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Mandatory Training--At-risk Afterschool Agencies


Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required, Beneficial Information

To: Child and Adult Care Food Program
At-risk, Afterschool Agencies

Number: USDA-CACFP-07-2013

Attention: Child and Adult Care Food Program Sponsor
Business Official

Date: April 2013

Subject: Annual Mandatory Training for Child and Adult Care Food Program At-risk, Afterschool Agencies

Reference: Title 7, Code of Federal Regulations, sections 226.6(c)(3)(ii)(U), 226.16(d)(3), and 226.17(b)(10)

We are pleased to notify you that the California Department of Education (CDE), Nutrition Services Division (NSD), in collaboration with the Fresno City College (FCC) California Professional Nutrition Education and Training (Cal-Pro-NET) Center, the California After School Resource Center (CASRC), and the California Healthy Kids Resource Center (CHKRC) is offering the Program Year (PY) 2012–13 Child and Adult Care Food Program (CACFP) annual mandatory training to at-risk afterschool agencies that participate in the CACFP. The course is offered online at no cost from March 11–August 31, 2013. Please note that on March 7, 2013, the NSD sent an e-mail to all at-risk, afterschool agencies regarding availability for this training.

Please share this Management Bulletin (MB) with appropriate management and staff immediately. Failure by an agency to complete the annual mandatory training is a serious deficiency.

NOTE: The NSD will be sending all CACFP program types, except for at-risk, afterschool agencies on the CACFP, a separate MB regarding their mandatory training requirements.

Mandatory Trainings in 2013

The U.S. Department of Agriculture requires CACFP agencies to successfully complete all applicable annual mandatory training course(s). For example, if a sponsoring agency has multiple program types, such as a child care center (CCC) and an after school program, the agency is required to take two different courses: (1) CCC Financial Management, and (2) CACFP Snack Time.

NOTE: If your agency attended the mandatory breakout session Budgets: Overcoming Common Challenges for child care centers and/or day care home sponsoring agencies offered by the NSD on October 17, 2012, at the Child Care Food Program Roundtable 2012 Annual CACFP Conference in San Diego, and received a Certificate of Completion from the FCC Cal-Pro-NET Center, your agency has satisfied the requirement for the completion of the CCC Financial Management course.

All at-risk, afterschool agencies in the CACFP are required to take the course CACFP Snack Time to fulfill the federally required annual mandatory training in accordance with Title 7, Code of Federal Regulations (7 CFR) sections 226.6(c)(3)(ii)(U), 226.16(d)(3), and 226.17(b)(10). This course provides an overview of the requirements for providing healthy snacks and meals in the CACFP.

All CACFP agencies, including newly approved agencies in this PY, are required to take the appropriate course to fulfill the annual mandatory training. This is a policy change; the NSD no longer recognizes the preapproval visit as fulfilling the mandatory training requirement for new agencies.

Required Participants

To fulfill the federal training requirement, each agency must ensure that a minimum of one person with administrative responsibility for the CACFP completes the training. Potential training participants include CACFP agency principals, owners, board chairs, executive directors, program directors, and staff who have program responsibilities related to CACFP duties; specifically eligibility determination, claim preparation, monitoring, or training. There is no limitation as to how many staff from an agency may take the course. In turn, each trained agency is responsible for providing annual CACFP training to all pertinent staff who do not participate in the CDE’s annual training as required by 7 CFR sections 226.6(b)(1)(C)(4)(i), 226.6(c)(3)(ii)(O), 226.16(d)(2).

Mandatory Training Required for Annual Update

Please be advised that your agency must complete the 2012–13 mandatory training prior to completing your PY 2013–14 CACFP annual update, which is due no later than August 31, 2013. If your agency does not successfully complete the mandatory training, your annual update will be incomplete, and the NSD will declare your agency seriously deficient.

Training Documentation

The CASRC and CHKRC will issue a Certificate of Completion to persons who successfully complete the training and score 80 percent or higher on the course’s final quiz. We recommend that you retain your Certificate of Completion as verification that you have completed the course and maintain it in your agency’s training file.

Registration

To take the CACFP Snack Time mandatory training, each individual must register for the course on the CASRC and CHKRC Online Trainings Web page at http://www.casrc-chkrcetrainings.org/training/cacfp/.

To Complete the Training
  1. Complete and submit the registration. You will be asked to provide your first and last name, phone number, agency name, city, county, and e-mail address. After you submit your registration information, a Web page will display your entries to check for accuracy.
  1. Begin the training. The following features are available within each training:
  1. After completion of the training, you will be connected to the quiz. If you receive a passing score of 80 percent on the quiz, the CASRC and CHKRC will e-mail you a Certificate of Completion after they verify your successful completion of the course. They will e-mail the certificate to the e-mail address you provide during the registration process (allow three business days for processing). If you do not receive a passing score, you can repeat the training and retake the quiz by linking back to the beginning of the training. Alternatively, you can end your session and repeat the training and retake the quiz at another time.
  1. Complete or opt out of the anonymous feedback survey.
The CASRC and CHKRC will offer the online course seven days a week and 24 hours a day, between now and August 31, 2013. We encourage you to take the course as soon as possible to avoid last minute unforeseen circumstances that may interfere with your ability to complete the course before its deadline, e.g., computer issues, power outages, etc.
Contact Information

If you have questions or concerns regarding registration, please contact the CASRC and CHKRC by phone at 888-318-8188 or 510-670-4583. The CASRC and CHKRC office is open Monday through Friday from 8 a.m.–5 p.m.

If you have any questions regarding this subject, please contact Janet Hill by phone at 916-323-7185 or by e-mail at jhill@cde.ca.gov. You may also contact your Field Services Unit Child Nutrition Consultant.

Questions:   Nutrition Services Division | 800-952-5609
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