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Availability of the 2013 NSLP Equipment Grants

Nutrition Services Division Management Bulletin

Purpose: Policy, Beneficial Information

Date: March 2014 (Revised 25-April-2014)

Number: SNP-14-2014

To: Public School Districts, Direct Funded Charter Schools, County Superintendents of Schools, Private Schools, and Residential Child Care Institutions

Attention: County/District Superintendent, Food Service Director, and Business Official

Reference: U.S. Department of Agriculture Policy Memo SP 14-2014

Subject: Availability of the 2013 National School Lunch Program Equipment Assistance Grants

This Management Bulletin (MB) announces the availability of the 2013 National School Lunch Program (NSLP) Equipment Assistance Grants. The application deadline for these grants is May 5, 2014 by 5 p.m. Pacific time (PT).


In December 2013, the 2013 Agriculture Appropriations Act authorized the U.S. Department of Agriculture (USDA) to grant California approximately $3.05 million to competitively award eligible school food authorities (SFA) equipment assistance funding. This grant is in addition to the $100 million that the American Recovery and Reinvestment Act (ARRA) of 2009 provided, and is designed to help schools serve healthier meals, meet the new nutritional standards, improve food safety, and expand access to meals.

You can find more information about the grant in USDA Policy Memos SP-14-2014, SP-23-2009, and SP-20-2009, which can be downloaded from the USDA School Meals Policy Web page at

Who Can Apply?

Public school districts, county offices of education, directly funded charter schools, private schools, and residential child care institutions that participate in the NSLP can apply for this grant. Each SFA may apply for no more than five sites, with up to $20,000 per site.

Grant Criteria

These grants are competitive and detailed scoring criteria is available on the California Department of Education (CDE) Funding Web page at Generally, SFAs should keep the following criteria in mind:

  • Free and reduced-price (F/RP) percentagethe Nutrition Services Division (NSD) will give priority to SFAs with a higher F/RP percentage
  • Previous Equipment Assistance Grant awardsthe NSD will give priority to sites that did not receive funds from the 2009 ARRA grants or 2010 NSLP Equipment Assistance grants
  • Effectiveness of equipment purchasedthe NSD will give priority to SFAs that can explicitly document how the equipment purchased will reflect the intent of the grant with specific emphasis on improving nutritional quality, serving healthier meals, and meeting nutritional standards
  • Excess net cash resources (NCR)the NSD may consider SFAs with excess NCR to be ineligible to receive an Equipment Grant. In accordance with Title 7, Code of Federal Regulations, Section 210.14(b), an SFA shall limit its NCR to an amount that does not exceed three-months’ average expenditures of its food service account
Application Deadline

The CDE must receive signed, completed applications on or before May 5, 2014, by 5 p.m. PT. The CDE will accept hard copy and e-mailed submissions.

The CDE will not:

  • Accept any applications received after 5 p.m. PT on May 5, 2014
  • Process incomplete, illegible, and/or late applications
  • Accept “placeholder” applications
  • Accept faxed submissions

You can download the application and additional information from the CDE Funding Web page at

Hard copy applications: SFAs can hand deliver or send completed grant applications with original signatures by postal mail to:

California Department of Education
Nutrition Services Division
1430 N Street, Suite 4503
Sacramento, CA 95814

Attn: NSLP Equipment Assistance Grant Team

E-mail applications: SFAs must print, sign, and scan the completed application, then submit the scanned application as a Portable Document Format (PDF) file by e-mail to

Additional Information

The CDE will provide these grants as long as funds are available; distributing 90 percent of the grant at the time of the award and the remaining 10 percent upon approval of all invoices. The CDE will recover funds from agencies that do not submit invoices for approved budget items by May 1, 2015. There is no “cost sharing” or “matching funds” requirement.

Note:   Grantees may be contacted by the Center for Weight and Health at the University of California, Berkeley and/or the Center for Ecoliteracy for approval to observe grantees’ kitchen equipment, facilities, and food/meal service before and after their district/agency’s new equipment is installed. They may also ask grantees to respond to a short, written survey after grantees’ equipment has been installed and brought to the expected level of performance.

