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CACFP Administrative Manual

A guide to the Child and Adult Care Food Program critical compliance standards for centers and day care home sponsors.
Introduction

The CACFP Administrative Manual contains guidance on critical compliance areas of the CACFP for all agencies, including centers and DCH sponsors. Requirements outlined in this manual apply to all CACFP agencies, expect where noted. It is highly recommended that agencies read the Terms and Definitions section for a list of important acronyms and definitions.

The CDE will make revisions to the manual as program updates take place; however, agencies will be ultimately responsible for complying will all current federal regulations, USDA FNS Instructions, USDA policy memorandums, and CDE Management Bulletins (MB).

This manual frequently refers users to numerous MBs, USDA policy memorandums, and USDA handbooks. These resources are located on the following Web pages:

  • USDA handbooks can be found on the USDA CACFP Handbook Web page External link opens in new window or tab.. Agencies approved for the CACFP can find the latest revisions of CACFP forms in the Download Forms section of the CNIPS.

If your agency has questions regarding the contents of this manual, please contact your CACFP program specialist. A list of program specialists by county can be found on the CDE CACFP Contact Web page.

Terms and Definitions

Section 1: Program Eligibility

1.1 Business Entity Type

1.2 Responsible Principals

1.3 Program Agreement Type

1.4 Licensing Requirements

1.5 Additional Facility Requirements

1.6 Performance Standards

Section 2: Participant/Provider Eligibility

2.1 Enrollment Requirements

2.2 Age and Residency Requirements of Participants

2.3 DCH Provider Eligibility and Recruitment

Section 3: Centers Reimbursement Determination

3.1 Child Care Centers Reimbursement Determination

3.2 At-risk Afterschool Center and Emergency Shelter Reimbursement Determinations

3.3 Adult Day Care Centers Reimbursement Determination

Section 4: DCH Reimbursement Determination

4.1 Steps for Determining Tiering Rate

4.2 Determining Area Eligibility

4.3 Meal Benefit Form (MBF) for Providers

4.4 Meal Benefit Form (MBF) for Parents (Tier II Homes)    

Section 5: Claims

5.1 Center's Claims

5.2 DCH Claims

5.3 Prior Approval         

Section 6: Budgets

6.1 Allowable Expenses

6.2 DCH Specific Budget

6.3 Centers Specific

Section 7: Procurement
Section 8: Meal Pattern Requirements
Section 9: Menu Planning
Section 10: Meal Service
Section 11: Civil Rights
Section 12: Training
Section 13: DCH and Center Sponsor Responsibilities

13.1 Recruitment New Providers/Sites

13.2 Monitoring Staff

13.3 5-day reconciliation

Section 14: Recordkeeping
Section 15: Serious Deficiency
Questions:   Nancy Charpentier | ncharpentier@cde.ca.gov | 916-327-2991
Last Reviewed: Monday, May 22, 2017
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