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Federal Procurement Guidance


Nutrition Services Division Management Bulletin

To: Nutrition Program Sponsors

Number: 04-901

Attention: Food Program Director

Date: December 2004

Subject: Federal Procurement Guidance

Reference: United States Department of Agriculture (USDA) SP Policy Memo 04-18, dated September 9, 2004, Providing Information versus Writing Bid Specifications and Contract Terms, and USDA SP Policy Memo 04-20, dated September 10, 2004, Applicability of Federal Requirements to School Food Service Procurements.

This Management Bulletin transmits questions and answers from the United States Department of Agriculture (USDA) regarding federal procurement procedures for all school food authorities. SP Policy Memo 04-18 discusses contractor involvement in writing bid documents including the Invitation for Bid, Request for Proposal, product specifications, contracts, and contract provisions. SP Policy Memo 04-20 pertains to general federal procurement requirements. Both Policy Memorandums are attached.

As appropriate, please share this information with your agency management and business personnel.

If you have any questions, please contact the appropriate SNP specialist listed on form SNP 21 in the Download Forms section of the Child Nutrition Information and Payment System. You may also contact the SNP Unit by phone at 916-322-1450 or 800-952-5609.

The above mentioned 2004 USDA Policy Memos have been renumbered and are available at:

http://www.fns.usda.gov/providing-information-versus-writing-bid-specifications-and-contract-terms

http://www.fns.usda.gov/school-districts-and-federal-procurement-regulations-0

http://www.fns.usda.gov/reaffirming-fns%E2%80%99-position-rebates-discounts-and-other-applicable-credits-cost-reimbursable-contract

Questions:   School Food Service Contracts Unit | 916-319-0636
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