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Free and Reduced-price Meals Data File

Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required

To: Day Care Home Sponsors and At-risk Afterschool Meal Agencies

Number: NSD-CACFP-07-2013

Attention: Authorized Representatives and Program Contacts

Date: April 2013

Subject: Free and Reduced-price Meals Data File Availability and Effective Dates

Reference: Title 7, Code of Federal Regulations, sections 226.15f and 226.17a(i)

This Management Bulletin (MB) notifies Child and Adult Care Food Program (CACFP) day care home (DCH) sponsors and agencies, participating in at-risk, afterschool (ARA) meals, of the availability and effective dates of annual Free and Reduced-price Meal (FRPM) data, and any updates to previously posted FRPM data.

The FRPM data is posted on the California Department of Education (CDE) FRPM Data Files Web page at  and in the Child Nutrition Information and Payment System (CNIPS) in the “Download Forms” section of the CACFP module under the “Applications” tab.

The effective date to utilize the data is the month following the availability of the data. For example, if the data is available on April 10, 2013, the effective date to use the data for tiering determinations or to qualify an ARA site is May 1, 2013. Please note, the date listed on the CDE FRPM Data Files Web page is the date the data was posted. The file reflects data from the previous October each year.

To avoid confusion, the name of the FRPM data in the “Download Forms” section of the CNIPS identifies the date that the data is available and the effective date for use. For example, the FRPM data entitled “FRPM 10-April–2013; Effective 05–01–2013” identifies the FRPM data available on April 15, 2013, with an effective date of May 1, 2013.

The Nutrition Services Division will notify DCH sponsors and ARA meal agencies by e-mail when new or updated data is available. Please keep your contact information current in the CNIPS.

Any questions regarding this MB can be directed to the CACFP specialist assigned to your agency. You can find the CACFP Unit contact list in the “Download Forms” section of the CNIPS.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Thursday, July 10, 2014

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