Skip to main content
California Department of Education Logo

Reimbursement Claim One-Time Exception Policy


Nutrition Services Division Management Bulletin

To: All Sponsors of the National School Lunch, School Breakfast, and Special Milk Programs, County Superintendents of Schools, Diocesan Superintendents of Schools

Number: 96-103

Attention: Food Service Directors

Date: March 1996

From: School Nutrition Programs

Subject: Reimbursement Claim One-Time Exception Policy Clarification

Reference: Policy Memorandum No. 84-222, July 1984, "Claim Submission Deadline Policies" Management Advisory No. 92-123, October 1992, Reimbursement Claim One-Time Exception Policy Change

This clarifies Management Advisory No. 92-123, "Reimbursement Claim One-Time Exception Policy Change." A one-time exception permits sponsors to receive reimbursement for claims submitted after the claim submission deadline. Previously, one-time exceptions were granted only once during a sponsor’s program participation. Effective April 22, 1992, the United States Department of Agriculture amended the one-time exception policy to permit sponsors a one-time exception every 36 months. Following is the clarification:

The one-time exception will be considered on a program basis. Sponsors operating multiple programs, i.e., School Nutrition Programs, Child and Adult Care Food Program, and Summer Food Service Program will have the previous 36-month period tracked separately for each program. For purposes of the one-time exception, the National School Lunch Program, School Breakfast Program, Special Milk Program, and Meal Supplements in the National School Lunch Program constitute the School Nutrition Programs.

One-time exceptions are applicable to reimbursement claims submitted for federal school nutrition programs only. There is no late claim provision for the State Meal Program.

All other policies and procedures outlined in Policy Memorandum No. 84-222 and Management Advisory No. 92-123 will remain in effect.

Questions:   School Nutrition Programs Unit | 800-952-5609
Last Reviewed: Thursday, August 25, 2016
Related Content
Recently Posted in Nutrition
  • SNP Administrative Review (updated 15-Feb-2017)
    Includes information, regulations, procedures, and updates on the School Nutrition Programs administrative review.
  • CNIPS Training Registration (added 14-Feb-2017)
    Information about CDE-sponsored courses, training locations, and registrations are available on the CNIPS Training Registration Web page. This Web page is accessed from the CNIPS Home Page by selecting the Training Registration link.
  • Food Service Management Company Rebids 2017-18 (added 14-Feb-2017)
    School Food Authorities required to rebid Food Service Management Company contracts for School Year 2017-18.
  • Two-cent Differential Reimbursement for New SFAs (added 30-Jan-2017)
    MB SNP-04-2017, USDA Policy Memo SP 30-2014: Determining Eligibility for Two-cent Differential Reimbursement and SP 23-2005: Eligibility for Severe Need Rates for the School Breakfast Program.
  • Health and Safety Permit and Fire Inspection (added 24-Jan-2017)
    Management Bulletin CACFP-07-2016: Health and Safety Permit and Fire Inspection Requirements for License-exempt Centers.

  • Eligibility Requirements for Military Families (added 19-Jan-2017)
    Management Bulletin CNP-02-2017, USDA Policy Memo SP 06-2010, CACFP 03-2010, SFSP 04-2010 Revised: Eligibility Requirements for Military Families.
  • 2017–18 SBP and SFSP Start-up and Expansion Grants (added 04-Jan-2017)
    Management Bulletin SNP-01-2017/SFSP01-2017: CEC Section 49550.3: Availability of School Breakfast Program and Summer Food Service Program Start-up and Expansion Grants for State Fiscal Year 2017-18 Request for Applications.