Nutrition Services Division Management Bulletin |
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| Purpose: Policy, Beneficial Information | |
| To: Child and Adult Care Food Program |
Number: USDA-CACFP-02-2012 |
| Attention: Food Program Director |
Date: August 2012 |
| Subject: Transmission of Household Income Information by Tier II Day Care Homes in the Child and Adult Care Food Program |
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Reference: U.S. Department of Agriculture Policy Memo CACFP 17-2011 |
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This Management Bulletin (MB) notifies Day Care Home (DCH) sponsors of modified requirements for the transmission of enrolled participant’s/children’s household income information by Tier II DCH providers to their sponsor. Specifically, the Healthy, Hunger-Free Kids Act of 2010 allows Child and Adult Care Food Program (CACFP) Tier II DCH providers to assist in the transmission of household income information of enrolled children directly to their sponsors. This MB also refers sponsors to updated versions of the income eligibility Meal Benefit Form (MBF) and the Letter to Parents/Guardians.
Previously, Tier II DCH providers distributed the MBF to households of enrolled children in their care; however, it was the sponsor’s responsibility to collect the forms directly from the households. These providers may now, if they choose, collect the household MBF directly from households and transmit it to their sponsors. If they choose this option, they must receive the MBF with a signature from the household member on the Letter to Parents/Guardians in a sealed envelope giving permission for the provider to collect and transmit their MBF to their sponsor. The sealed envelope will ensure that the provider does not review the information on the MBF. If the sponsor finds that the provider has reviewed the MBF, the sponsor may revoke the provider’s option of collecting and transmitting the MBF and require their households to send the MBF directly to the sponsor.
Sponsors or Tier II providers must ensure that they communicate the following to their households of enrolled children.
- The household is not required to complete the MBF in order for their children to participate in the CACFP
- Households, if they choose to complete the income eligibility form, have two options:
- Return the form directly to the sponsor at the address indicated on the form
- Return the form to the Tier II DCH provider with written consent on the Letter to Parents/Guardians allowing the provider to collect the form and transmit it to the sponsor on the household’s behalf
The Nutrition Services Division posted revisions of the MBF and the Letter to Parents/Guardians for Children Enrolled in Tier II Homes on the California Department of Education CACFP Forms Web page at http://www.cde.ca.gov/ls/nu/cc/fm.asp. The Letter to Parents/Guardians, which includes the required communication and written consent clause, is also available in the Download Forms section of the CNIPS at https://www.cnips.ca.gov/.
If you have any questions regarding this MB, please contact your DCH specialist, or Robin Kraus, CACFP Unit Secretary, by phone at 916-327-2991 or by e-mail at rkraus@cde.ca.gov.
