enrollment – Automatically populates "Adjusted CBEDS Enrollment" from Column C.

Total Enrollment at 150% of the CDE Recommended Pupil Density per Acre – Automatically populates "Total Enrollment at 150% of the CDE Recommended Pupil Density per Acre" from Column J.

Eligible Pupils – Automatically calculates. Subtracts the "Total Enrollment at 150% of the CDE Recommended Pupil Density per Acre" from the "Adjusted CBEDS Enrollment". If the result is negative, a zero will appear.

Part B

Number of Portable Classrooms Currently on School Site – Enter the total number of portables on the site by grade level (as determined on the Form SAB 50-11, Overcrowding Relief Grant District-wide Eligibility Determination).

Eligible Pupils – Middle and High Schools Only – Automatically calculates. Multiplies the number of portable classrooms on the school site by the state loading standard. The totals per grade levels are added together and reflected in the "Total" section.

Elementary Schools (or schools that serve elementary school pupils) – Enter the number of pupils housed in Class Size Reduction Portables (as determined on the Form SAB 50-11, Overcrowding Relief Grant District-wide Eligibility Determination, Page 2, Section III, 4).

Eligible Pupils – Elementary Schools (or schools that serve elementary pupils) – Automatically calculates. Subtracts the number of pupils housed in Class Size Reduction Portables from the Total Eligible Pupils in Middle and High Schools.

Maximum Eligible Pupils

Automatically populates the lesser of Part A or Part B. This is the maximum number of eligible pupils that the school site qualifies for ORG.

Certification and Submission

Save the information as an electronic file. If there are no pupil adjustments, e-mail the electronic file (one file per school site) to Lisa Constancio at lconstancio@cde.ca.gov. Print a hard copy of the form, sign, and date. Mail the hard copy with original signatures to:

Attention: Lisa Constancio
School Facilities Planning Division
California Department of Education
1430 N Street, Suite 1201
Sacramento, CA 95814

If there are pupil adjustments, complete the ORG Pupil Adjustment form on the next worksheet (click the "Adjustment" tab at the bottom left of the workbook). After the ORG Pupil Adjustment form is complete, save the information and e-mail the electronic file (one per school site) to Lisa Constancio at lconstancio@cde.ca.gov. Print a hard copy of both forms, sign, and date. Mail hard copies with original signatures to the address listed above.

Questions:   Lisa Constantcio | lconstantcio@cde.ca.gov | 916-445-4889
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