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Meal Claim Edit Checks and Block Claims


Nutrition Services Division Management Bulletin
Purpose: Policy, Action Required
To: Child and Adult Care Food Program Sponsoring Agencies Number: USDA-CACFP-11-2013
Attention: Authorized Representatives and Program Directors Date: December 2013
Subject: Clarification Regarding Required Meal Claim Edit Checks and Block Claims
Reference: U.S. Department of Agriculture Policy Memorandum CACFP 03-2011
Supersedes: Management Bulletin 05-211 (May 2005)

This Management Bulletin (MB) clarifies requirements for Child and Adult Care Food Program (CACFP) sponsoring agencies performing an edit check of each sponsored facility’s meal claim before filing their monthly reimbursement claim. These requirements apply only to sponsors of child care centers, adult day care centers, day care home providers, or any combination thereof. These requirements have been in effect since October 1, 2005.

Background

The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) was signed into law by President Obama on December 13, 2010. Section 331 of the HHFKA amends Section 17(d)(2) of the Richard B. Russell National School Lunch Act to prohibit the Secretary of Agriculture from requiring CACFP agencies to perform edit checks to detect block claims or unannounced follow-up reviews related to block claims.

Although CACFP sponsoring agencies are not required to perform an edit check to detect block claims or unannounced follow-up reviews related to block claims, these agencies must still perform the following two required edit checks prior to submitting each monthly reimbursement claim: 

Note: For enrollment requirements for child care centers and homes, please see MB 05-205 (March 2005) located on the California Department of Education CACFP Enrollment Documentation Web page at http://www.cde.ca.gov/ls/nu/cc/mb05205.asp.

These enrollment requirements do not apply to outside school hours centers, at-risk afterschool centers, emergency shelters, and adult day care centers. As a result, exempt centers must use numbers other than enrollment (such as licensed capacity) in their edit claim process.

Questions
If you have any questions regarding this MB, please contact your CACFP Specialist. A contact list of CACFP Specialists is available in the Download Forms section of the Child Nutrition Information and Payment System, Form #CACFP 01. You can also contact Nancy Charpentier, CACFP Unit Office Technician, by phone at 916-327-2991 or by e-mail at ncharpentier@cde.ca.gov, and she will direct you to your CACFP Specialist.

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Questions:   Nutrition Services Division | 800-952-5609
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