Nutrition Services Division Management Bulletin
Purpose: Policy, Beneficial Information
Date: May 2014
To: Summer Food Service Program Sponsors, Child and Adult Care Food Program At-risk Afterschool Meal Agencies, and School Nutrition Program Seamless Summer Feeding Option Sponsors
Attention: Executive Directors and Food Service Directors
Reference: U.S. Department of Agriculture Policy Memorandum SP 06-2014, CACFP 03-2014, and SFSP 06-2014; Title 7, Code of Federal Regulations, sections 225.6(b)(4), 225.6(c)(2), 225.6(c)(3), 225.15(d)(2), and 226.17(a)(i)
Subject: Available Flexibilities for Child and Adult Care Food Program At-risk Afterschool Meal Agencies Transitioning to the Summer Food Service Program
This Management Bulletin (MB) informs Child and Adult Care Food Program (CACFP) agencies serving At-risk Afterschool Meals of available flexibilities for participating in the Summer Food Service Program (SFSP) or the Seamless Summer Feeding Option (SSFO) under the National School Lunch Program (NSLP).
CACFP agencies serving At-risk Afterschool Meals are well positioned to offer meals through the SFSP or SSFO during the summer when CACFP At-risk Afterschool Meals are not available. When meals are offered year-round to children in low-income communities, both the agency and the community benefit. Agencies benefit from increased financial stability related to a continuous flow of reimbursement and are better able to hire year-round staff. Agencies also gain recognition in the community as a stable source of services. The entire community benefits because they have year-round access to nutrition services for children.
Application Requirements for Participation in the Summer Food Service Program
CACFP agencies in good standing (i.e., that are not currently seriously deficient in the operation of the CACFP) are not required to submit further evidence of financial and administrative capability when applying to participate in the SFSP. In order to be considered in good standing, the agency must have no serious deficiencies declared in its most recent administrative review cycle. Additionally, CACFP agencies in good standing that want to operate the SFSP at the same sites where they provide CACFP meal services may follow the application requirements for experienced SFSP sponsors and sites outlined in Title 7, Code of Federal Regulations (7 CFR), Section 225.6(c)(3), instead of the requirements for new sponsors and sites in 7 CFR, Section 225.6(c)(2).
The California Department of Education (CDE) has implemented Permanent Single Agreements (PSA) and all agencies applying to the SFSP or CACFP will be given a PSA. When the CACFP At-risk Afterschool Meals agency is approved to participate in the SFSP, the CDE will not require the agency to sign another agreement. Instead, the CDE will send the agency authorization to participate in the SFSP.
CACFP agencies participating in At-risk Afterschool Meals must establish area eligibility through the use of school data (7 CFR, Section 226.17a[i]). Once area eligibility is established, it is valid for a period of five years and may be used to demonstrate eligibility for other Child Nutrition Programs (CNP). This means a CACFP At-risk Afterschool agency is not required to reestablish area eligibility for the same site participating in the SFSP.
Health and Safety Inspections
SFSP regulations do not establish federal health and safety standards. Instead, sites must meet state and local health and safety standards. In cases where health and safety standards for agencies participating in the CACFP At-risk Afterschool Meals and the SFSP sites are the same, documentation of a valid current inspection for the CACFP meets the requirement for the SFSP. A separate health inspection is not required for the SFSP.
The U.S. Department of Agriculture (USDA) recognizes that agencies in good standing participating in CACFP At-risk Afterschool Meals are already familiar with operating a CNP and should not be required to attend additional training prior to submitting a SFSP application. A preapproval visit by the CDE is not required prior to approval for participation. The USDA also does not require members of the food service staff who receive meal service training under the CACFP to attend a separate SFSP training on meal services.
Please note that the agency is still responsible for ensuring their administrative staff attend training related to SFSP program requirements. In addition, agencies approved to participate must take the CDE’s annual mandatory training. Please note that the CACFP mandatory training and SFSP mandatory training are different and must be taken separately.
SFSP and SSFO sponsors are required to visit each site they oversee at least once during the first week of program operation (7 CFR, Section 225.15[d]). The CDE waives this requirement for SFSP and SSFO agencies in good standing in the CACFP and NSLP respectively. Agencies must ensure they monitor each of their sites as otherwise required by SFSP or SSFO program requirements during the period of operation.
SFSP funds may be used to support any CNP. An agency’s excess funds from either the CACFP or SFSP may be used in its operation of either program, or any other CNP. For example, if at the end of the school year there is excess reimbursement from an agency participating in the CACFP At-risk Afterschool Meals, those funds may be allocated towards allowable costs in the SFSP. Agencies are strongly encouraged, however, to first exhaust SFSP funds on their summer meal operations to ensure a robust summer program before allocating excess SFSP funds to another CNP.
If you have any questions regarding this MB, please contact your CACFP, SFSP, or School Nutrition Program (SNP) Specialist.
CACFP: A contact list of CACFP Specialists is available in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS), Form CACFP 01. You can also contact Nancy Charpentier, CACFP Unit Office Technician, by phone at 916-327-2991 or by e-mail at firstname.lastname@example.org, to be directed to your CACFP Specialist.
SFSP: A contact list of SFSP Specialists is available in the Download Forms section of the CNIPS, Form SFSP 01. You can also contact the SFSP Unit Office Technician, by phone at 916-322-8323 or by e-mail at email@example.com, to be directed to your SFSP Specialist.
SNP: A contact list of SNP Specialists is available in the Download Forms section of the CNIPS, Form Caseload SNP. You can also contact Susan Phun, Southern SNP Unit Office Technician, by phone at 916-322-1450 or by e-mail at firstname.lastname@example.org, to be directed to your SNP Specialist.