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Mandatory Training--Center Sponsors and DCHs


Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required, Beneficial Information

To: Child and Adult Care Food Program Agencies

Number: USDA-CACFP-02-2013

Attention: Child and Adult Care Food Program Sponsor
Business Official

Date: April 2013

Subject: Annual Mandatory Training for Child and Adult Care Food Program Independent Centers and Center Sponsors, and Day Care Home Sponsoring Agencies

Reference: Title 7, Code of Federal Regulations, sections 226.116(d)(3) and 226.17(b)(10)

We are pleased to notify you that the California Department of Education (CDE), Nutrition Services Division (NSD), and the Fresno City College (FCC) California Professional Nutrition Education and Training (Cal-Pro-NET) Center will offer Program Year (PY) 2012–13 Child and Adult Care Food Program (CACFP) annual mandatory training to agencies who operate or sponsor child care centers, adult day care centers, and emergency/homeless shelters, as well as day care home sponsoring agencies. The FCC Cal-Pro-NET Center will offer the courses online at no cost during the following time periods: (1) March 4–May 31, 2013, (2) June 10–28, 2013, and (3) July 1–August 31, 2013. Agencies may purchase self-study packets for $15.00 from FCC. Please note that on February 25, 2013, the NSD sent an e-mail to all CACFP agencies regarding availability for this training.

Please share this Management Bulletin (MB) with appropriate management and staff immediately. Failure by an agency to complete the annual mandatory training is a serious deficiency in accordance with Title 7, Code of Federal Regulations (7 CFR) sections 226.6(c)(3)(ii)(U), 226.16(d)(3), and 226.17(b)(10).

Note: The NSD will be sending at-risk, afterschool agencies on the CACFP a separate MB regarding their mandatory training requirements.

Mandatory Trainings in 2013

The U.S. Department of Agriculture requires CACFP agencies, including independent centers and sponsoring organizations, to successfully complete all applicable annual mandatory training course(s). For example, if a sponsoring agency has multiple program types, such as a child care center and day care home, the agency is required to take two different courses as specified in the chart below:

Agency Type

Course

Course Description

Child Care Centers (CCC)

CCC Financial Management
(Offered at the Child Care Food Program Roundtable Conference, October 17, 2012, as a post-conference session titled: CACFP Center Budgets: Overcoming Common Challenges)

Reviews the financial management requirements for CCCs participating in the CACFP

Day Care Home Sponsoring Agencies (DCH)

DCH Financial Management
(Offered at the Child Care Food Program Roundtable Conference, October 17, 2012, as a post-conference session titled: CACFP Day Care Home Budgets: Overcoming Common Challenges)

Reviews the financial management requirements for DCH sponsoring agencies participating in the CACFP

Adult Day Care Centers (ADCC)

CACFP Program Administration for ADCCs

Reviews the program administration requirements for ADCCs participating in the CACFP

Emergency/Homeless Shelters

CACFP Management for Emergency/Homeless Shelters

Reviews the program administration requirements for emergency/homeless shelters participating in the CACFP

All CACFP agencies, including newly approved agencies in this PY, are required to take the appropriate course to fulfill the annual mandatory training requirement. This is a policy change; the NSD no longer recognizes the pre-approval visit fulfilling the mandatory training requirement for new agencies, as in past years.

Required Participants

To fulfill the federal training requirement, each agency must ensure that a minimum of one person with administrative responsibility for the CACFP completes the training. Potential training participants include CACFP agency principals: owners, board chairs, executive directors, program directors, and staff who have program responsibilities related to CACFP duties, specifically eligibility determination, claim preparation, monitoring, or training. There is no limitation as to how many staff from an agency may take the course.

In turn, each trained agency is responsible for providing annual CACFP training to all pertinent staff who do not participate in the CDE’s annual training as required by 7 CFR sections 226.6(b)(1)(C)(4)(i), 226.6(c)(3)(ii)(O), 226.16(d)(2).

If your agency attended the mandatory breakout session, Budgets: Overcoming Common Challenges at the CACFP Roundtable 2012 Annual Conference in San Diego on October 17, 2012, and received a Certificate of Completion from the FCC Cal-Pro-NET Center, your agency has satisfied the annual mandatory training requirement for that program type.

Mandatory Training Required for Annual Update

Please be advised that your agency must complete the 2012–13 mandatory training prior to completing your PY 2013–14 CACFP annual update, which is due no later than August 31, 2013. If  your agency does not successfully complete the mandatory training, your annual update will be incomplete, and the NSD will declare your agency seriously deficient.

Training Documentation

The Cal-Pro-NET Center will issue a Certificate of Completion to persons who successfully complete the training and score 75 percent or higher on the course’s final quiz. We recommend that you retain your Certificate of Completion as verification that you have completed the course.

Enrollment

To take the mandatory training, each individual must register for the course with a username and password. For individuals who did not enroll in the online courses in 2012, start with Step 1 to create an account. If you already have a FCC account, please go directly to Step 2.

How to Create an Account

You will be required to know the exact name of your agency as it is listed in the Child Nutrition Information and Payment System (CNIPS).

The Cal-Pro-NET Center will e-mail a confirmation with your username and password immediately after you create your account. You will need this information to register for the course.

In 24 hours, you may access the course on the FCC Blackboard Web site at http://blackboard.fresnocitycollege.edu.

The Cal-Pro-NET Center will offer the online course seven days a week and 24 hours a day on: (1) March 4–May 31, (2) June 10–28, and (3) July 1–August 31, 2013. We encourage you to take the course as soon as possible to avoid last minute unforeseen circumstances that may interfere with your ability to complete the course before its deadline, e.g., computer issues, power outages, etc.

You will be able to print your Certificate(s) of Completion after the Cal-Pro-NET Center staff verifies your successful completion of the course. If you do not take the course online and would like to order a self-study packet, please visit the FCC Cal-Pro-NET Web page at http://fresnocitycollege.edu/calpronet.

Questions

For more information regarding course schedules, descriptions, and registration, please visit the FCC Cal-Pro-NET Web site at http://www.fresnocitycollege.calpronet. Contact the Cal-Pro-NET Center by phone at 559-489-2237 or 559-244-5999 extensions 2376, 2377, 2378, 2379, 2380, and 2381 or by e-mail at fcc.calpronet@fresnocitycollege.edu. The Cal-Pro-NET Center office is open Monday through Friday from 7 a.m.–4 p.m.

If you have any questions regarding this MB, please contact Janet Hill by phone at 916-323-7185 or by e-mail at jhill@cde.ca.gov. You may also contact your Field Services Unit Child Nutrition Consultant.

Questions:   Nutrition Services Division | 800-952-5609
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