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Automated Controls in Sponsors' Claims Systems


Nutrition Services Division Management Bulletin

To: Child and Adult Care Food Program

Number: 03-218

Attention: Food Program Director (or Food Service Director)

Date: September 2003

Subject: Automated Controls in Sponsors' Claims Systems

Reference: United States Department of Agriculture Informational Memo 03-16

This Management Bulletin provides the Office of Inspector General’s recommendation to have sponsors with one hundred or more family day care homes implement specific automated controls in their computerized claims system to prevent overpayment.

Sponsors are not required to be automated or implement automated controls in their computers, but must have some type of edit check in place to ensure providers are not paid for meals before the date they are approved. This system must be made available to the California Department of Education upon request. As a reminder, sponsors must submit a site change when necessary in order to claim additional sites.

Questions:   Nutrition Services Division | 800-952-5609
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