Nutrition Services Division Management Bulletin |
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| Purpose: Policy | |
To: Commodity Supplemental Food Program Local Agencies |
Number: USDA-CSFP-03-2012 |
Attention: Commodity Supplemental Food Program Administrator |
Date: March 2012 |
Subject: Statement of Confidentiality for Staff and Volunteers in the Commodity Supplemental Food Program |
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| Reference: Title 7, Code of Federal Regulations, Section 247.36 | |
This Management Bulletin (MB) disseminates the confidentiality requirements for local agencies administering the Commodity Supplemental Food Program (CSFP).
Confidentiality of Applicants or Participants
Title 7, Code of Federal Regulations, Section 247.36 denotes that state and local agencies must restrict the use or disclosure of information obtained from CSFP applicants or participants to persons directly connected with the administration or enforcement of the program.
Under this regulation, state or local agencies may exchange participant information with other health or welfare programs to help prevent dual participation, determine eligibility, or, with the consent of the participant, for program outreach.
Certification Procedures for Staff and Volunteers
In order to comply with this regulation, authorized CSFP staff and volunteers at the local agency must agree to sign the Statement of Confidentiality form available at the CSFP Web page at http://www.cde.ca.gov/ls/nu/fd/csfp.asp. Staff and volunteers will agree to comply with the policy and terms of the confidentiality statement.
Confidential and personal information generally includes the following:
- Names, addresses, telephone numbers, e-mail addresses
- Birth dates
- Gender, disability status, marital status
- Income and financial information
- Employment status
The CSFP hard copy applications, as well as the online applications, denote this type of information. Therefore, all local agency staff and volunteers who process or have access to the CSFP applications must sign the Statement of Confidentiality form. Violations of the confidentiality statement may result in disciplinary actions to include immediate dismissal.
If you have any questions regarding this MB, please contact Brooke Asbury, CSFP Coordinator, by phone at 916‑324-0579 or by e-mail at basbury@cde.ca.gov.
