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Power Point Presentation CASH 2010 Fall Conference

This is an Accessible Alternative Version of the Power Point Presentation: Update on the California Department of Education, School Facilities Planning Division (PPT) that was presented at the Coalition for Adequate School Housing, Fall Conference. The Power Point Presentation should be the preferred version for downloading.

California Department of Education
Coalition for Adequate School Housing
Fall Conference
October 12-13, 2010

Kathleen J. Moore, Director
School Facilities Planning Division

1. Topics

• School Facilities Planning Division (SFPD) Reorganization
• Special Education Work Group
• Qualified School Construction Bonds
• Educational Specifications
• Internet Application for Plans and Sites (IAPS)
• Pipeline Protocol
• Advisory Committee and State Superintendent of Public Instruction Transition

2. SFPD Policy and Standards Unit

• Focus on providing standards to guide the 21st Century Learning Environment
• Identify Best Practices
• Prepare Revisions to Title 5

Establish school siting and plan standards, California Education Code Section 17251

3. SFPD Policy and Standards Staff

• Kathleen Seabourne, Administrator
  • Michael O'Neill, Field Representative
  • Barbie Ross, Education Program Consultant
  • Shannon Farrell-Hart, Education Fiscal Services Consultant
  • John Gordon, Field Representative
  • Diane Waters, Senior Architect
  • Brandon Wolfe, Office Technician

4. SFPD Field Services Staff

• Fred Yeager, Supervising Field Representative
  • Lisa Constancio, Field Representative
  • Dave Hawke, Field Representative
  • Bedelia Honeycutt, Field Representative
  • Liese Olukoya, Field Representative
  • Patricia Penn, Field Representative
  • George Shaw, Field Representative
  • Thomas Tooker, Field Representative
  • Kent Van Gelder, Field Representative

California Department of Education (CDE) approval of sites and plans, California Education Code Section 17070.50

5. Special Education Working Group

The purpose and goals are:

• To clarify existing applicable laws and regulations regarding school facilities for the education of students with exceptional needs.
• To assist the CDE with considerations towards, and development of, a procedure for the CDE to use in evaluating plans for buildings that house students with exceptional needs. This procedure will include: the proposed construction of new non-integrated sites; additions to, and the modernization of, existing non-integrated sites; and additions to existing integrated sites. Furthermore, effort will be made to identify best practices in providing special education facilities.

6. Special Education Working Group

Membership includes representatives of:

• Districts - Special education and facility staff
• County Office of Education - Special education and facility staff
• California Department of Education - Special education and facility staff
• Special Education Local Planning Areas
• County School Facility Consortia
• Coalition for Adequate School Housing

Quarterly meetings in 2010

7. Special Education Working Group

Outcomes

• Draft process and procedures for consideration of non-integrated projects
• Identified disconnects between program and facility funding model
• Best practices

8. Special Education Working Group

Procedure Overview:

1. Discussion of why facility is needed with consideration of:
   • Continuum of placement
   • Peer group interaction and LRE
   • Transition plan for students to the general population
   • Placement on general education site
2. CDE Special Education and Facility staff review and may request additional information from the District/County Office of Education (COE)
3. If CDE does not approve, District/COE may request hearing before Special Education Advisory Committee
4. Approval of the Superintendent of Public Instruction

Next steps:

• November meeting working group to adopt final process

9. Qualified School Construction Bonds (QSCB) Overview

• Tax-credit bonds created by the American Recovery and Reinvestment Act (ARRA) no new funding, simply tax-credits for bonds issued
• QSCB defined as:
  • 100 percent of proceeds used for
    • Construction, renovation or repair of public school facility
    • Acquisition of land for facility to be constructed by QSCB
  • Issued by state or local government
    • States may directly issue bonds on behalf of local eligible schools
• US Department of Treasury issued guidance and allocations, Notice 2010-17

10. Qualified School Construction Bond Tax-Credit Authorization

• U.S. Department of Treasury and US Department of Education announced $11 billion in allocation authority on March 17, 2010
• 2009 authorization for California was $1,355,491,000
• 2010 authorization for California is $1,266,626,000
• In 2010 $546,568,000 was federally allocated to twelve large California school districts

11. Qualified School Construction Bond Tax-Credit Authorization

Direct allocated districts

1. Bakersfield City Elementary - $15,102,000
2. Compton Unified - $16,893,000
3. Fresno Unified - $39,773,000
4. Long Beach Unified - $34,501,000
5. Los Angeles Unified - $290,180,000
6. Oakland Unified - $23,960,000
7. Sacramento City Unified - $19,342,000
8. San Bernardino City Unified - $25,294,000
9. San Diego City Unified - $36,093,000
10. San Francisco Unified - $12,957,000
11. Santa Ana Unified - $17,539,000
12. Stockton City Unified - $14,934,000

