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Purchase of Locally-Produced Foods

Nutrition Services Division

To: All School Nutrition Program Sponsors

Number: 02-121

Attention: Food Service Director

Date: September 2002

Subject: Purchase of Locally-Produced Foods

Reference: United States Department of Agriculture SP Policy Memo 02-18

This Management Bulletin provides information from the United States Department of Agriculture (USDA) on purchases of locally-produced foods for the school nutrition programs. In the summer of 1997, USDA began a comprehensive effort to connect small farms to school meal programs. This effort, known as the "farm to school" initiative, encourages small farmers to sell fresh fruits and vegetables to schools and encourages schools to buy this wholesome produce from small farmers.

In support of the farm to school initiative, the California Department of Education, Nutrition Services Division, encourages National School Lunch and School Breakfast Program sponsors to purchase locally-produced foods to the maximum extent feasible. With the abundance of fruits, vegetables, and nuts available in California, we encourage schools to include them in the meals served to children. Studies by the USDA, the United States Department of Health and Human Services, and the National Academy of Sciences validate the health benefits of fruits and vegetables.

A copy of "Small Farms/School Meals Initiative," a step-by-step guide on how to bring small farms and local schools together, is available at the Web site

For more information on locally-produced foods, you may contact the Federation of Certified Farmers’ markets at 916-688-0100 or at the Web site

As a reminder, purchases of locally-grown fruits and vegetables must be competitively procured consistent with federal and state procurement laws and regulations. The purchase of fruits and vegetables may qualify as a small purchase under procurement requirements. A small purchase is defined in Title 7 of the Code of Federal Regulations 3016.36(d)(1). It is the relatively informal procedure used to purchase food, supplies, and services that do not exceed the applicable state or federal procurement threshold. For the 2002 calendar year, the procurement threshold for public schools is $58,900. For private nonprofit agencies, the threshold is $100,000; for local government agencies, the procurement threshold is determined at the local level. When using small purchase procedures, sponsors must obtain a minimum of three price quotes before making a selection. There is no requirement to base the selection on the lowest price for these small purchases; however, sponsors must maintain records to document the rationale for the procurement method, contract type, contractor selection or rejection, and cost.

Questions:   School Nutrition Programs Unit | 800-952-5609
Last Reviewed: Monday, March 7, 2016
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