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Transition from SFSP to At-risk Meals of CACFP


Nutrition Services Division Management Bulletin

Purpose: Policy, Beneficial Information

Date: April 2014

Number: SFSP-03-2014

To: Summer Food Service Program Sponsors

Attention: Directors

Reference: U.S. Department of Agriculture Policy Memoranda CACFP 12-2013 and SFSP 14-2013, CACFP 11-2007, and CACFP 19-2011; Title 7, Code of  Federal Regulations, sections 226.6(b)(1) and 225.6(e)

Subject: Transition from the Summer Food Service Program to the At-risk Afterschool Meals Component of the Child and Adult Care Food Program


This Management Bulletin (MB) encourages Summer Food Service Program (SFSP) agencies to expand services by participating in the CACFP At-risk Afterschool Meals component (At-risk Meals) of the Child and Adult Care Food Program (CACFP). SFSP agencies in good standing (i.e., that are not currently identified as seriously deficient in their operation of the SFSP) may use the new streamlined application process provided by the U.S. Department of Agriculture (USDA). The USDA waives parts of the CACFP application process and eliminates duplicative requirements.

Background

The USDA recognizes that many existing SFSP sites are well-positioned to offer afterschool meals during the school year through the CACFP. Agencies and the community both benefit when year-round meals are offered to children in low-income communities.

Agencies benefit from increased financial stability related to a continuous flow of reimbursement and are better able to hire year-round staff. Agencies also benefit because they gain recognition in the community as a stable source for meal services. The entire community benefits because they have year-round nutrition services for children.

Applications to Participate in At-risk Meals

Each new CACFP agency must meet the performance standards outlined in Title 7, Code of Federal Regulations, Section 226.6(b)(1). The USDA recognizes that SFSP agencies already meet most of these requirements and are familiar with operating a Child Nutrition Program (CNP).

The USDA now offers SFSP agencies flexibility in the CACFP application process. Agencies are not required to:

Submit a Management Plan unless the agency plans to operate more than one site; annual budgets are still required for all agencies, except school food authorities

As a reminder, agencies are no longer required to apply to the CACFP annually. Once the initial application is approved, only limited annual update information is required.
Single Permanent Agreements

The California Department of Education (CDE) has implemented Permanent Single Agreements (PSA) and all agencies applying to either the SFSP or CACFP At-risk Meals will be given a PSA. When the SFSP agency is approved to participate in the CACFP, the CDE will not require the agency to sign another agreement. Instead, the CDE will send the agency authorization to participate in the CACFP.

Training
The USDA recognizes that agencies participating in the SFSP are already familiar with operating a CNP and should not be required to attend additional training prior to submitting a CACFP application. Additionally, a preapproval visit by the Nutrition Services Division is not required. The USDA does not require members of the agency’s food service staff who receive meal service training under the SFSP to attend a separate CACFP training on meal services.

Please note that the agency is still responsible for ensuring their administrative staff attend training related to CACFP program requirements. In addition, agencies approved to participate must take the CDE’s annual CACFP mandatory training. Please note that the SFSP mandatory training and the CACFP mandatory training are different and must be taken separately.

Monitoring Requirements

Ordinarily, CACFP agencies must conduct preapproval visits to each center to discuss program benefits and requirements, and to ensure that the facility is capable of providing the proposed meal service. The USDA authorizes states to waive this requirement for agencies with CACFP At-risk Meals sites that already operated as SFSP sites. The CDE waives this requirement. 

The USDA does not require agencies that participate in SFSP and CACFP At-risk Meals to monitor their sites following the SFSP requirements and then monitor those same sites again following the CACFP requirements during the school year. Instead, sponsors may select to follow the CACFP monitoring schedule year-round. If sponsors choose to follow the CACFP monitoring schedule year-round, the following requirements apply:  

Questions

For more information about the At-Risk Afterschool Meals component of the CACFP, please visit the USDA Afterschool Programs Web page at http://www.fns.usda.gov/cacfp/afterschool-programs.

If you have any questions regarding this MB, please contact your CACFP or SFSP Specialist.

CACFP: A contact list of CACFP Specialists is available in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS), Form #CACFP 01. You can also contact Nancy Charpentier, CACFP Unit Office Technician, by phone at 916-327-2991 or by e-mail at ncharpentier@cde.ca.gov, and she will direct you to your CACFP Specialist.

SFSP: A contact list of SFSP Specialists is available in the Download Forms section of the CNIPS, Form #SFSP 01. You may also contact the SFSP Unit Office Technician, by phone at 916-322-8323 or by e-mail at SFSP@cde.ca.gov, and they will direct you to your SFSP Specialist.

Questions:   Nutrition Services Division | 800-952-5609
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