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SFSP Simplified Procedures

Nutrition Services Division Management Bulletin

Purpose: Policy

To: Summer Food Service Program and School Nutrition Program Sponsors

Number: USDA-SFSP-01-2008

Attention: Food Program and Food Service Directors

Date: May 2008

Subject: Summer Food Service Program Simplified Procedures

Reference: 2008 Omnibus Appropriations Act; United States Department of Agriculture, Food and Nutrition Service Policy Memo SFSP 01-2008

As reported in a recent Information Alert, the 2008 Consolidated Appropriations Act, (signed into law on December 26, 2007) allows Summer Food Service Program (SFSP) sponsors to implement cost accounting procedures commonly known as the “Simplified” Summer Food Service Program. Beginning January 1, 2008, all SFSP sponsors will receive the maximum amount of “meals multiplied by rates” operating and administrative reimbursement without the need to report actual costs. Sponsors may combine their reimbursement to pay for any allowable costs whether operating or administrative.

All SFSP sponsors and agencies interested in becoming a sponsor can obtain the Nationwide Expansion of SFSP Simplified Cost Accounting Procedures at the USDA Simplified Summer Web page at

Under these new procedures:

The Importance of Sound Program Management

The purpose of the “simplified” SFSP procedures is to facilitate and encourage participation by eligible sponsors in order to reach more hungry children in the summer months and other times during the year when they do not have access to school meals. Elimination of the cost comparison reduces administrative tasks and ensures a stable per meal reimbursement rate, thus making it easier for sponsors to participate. With the implementation of these reduced program requirements, it is critical that states and sponsors practice sound program management to ensure that the integrity of the SFSP is preserved. State agencies can ensure this through careful selection of applicants, thorough training efforts especially directed to new sponsors, diligent program monitoring, and prompt follow-up where problems are found.  Local program sponsors can help ensure this through maintaining high quality administrative oversight and meal service.

Agencies and school districts interested in becoming SFSP sponsors must attend training.

For National School Lunch and School Breakfast Program sponsors, attached are the Summer Food Service Program and the National School Lunch Program’s Seamless Summer Option Administrative Comparison and Reimbursement Rate Comparison charts. Please go to the Rates, Eligibility Scales, and Funding Web page at for additional information regarding each program’s reimbursement rates.

Private nonprofit and government agencies may disregard the program and rate comparison information.

If you have any questions regarding the SFSP, please contact Melissa Garza, Program Specialist, Summer Food Service Program, at 916-322-5885 or by e-mail at

If you have any questions regarding the Seamless Summer Feeding Option, please contact Eva Lopez-Contreras, Program Specialist, School Nutrition Programs Unit, at 916-445-7359 or by e-mail at

You may also contact your Nutrition Services Division, Field Services Consultant at 916-445-0850. You may contact your Field Services Consultant or any of the Program Specialists listed above by calling toll-free at 800-952-5609.

  1. Administrative Comparison Chart at (DOC)
  2. Reimbursement Rate Comparison Chart [Note: this web document is no longer available.]
  3. Training Workshop Registration Form [Note: this web document is no longer available.]
Questions:   Nutrition Services Division | 800-952-5609
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