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Second Interim Rule: Household Contacts

Nutrition Services Division Management Bulletin

To: Child and Adult Care Food Program Sponsors of Child Care Centers and Day Care Homes

Number: NSD-CACFP-02-2007

Attention: Food Program Director

Date: February 2007

Subject: Second Interim Rule: Household Contacts

Reference: United States Department of Agriculture, Second Interim Rule, Title 7, Code of Federal Regulations, Parts 226.2, 226.6(m)(5), and 226.16(d)(5)

This Management Bulletin (MB) provides federal guidelines for a sponsor of day care homes or child care centers regarding the requirement to make household contacts in order to verify the enrollment and attendance of the children in care and the specific meals that are routinely served to them. Federal regulations (the Second Interim Rule)  require that the Nutrition Services Division (NSD) of the California Department of Education provide sponsors a process for making household contacts that will be used by both the state agency and the sponsoring organizations.

The NSD first introduced a household contact procedure for sponsors of day care homes in September 1985 as a means of improving program integrity within the Child and Adult Care Food Program (CACFP). This MB reiterates that guidance and extends it to all sponsoring organizations. Accordingly, all child care center and day care home  sponsors must contact the households of enrolled children if a provider or center:

  • Claims a greater number of a children at any meal than the number of children enrolled or in attendance.
  • Claims weekend or holiday meals when such meals are not substantiated by enrollment or attendance records.
  • Reports uniform meal counts on a consistent basis. While the meal counts may not always rise to the level of block claiming, they neverthless raise suspicions about the provider’s or center’s claiming practices.
  • Claims his/her own children (which is permissible) when only the provider’s children or one outside child is present (Day Care Home Sponsors only).
  • Reports that one or more of the same children are never absent from care.
  • Records a consistently high number of children in attendance; however, the monitoring visits do not verify the high attendance figures, instead showing fewer children in care than is consistently reported.

A sponsor may contact the household either by telephone or in writing. Recent changes in federal regulations now require that the household contact letter include specific information on how to contact NSD (as the state agency). We recommend the following statement be added to your letter to households:

The Child and Adult Care Food Program is administered in California by the Community Nutrition Programs Unit, Nutrition Services Division, California Department of Education located at 1430 N Street, Suite 1500, Sacramento, California 95814. The toll free number is 800-952-5609.

Sponsors are reminded to maintain documentation of all household contacts to verify compliance with this regulation.

NOTE: The requirement for household contacts does not apply to adult care centers, emergency shelters, afterschool centers, or outside-school-hours centers.

If you have any questions regarding household contacts, please contact the CACFP specialist assigned to your agency in the Child Nutrition Information Payment System (CNIPS). You will find a list of contact information for specialists in the Download Forms section of the CNIPS. You may also contact the Help Desk by phone at 800-952-5609, option 6.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Monday, November 30, 2015

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