12. Qualified School Construction Bond Legislation

• Assembly Bill 2560, (Brownley) Chapter 266, Statutes of 2010
• Legislation provides authorization, process, and criteria for allocation/issuance of 2010 QSCBs to the CDE and California State Treasurer, California School Finance Authority (CSFA)
• $720,058,000 fin federal tax volume cap for state allocations

13. Qualified School Construction Bond 2010 CDE Allocations

• $651,652,000 will be allocated to local education agencies (LEA) by the CDE
• $214,753,658 rollover of 2009 allocations
• $866,405,658 total CDE to allocate in 2010
• $68,406,000 will be allotted to the CSFA to assist charter schools

14. Qualified School Construction Bond 2010 CDE Administrative Process

Minimum - Maximum

• No minimum for bond authorization
• Maximum of $25,000,000 authorization per school district or county office of education

Applications

• Applications will be posted to CDE's Web site on October 1, 2010
• Applications will be accepted by certified mail only and may not be postmarked prior to November 5, 2010. Any applications postmarked prior to this date will be returned.

NO OTHER FORM OF DELIVERY WILL BE ACCEPTED

15. Qualified School Construction Bond 2010 CDE Administrative Process

• Applications will be accepted on a first-come-first-served basis until the state's allocation is fully committed
• Districts or county offices of education that received a 2009 authorization but did not issue may apply nine months after enactment of legislation (June 24, 2011)
• Districts that received a direct allocation from the U.S. Treasury in 2009 or 2010 are not eligible to apply for the state program

16. Qualified School Construction Bond 2010 CDE Administrative Process

Application Criteria:

• The projects will be funded by voter-approved bonds or bond anticipation notes as authorized by California Education Code Section 15150
  • Except small districts (enrollment of 2,500 or less) and county offices of education

17. Qualified School Construction Bond 2010 CDE Administrative Process

Unused Authorization:

• Issuance must occur within six months from date of allocation or the authorization automatically reverts back to the State (CDE)
• No extensions will be provided
• CDE will re-allocate to 2010 eligible applicants
• At the completion of the expenditure of the bond issuance a completion report will be submitted to the CDE and certified by LEA bond counsel

18. Qualified School Construction Bond

Oversubscription:

• If the program is oversubscribed the order of authorization shall be established using the following criteria:
  • First, postmark
  • Second, DSA approved project(s)
  • Third, percentage of free and reduced lunch enrollment

19. Qualified School Construction Bond Webinar

• Scheduled for Tuesday, october 19, from 10:00 a.m. to 12:00 p.m.
• Outlining the application process

20. Educational Specifications

• Plans submitted for new schools after July 1, 2010, must have a board adopted educational specification
• See the educational specification (PDF) flowchart for further information

21. Internet Application for Plans and Sites (IAPS)

Objective:

• Institute a Web-based application and plan submittal process
• Improve customer service by accepting applications and plans electronically through the Internet
• Improve overall staff efficiency and reporting capabilities

22. Internet Application for Plans and Sites (IAPS)

Process:

• Stakeholder input
• Feasibility Study Report - Final October/November
• Procure system solution
• Test with stakeholder involvement
• Fully implement - 2012

23. Pipeline Protocol

• California Education Code Section 17213
  • Prohibits acquisition unless school district determines site does not contain hazardous pipelines (natural gas serving the school excluded)
• Title 5, Section 14010(h)
  • Site within 1,500 feet of a high pressure pipeline must prepare analysis of associated risk
  • 2007 CDE updated protocol
    • Probability
    • Consequences

24. Pipeline Protocol

Recent pipeline events:

• Carlsbad, New Mexico
• Appomattox, Virginia
• San Bruno, California

Next steps:

• Review current protocol
• Monitor legislative and regulatory hearings

25. SFPD Advisory Committee

Purpose

• Provide field input and advice on school facility planning issues and SFPD policies

Membership

• Districts
• Superintendents
• Charters
• Architects
• Planners
• Environmental

26. SFPD Advisory Committee

Topics discussed include:

• Educational Specifications
• Guiding Principles
• Complete School
• Special Education
• School Facility Program impact on design

27. Resources

• QSCB Overview and Application
• School Site Selection Approval Guide
• Guide to School Site Analysis and Development (PDF)
• Physical Education Planning Guidelines - Elementary
• Physical Education Planning Guidelines - Middle and High
• Small School Site Planning

28. Resources

• Closing a School : Best Practices Guide
• Healthy and Supportive School Environments
• Pipelines
• Powerlines
• Vision and Guiding Principles

29. Contact Information

Kathleen J. Moore, Director
School Facilities Planning Division
916-445-2144
kmoore@cde.ca.gov