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Permanent Single Agreement for SFAs


Nutrition Services Division Management Bulletin
Purpose: Action Required
To: Child Nutrition Program School Sponsors, County and District Superintendents, and Charter School Administrators Number: USDA-CNP-04-2013
Attention: Food Service and Program Directors Date: July 2013
Subject: Permanent Single Agreement for School Food Authorities Participating in a Child Nutrition Program. DEADLINE to Submit: September 1, 2013
Reference: Title 7, Code of Federal Regulations sections 210.9(b), 215.7(d), 220.7(e), 225.6(e), and 226.6(b)(4)(ii)(A); Management Bulletin USDA-CNP-08-2012, September 2012
http://www.fns.usda.gov/school-meals/regulations
http://www.cde.ca.gov/ls/nu/sn/mbusdacnp082012.asp

In September 2012, Management Bulletin (MB) USDA-CNP-08-2012 informed School Food Authorities (SFA) of the implementation of a Permanent Single Agreement for Child Nutrition Programs (Single Agreement). This MB requires SFAs participating in any Child Nutrition Program (CNP) prior to July 1, 2012, to download, sign, and submit their Single Agreement by September 1, 2013.

Federal Requirement

The U.S. Department of Agriculture (USDA) requires state agencies that administer more than one CNP to enter into a Single Agreement with SFAs for the operation of any combination of CNPs. The CNPs include the National School Lunch Program (NSLP), School Breakfast Program (SBP), Afterschool Meal Supplement under the NSLP (AMS), Special Milk Program (SMP), Seamless Summer Feeding Option (SSFO), Child and Adult Care Food Program (CACFP), Summer Food Service Program (SFSP), Food Distribution Program (FDP), and the California State Meal Program (STMP). In addition to the requirements of the Single Agreement, SFAs must comply with all requirements included in other documents submitted as part of each program application process.

Purpose

The Single Agreement simplifies program requirements for SFAs operating more than one CNP so they enter into only one agreement instead of having separate agreements for each CNP. The Single Agreement replaces the current Program Agreement(s) with the California Department of Education (CDE) for each CNP. The Single Agreement complies with the USDA requirement for state agencies to provide each SFA with a Single Agreement when a state agency administers any combination of CNPs.

Implementation

The Single Agreement requirement applies to all SFAs, regardless of the number of programs the SFA operates. The CDE has already completed the implementation of the Single Agreement for new SFAs that have been approved since July 1, 2012, for School Year (SY) 2012–13.

Existing SFAs that have participated in any CNP prior to July 1, 2012, must download, sign, and submit the Single Agreement to the Nutrition Services Division before they submit their first reimbursement claim for SY 2013–14 or by September 1, 2013, for SY 2013–14, whichever comes first. SFAs that have already submitted a Single Agreement do not need to do so again. The Single Agreement is in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS), form number SNP-NSLP-01. Please mail the Single Agreement with an original signature of the CNIPS Sponsor official or authorized representative to:

Single Agreement
School Nutrition Programs Unit
Nutrition Services Division
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA  95814-5901

Contact Information

If you have any questions regarding this MB, please contact staff for the applicable program listed below:

NSLP, SBP, SMP, SSFO, and STMP: Susan Phun, Office Technician, by phone at 916-322-1450 or by e-mail at sphun@cde.ca.gov.

CACFP: Nancy Charpentier, Office Technician, by phone at 916-327-2991 or by e-mail at ncharpentier@cde.ca.gov.

SFSP: Larry Frakes, Office Technician, by phone at 916-322-8323 or by e-mail at lfrakes@cde.ca.gov.

FDP: Autumn Whitcomb, Office Technician, by phone at 916-323-0865 or by e-mail at awhitcomb@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
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