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Available Translations of Program Materials


Nutrition Services Division Management Bulletin

To: Child Nutrition Program Sponsors

Number: USDA-CNP-08-2011

Attention: Food Service Director

Date: October 2011

Subject: Available Translations of Program Materials

Reference: United States Department of Agriculture, Food and Nutrition Service, Policy Memo SP 44-2011; CACFP 25-2011; SFSP 18-2011; California Education Code Section 49557(a)
Supersedes: Nutrition Services Division Management Bulletin 01-115

This Management Bulletin (MB) notifies Child Nutrition Program (CNP) sponsors of the availability of program materials that have been translated into 33 languages by the U.S. Department of Agriculture (USDA), Food and Nutrition Service (FNS). Program materials are available for School Nutrition Program (SNP) and Child and Adult Care Food Program (CACFP) sponsors. Sponsors choosing to use these translated materials must ensure that the forms are modified as described on the second page of this MB.

Free and Reduced Price School Meals Application Package

For SNP sponsors, this package includes the letter to households, the free and reduced price school meals application, the notification of selection for verification of eligibility, and the letter of verification results. The package also includes optional materials for sponsors to share with households regarding sharing information with the State Children's Health Insurance Program (SCHIP), Medicaid, and other programs.

The Free and Reduced Price School Meals Application is available at the USDA School Meals Web page at http://www.fns.usda.gov/school-meals/family-friendly-application-translations.

CACFP Meal Benefit Income Eligibility Form Package

For CACFP sponsors, this package includes letters to households for child care and adult day care centers and for day care homes, meal benefit income eligibility forms and instructions for child and adult care, and the notification of selection for verification of eligibility and verification results. The package also includes optional materials for sponsors to share with households regarding sharing information with SCHIP, Medicaid, and other programs.

Summer Food Service Program (SFSP) sponsors may use the CACFP Meal Benefit Income Eligibility Form translations to determine individual income eligibility in the SFSP.

The CACFP Meal Benefit Income Eligibility Form translation is available at the USDA Child and Adult Care Food Program Meal Benefit Forms Web page at http://www.fns.usda.gov/documents-available-other-languages.

Available Translations

The following translations are now available on the FNS Child Nutrition Programs Web site: Arabic, Armenian, Cambodian, Simplified Chinese, Traditional Chinese, Croatian, Farsi, French, Greek, Gujarati, Haitian-Creole, Hindi, Hmong, Japanese, Korean, Kurdish, Laotian, Mien, Polish, Portuguese, Punjabi, Russian, Samoan, Serbian, Somali, Spanish, Sudanese, Tagalog, Thai, Tigrinya, Urdu, Ukrainian, and Vietnamese.

Translated Forms Must Be Amended

Please note that the forms developed and translated by the FNS are prototypes used by all states and are not translations of the specific forms developed by the Nutrition Services Division (NSD) for use by California sponsors.

When using the FNS translations, California sponsors must amend the translated forms as follows:

  • Sponsors must change any reference to Supplemental Nutrition Assistance Program (SNAP) to CalFresh.
  • Sponsors must change any reference to Temporary Assistance for Needy Families (TANF) to California Work Opportunity and Responsibility to Kids (CalWORKS).
  • Sponsors must include the following language, required by California Education Code Section 49557(a): Applications for free and reduced-price meals may be submitted at any time during a school day. Children participating in the National School Lunch Program will not be overtly identified by the use of special tokens, special tickets, special serving lines, separate entrances, separate dining areas, or by any other means.
CACFP and SFSP Contact Information

If you have any questions regarding this MB, please contact the program specialist assigned to your agency in the Child Nutrition and Information Payment System (CNIPS). You will find a list of contact information for specialists in the Download Forms section of the CNIPS. You may also contact the Help Desk by phone at 800-952-5609, option 06.

NSLP and SBP Contact Information

You may contact your SNP specialist by phone at 916-445-0850 or 800-952-5609, option 02.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Thursday, October 23, 2014

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