Nutrition Services Division Management Bulletin
Purpose: Policy, Beneficial Information
Date: April 2014
To: Summer Food Service Program Sponsors
Reference: U.S. Department of Agriculture Policy Memoranda CACFP 12-2013 and SFSP 14-2013, CACFP 11-2007, and CACFP 19-2011; Title 7, Code of Federal Regulations, sections 226.6(b)(1) and 225.6(e)
Subject: Transition from the Summer Food Service Program to the At-risk Afterschool Meals Component of the Child and Adult Care Food Program
This Management Bulletin (MB) encourages Summer Food Service Program (SFSP) agencies to expand services by participating in the CACFP At-risk Afterschool Meals component (At-risk Meals) of the Child and Adult Care Food Program (CACFP). SFSP agencies in good standing (i.e., that are not currently identified as seriously deficient in their operation of the SFSP) may use the new streamlined application process provided by the U.S. Department of Agriculture (USDA). The USDA waives parts of the CACFP application process and eliminates duplicative requirements.
The USDA recognizes that many existing SFSP sites are well-positioned to offer afterschool meals during the school year through the CACFP. Agencies and the community both benefit when year-round meals are offered to children in low-income communities.
Agencies benefit from increased financial stability related to a continuous flow of reimbursement and are better able to hire year-round staff. Agencies also benefit because they gain recognition in the community as a stable source for meal services. The entire community benefits because they have year-round nutrition services for children.
Applications to Participate in At-risk Meals
Each new CACFP agency must meet the performance standards outlined in Title 7, Code of Federal Regulations, Section 226.6(b)(1). The USDA recognizes that SFSP agencies already meet most of these requirements and are familiar with operating a Child Nutrition Program (CNP).
The USDA now offers SFSP agencies flexibility in the CACFP application process. Agencies are not required to:
- Provide documentation prior to approval that they have practices in place to ensure that meal service, record keeping, and other program requirements are performed properly
Submit a Management Plan unless the agency plans to operate more than one site; annual budgets are still required for all agencies, except school food authorities
- Provide documentation indicating that they meet their state’s criteria for ensuring delivery of benefits to otherwise unserved facilities or participants; the SFSP has a priority system in place for selecting agencies in a manner that eliminates overlap in service areas and applicants do not need to provide further documentation that they will provide CACFP benefits to unserved facilities or participants
- Reestablish area eligibility for sites through the use of school data; however, SFSP agencies that establish eligibility for sites using census data or income eligibility forms must provide additional documentation indicating that these sites are area-eligible based on school data
- Resubmit a Nondiscrimination Statement
- Submit an initial media release for the CACFP if the SFSP agency’s media release indicates the agency offers year-round meal services
- Submit documentation of current inspections of SFSP sites in cases where the local health and safety inspection standards for sites participating in At-risk Meals and the SFSP are the same
- Resubmit documentation of tax-exempt status for the CACFP, if the agency is nonprofit organization
Single Permanent Agreements
The California Department of Education (CDE) has implemented Permanent Single Agreements (PSA) and all agencies applying to either the SFSP or CACFP At-risk Meals will be given a PSA. When the SFSP agency is approved to participate in the CACFP, the CDE will not require the agency to sign another agreement. Instead, the CDE will send the agency authorization to participate in the CACFP.
TrainingThe USDA recognizes that agencies participating in the SFSP are already familiar with operating a CNP and should not be required to attend additional training prior to submitting a CACFP application. Additionally, a preapproval visit by the Nutrition Services Division is not required. The USDA does not require members of the agency’s food service staff who receive meal service training under the SFSP to attend a separate CACFP training on meal services.
Please note that the agency is still responsible for ensuring their administrative staff attend training related to CACFP program requirements. In addition, agencies approved to participate must take the CDE’s annual CACFP mandatory training. Please note that the SFSP mandatory training and the CACFP mandatory training are different and must be taken separately.
Ordinarily, CACFP agencies must conduct preapproval visits to each center to discuss program benefits and requirements, and to ensure that the facility is capable of providing the proposed meal service. The USDA authorizes states to waive this requirement for agencies with CACFP At-risk Meals sites that already operated as SFSP sites. The CDE waives this requirement.
The USDA does not require agencies that participate in SFSP and CACFP At-risk Meals to monitor their sites following the SFSP requirements and then monitor those same sites again following the CACFP requirements during the school year. Instead, sponsors may select to follow the CACFP monitoring schedule year-round. If sponsors choose to follow the CACFP monitoring schedule year-round, the following requirements apply:
- Agencies must conduct one of the annual site reviews during the summer and review the site(s) for SFSP requirements. The visit must be unannounced and include a review of the meal service.
- Agencies must conduct the other two reviews during the school year and review the sites for CACFP requirements. At least one visit must include a review of a meal service and at least one visit must be unannounced.
For more information about the At-Risk Afterschool Meals component of the CACFP, please visit the USDA Afterschool Programs Web page at http://www.fns.usda.gov/cacfp/afterschool-programs.
If you have any questions regarding this MB, please contact your CACFP or SFSP Specialist.
CACFP: A contact list of CACFP Specialists is available in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS), Form #CACFP 01. You can also contact Nancy Charpentier, CACFP Unit Office Technician, by phone at 916-327-2991 or by e-mail at firstname.lastname@example.org, and she will direct you to your CACFP Specialist.
SFSP: A contact list of SFSP Specialists is available in the Download Forms section of the CNIPS, Form #SFSP 01. You may also contact the SFSP Unit Office Technician, by phone at 916-322-8323 or by e-mail at SFSP@cde.ca.gov, and they will direct you to your SFSP Specialist.