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Administrative Payments to Day Care Home Sponsors

Nutrition Services Division Management Bulletin
Purpose: Policy, Beneficial Information

To: Child and Adult Care Food Program Day Care Home Sponsors

Number: USDA-CACFP-08-2011

Attention: Food Program Director

Date: April 2011

Subject: Administrative Payments to Day Care Home Sponsors

Reference: United States Department of Agriculture Policy Memo CACFP 06-2011

This Management Bulletin explains the new administrative payment calculation for day care home (DCH) sponsors in the Child and Adult Care Food Program (CACFP), effective October 1, 2010. The 2010 Healthy, Hunger-Free Kids Act streamlines the calculation of DCH sponsor administrative payments.

Effective October 1, 2010, DCH sponsor administrative payments are determined as follows: the number of DCH provider homes that submitted a claim for reimbursement during the month is multiplied by the appropriate federal fiscal year administrative reimbursement rates. Previously, payments were calculated based on the lowest of four year-to-date formulas.

The California Department of Education (CDE) is modifying the Child Nutrition Information and Payment System (CNIPS) to accommodate this change. The CDE will post a message on the CNIPS Message Board to alert DCH sponsors when the new calculation is in effect. If the new calculation, retroactive to October 2010, results in additional administrative year-to-date payments, the CDE will automatically send sponsors the payments. No action is needed by DCH sponsors to receive the retroactive payment.

If you have questions regarding this MB, please contact the CACFP Specialist assigned to your agency. You may find a list of contact information for your specialist in the Download Forms section of the Child Nutrition and Information Payment System.

If there are any questions regarding payments, please contact Justin Studevan, Claims Analyst, by phone at 916-322-8304 or by e-mail at

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Thursday, July 10, 2014

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