Skip to main content
California Department of Education Logo

Inventory Management Guidelines

Nutrition Services Division Management Bulletin

To: All Food Distribution Agencies

Number: 00-405

From: Commodity Distribution Unit, Food Distribution Program

Date: March 2000

Attention: Food Service Directors

Subject: Inventory Management Guidelines for United States Department of Agriculture (USDA) Commodities

This management bulletin transmits information regarding the importance of stock rotation for USDA commodities. Stock rotation assists in maintaining optimal product freshness and nutrient content of commodities. The "First In, First Out" (FIFO) rotation method is required for all types of storage areas. Following are FIFO procedures:

  • Ensure that all items received have a pack date.
  • Write the date received on the case when a pack date is missing.
  • Label individual items that have been removed from their original case with the receipt date.
  • Place incoming supplies behind older products to ensure that older supplies will be used first.
  • Store opened items in tightly covered labeled and dated containers.
  • Use opened items first.
Questions: Amy Bell | | 800-952-5609 
Last Reviewed: Tuesday, May 12, 2015

Share this Page

Recently Posted in Nutrition

  • Procurement Codes of Conduct (added 04-Nov-2015)
    Management Bulletin CNP-01-2015, USDA Policy Memo SP 09-2015,CACFP 03-2015, SFSP 02-2015: Written codes of conduct and performance of employees engaged in the procurement, award, and administration of contracts.
  • California's Farm to Preschool Program (added 22-Oct-2015)
    The California Department of Education (CDE) connects Farm to Preschools (F2P) and manages the Child and Adult Care Food Program (CACFP) F2P take ACTION Challenge.
  • Farm to Preschool, take ACTION Challenge! Q and A (added 22-Oct-2015)
    Questions and answers related to the California Child and Adult Care Food Program (CACFP) Farm to Preschool (F2P) take ACTION Challenge.
  • Smoothies in the Child Nutrition Programs-Revised (added 12-Oct-2015)
    Management Bulletin CNP-11-2015, USDA Policy Memos SP 10-2014 (v.3), CACFP 05-2014 (v.3), and SFSP 10-2014 (v.3): Smoothies in the Child Nutrition Programs-revised.