SFAs that are awarded and accept this grant award must comply with the following regulations:

Government-wide Regulations
  • Title 2, Code of Federal Regulations (CFR)
  • Part 25: Universal Identifier and Central Locator Contractor Registration
  • Part 170: Reporting Subaward and Executive Compensation Information
  • Part 175: Award Term for Trafficking in Persons
  • Part 180: Office of Management and Budget (OMB) Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement)
  • Part 215: Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations
  • Part 417: Office of the Chief Financial Officer:Department of Agriculture Implementation of OMB Guidance on Nonprocurement Debarment & Suspension
  • Part 421: Requirements for Drug-Free Workplace (Financial Assistance)
  • OMB Circular A-102: Grants and Cooperative Agreements with State and Local Governments
  • Title 41, United States Code (U.S.C.) Section 22: Interest of Member of Congress
  • Duncan Hunter National Defense Authorization Act of Fiscal Year 2009 (Public Law 110-417)
  • Sections 738 and 739 of the Consolidated and Further Continuing Appropriations Act, 2012 (Public Law 112-55)
Cost Principals
  • Title 2 CFR, Subtitle A, Chapter II
    • Part 225: States, Local, and Indian Tribal Governments
    • Part 220: Institutions of Higher Education, Hospitals
    • Part 230:Nonprofit Organizations
USDA Regulations
  • Title 7 CFR
  • Part 15: Nondiscrimination
  • Part 3015: Uniform Federal Assistance Regulations
  • Part 3016: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments
  • Part 3018: New Restrictions on Lobbying
  • Part 3019: Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations
  • Part 3021: Government-wide Requirements for Drug-Free Workplace (Financial Assistance)
  • Part 3052: Audits of State, Local Governments, and Nonprofit Organizations
  • The Freedom of Information Act states that public access to Federal Financial Assistance records shall not be limited, except when such records must be kept confidential and would have been excepted from disclosure pursuant to the “Freedom of Information” regulation (Title 5 U.S.C. Section 552)
Assurance of Civil Rights Compliance
  • Title VI of the Civil Rights Act of 1964 (Title 42 U.S.C. 2000d et seq.), USDA regulations at Title 7 CFR, Part 15: Nondiscrimination, and Department of Justice regulations at Title 28 CFR, Part 42: Nondiscrimination; Equal Employment Opportunity: Policies And Procedures
  • Title IX of the Education Amendments of 1972 (Title 20 U.S.C. 1681 et seq.) and USDA regulations at Title 7 CFR, Part 15a: Education Programs or Activities Receiving or Benefiting from Federal Financial Assistance
  • Section 504 of the Rehabilitation Act of 1973 (Title 29 U.S.C. 1681 et seq.), USDA regulations at Title 7 CFR, Part 15a: Education Programs or Activities Receiving or Benefiting from Federal Financial Assistance, and Department of Justice regulations at Title 28 CFR, Part 41: Implementation of Executive Order 12250, Nondiscrimination on the Basis of Handicap In Federally Assisted Programs
  • The Age Discrimination Act of 1975 (Title 42 U.S.C. 6101 et seq.) states that the grantee assures that it will immediately take any measures necessary to effectuate the requirements in these laws, regulations, and directives. The grantee gives this assurance inconsideration of and for the purpose of obtaining the funds provided under this agreement.
  • The Americans with Disabilities Act of 1990 prohibits discrimination on the basis of disability in employment (Title I), state and local government services (Title II), places of public accommodation, and commercial facilities (Title III). (Title 42 U.S.C. 12101–12213)
  • USDA’s Nondiscrimination Statement, which can be found in Management Bulletin USDA-CNP-08-2013 on the CDE School Nutrition Programs MB Web page at
Contact Information

If you have any questions regarding this MB, please contact Katie Tully, Program Specialist, by phone at 916-445-4309 or by e-mail at You can also send questions to the Equipment Assistance Grants team by e-mail at

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Friday, April 24, 2015

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