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2013-14 Sponsor Verification Report

Nutrition Services Division Management Bulletin
Purpose: Action Required
To: National School Lunch Program Sponsors, School Breakfast Program Sponsors Number: USDA-SNP-28-2013
Attention: Food Service Director, Business Official Date: December 2013
Subject: Annual Sponsor Verification Report for 2013–14 is Now Available
Reference: Title 7, Code of Federal Regulations, Section 245.6a(c), Verification Reporting and Recordkeeping Requirements; Policy Memo SP 38-2013 (April 29, 2013) Release of the new School Food Authority Verification Collection Report (Form FNS-742)

This Management Bulletin (MB) provides School Food Authorities (SFA) (Local Educational Agencies participating in school meal programs) with information on annual Verification Reporting requirements.  Please read this MB even if the U.S. Department of Agriculture (USDA) has never required your district/agency to complete the Verification Report in the past.

By February 10, 2014, National School Lunch Program (NSLP) and School Breakfast Program (SBP) sponsors/SFAs must submit their annual Verification Report to the California Department of Education (CDE) Nutrition Services Division via the Child Nutrition Information and Payment System (CNIPS). The report requires NSLP and SBP participating districts/agencies to report the verification results of their annual free and reduced-price (F/RP) application process to the CDE. The CDE reports consolidated verification results for all SFAs on the NSLP and/or SBP to the USDA by March 14, 2013.

Revision Highlights

Effective School Year (SY) 2013–14, the USDA has made several changes to the Verification Report. The following list highlights the revisions made to the report:

How to Access the Verification Report

SFAs are now able to access the Verification Report via the CNIPS. The steps to access the report are detailed below:

If the message Saved with Errors is displayed:

Verification Report Instructions

The USDA has provided detailed instructions for completing the revised Verification Report. The instructions are in SFA Verification Collection Report (Form FNS-742), the attachment to USDA Policy Memo SP 38-2013, which can be downloaded from the USDA School Meals Policy Memos Web page at Please read all of the instructions before completing the Verification Report.

For more information about verification of eligibility in the NSLP, refer to the CDE School Nutrition Program (SNP) Verification Materials Web page at

Verification Reporting Dates

The required dates for SFAs to determine the number of applications on file for verification and to report the number of F/RP eligibles to the CDE are different.  SFAs must select their verification samples based on the number of applications on file as of October 1 and report that count, while the count of F/RP eligibles will be reported as of the last operating day in October.

Please remember, sponsors must complete and submit their verification report to the CDE through their CNIPS account by February 10, 2014.

Questions and Contact Information

If you have any questions regarding this MB, please contact your SNP County Specialist. The SNP County Specialist list is available in the CNIPS Download Forms section, titled as “Caseload SNP.” You may also contact an SNP Office Technician by phone at 916-322-1450, 916-322-3005, or 800-952-5609.

Questions:   Nutrition Services Division | 800-952-5609
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