• Home »
• Learning Support »
• Facilities »
• School Facility

Power Point Master Planning

This is an Accessible Alternative Version of the Power Point Presentation: Educational Specifications (PPT) and Master Planning (PPT). The Power Point Presentation should be the preferred version for downloading.

Slides:

1. Goals

Facility Master Plan

• What is a Facility Master Plan?
• Why have a Facility Master Plan?
• How does the California Department of Education use a district's Facility Master Plan?
• How to develop a Facility Master Plan?

2. What is a Facility Master Plan?

Facility Master Plan - Defined

"A compilation of information, policies, and statistical data about a school district's facilities."

3. What is a Facility Master Plan?

Master Plan vs. Developer Fee Study

• A developer fee study provides limited information based on statewide standards.
• A master plan uses district data to provide a comprehensive study of facility needs beyond that provided in a fee justification study.

4. Why have a Facility Master Plan?

Create a process for the continuous planning of educational facilities that will meet the changing needs of a community.

Identifies alternatives and priorities in the allocation of facility resources to achieve district goals and objectives.

Involves district and community stakeholders in the decision making process -- "ownership".

• Bond proposal.
• School closure.
• Attendance area changes.

5. How does the California Department of Education use a district's Facility Master Plan?

California Code of Regulations, Title 5, Section 14011(c) states in part:

"...justify how the site is appropriate in size as justified by the school district's Facility Master Plan..."

"A school district may choose, in place of a master plan, a developer fee justification document or five-year plan if it addresses enrollment projections, needed schools, and site sizes."

Back to top

6. How to develop a Facility Master Plan?

• Board directed
  • Facilities Master Plan Board Policy 7100.
    "A district facilities master plan shall be maintained and kept current."
    Source: California School Board Association (CSBA)
• Planning Director
  • Responsible for all aspects of the plan.
    • Identify resources.
    • Establish timelines.
• Committee may include:
  • Administrators.
  • Teachers.
  • Classified staff.
  • Community members.

7. How to develop a Facility Master Plan?

Part 1 - Projection of future needs.

• Identify district goals such as:
  • Reduce school size.
  • Reconfigure grades.
  • Implement full day kindergarten.
  • Establish pre-schools on elementary campuses.
  • Reduce number of portables.

8. How to develop a Facility Master Plan?

Part 1 - Educational Program

1. History and Education Transition.
   • District history.
   • Historical growth.
   • Changes in program over time.

9. How to develop a Facility Master Plan?

Part 1 - Educational Program

2. Community of the school district.
   1. Economic.
   2. Ethnic.
   3. Board policies on joint use and community involvement.

Back to top

10. How to develop a Facility Master Plan?

Part 1 - Educational Program

3. Educational goals and practices.
   • What are the goals of the district?
     • Increase high school graduation?
     • Increase test scores?
     • Provide more art and music?

11. How to develop a Facility Master Plan?

Part 1 - Educational Program

4. Educational System.
   • Present structure such as:
     • Grade level groupings.
     • Intervention.
     • Pre-school.
     • Adult school.
     • Alternative schools.
     • Charters.
     • Support facilities:
       • Food service.
       • Warehouse.

12. How to develop a Facility Master Plan?

Part 2 - Educational Facilities

1. Evaluation procedure
   What process does the district have for evaluating facilities?
   • Facility inspection tool (FIT).
   • School Facilities Program Division Form 1.02(e).
   • Work order system.

13. How to develop a Facility Master Plan?

1. Summary of existing facilities.
   • Plot plans showing:
     • Net and gross acres
       • Actual and California Department of Education recommended acres for master plan enrollment.
         • Field and hard-court areas.
         • Parking and on-site vehicle circulation.
         • Building area.
       • Future expansion areas.
       • Site constraints.
         • Set-backs from hazards.
         • Wetlands.
     • Space utilization.
       • Classrooms.
       • Portables.
       • Support facilities such as:
         • Multi-purpose rooms.
         • Administration.

14. How to develop a Facility Master Plan?

Part 2 - Educational Facilities

2. Summary of existing facilities - this is a diagram of an existing facility showing 10 acres gross, 8 acres net, and 12.5 California Department of Education recommended acres.

15. How to develop a Facility Master Plan?

Part 3 - Demographic Study

• By others.

16. How to develop a Facility Master Plan?

Part 4 - Implementation Plan

Ties together the community analysis, facility evaluation, and demographic study.

Summation of individual school needs equals district needs.

1. Where are new sites needed.
2. Where are facilities on existing sites needed?
   • Are there facility needs for new programs?
     • Grade reconfiguration.
     • Intervention.
     • Specialized facilities for art, science.
   • Can school support more buildings/students?
     • Capacity of core facilities.
     • Parking.
3. Modernization and repair.
4. District support facilities.

Back to top

17. How to develop a Facility Master Plan?

Part 4 - Implementation Plan - An Example

Goals for Yeager Elementary in priority order:

1. Implement full day kindergarten.
2. Move sixth graders to middle schools.
3. Provide pre-school.
4. Reduce number of portables.
5. Reduce school enrollment to seven hundred students.
6. Provide parent room.

18. Implementation Plan Example

Projected enrollment 2004-05 to 2008-09
Sixth graders to middle schools starting in 2007-08

19. Implementation Plan Example

Permanent Classroom Capacity
Full day kindergarten starting in 2007-08

20. Implementation Plan Example

Portable Classroom Capacity
Removal of portables to start in 2006-07

21. Implementation Plan Example

Total Classroom Capacity

22. Implementation Plan Example

Needed Classroom Seats

Back to top

23. How to develop a Facility Master Plan?

Part 4 - Implementation Plan - An Example

Other facility needs at Yeager Elementary include:

• Modernization needs.
  • In addition to new classroom buildings, the school needs to be modernized to accommodate current program and teaching methods. Upgraded electrical and mechanical systems are also needed.
• Parking.
  • The parking area needs to be reconfigured and expanded to accommodate the increased number of students dropped off at the school and specifically the number of kindergarten students.
• Field area.
  • The field area needs to be refurbished in order to provide a safe and attractive area for physical education and recess.
• Restrooms.
  • Additional restroom facilities are needed to make up for previous added capacity.
• Food service area.
  • The original cafeteria was designed for a three hundred student school. Additional covered eating area is necessary to provide adequate space for one half of the grades one through six master plan enrollment to eat at one time.

24. How to develop a Facility Master Plan?

Part 5 - Evaluation Plan

• Updating the long range facilities plan.
• Annual review of data and statistics and policies.
• Aids in evaluation of facility needs of new programs.
• Resources for review and update.

25. How to develop a Facility Master Plan?

Part 6 - Financing Plan

• What resources are available now?
  • Local bonds.
  • Development agreements.
  • Asset management.
  • School Facility Program eligibility.
• What resources can be used for the identified needs?
  • Can developer fees be used to implement full day kindergarten?
  • Does the district have available bonding capacity?
• Analysis of when funds are needed and cash flow.

26. Interaction of Master Plan and Education Specifications

Common features include:

• Grade configuration.
• Program needs.
• Educational goals.

27. Resources

• Facilities Master Planning
  • Creating Connections: Council of Educational Facility Planners (CEFPI) Guide for Educational Facilities Planning , CEFPI 2004
  • Guide for the Development of a Long-Range Facilities Plan (PDF), CDE 1986
• Other
  • National Clearinghouse for Educational Facilities

28. Contacts

California Department of Education
School Facilities Planning Division
1430 N Street, Suite 1201
Sacramento, CA 95814
916-322-2470

A list of California Department of Education Field Representatives

Back to top