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Executive Summary, Report to State Legislature

Executive summary, report to state legislature for 2009-10.

Executive Summary

In 2005, the California Department of Education (CDE) Clearinghouse for Multilingual Documents (CMD) was established as an online resource to help schools locate and access translations of parental notifications. The creation of the CMD was prompted by the translation expectations incumbent upon schools. In many cases, schools and district offices provide parental notifications both in English and in translation. Such notifications pertain to a wide variety of state and federal programs, ranging from health forms and illness prevention, attendance and truancy, enrollment, accountability, statewide testing, and nutrition programs to surveys and permission forms. District offices or schools had to translate notifications on their own, entailing a considerable degree of expense, work load, time, and duplication of effort.

The CMD now makes it possible for schools to reduce costs and minimize duplication of effort through the use of translations voluntarily contributed to the CMD by districts, and translations of state-level templates translated and contributed by the CMD as part of a translation project. Since 2005, provisional language in subsequent budget acts appropriated federal Title III funds to the CDE to initiate and maintain a translation project to increase the number, range, and quality of translated parental notifications available to schools through the CMD. The project focuses on notification templates which, for the most part, are modifications of district-provided samples, state documents based upon district-level input and suggestions, or documents resulting from collaborative efforts by districts and the CDE. The CMD translations are available to schools, free of charge, through the CMD and on the CDE Web site. Schools may download a document, paste it on local letterhead, and modify the content to suit local needs. The use of state-level templates helps foster a more consistent dissemination of information to parents throughout California.

Item Number 6110-001-0890, Provision 26, of the 2009 Budget Act, allocated a total of $385,000 in federal funds for new translations and updates or revisions to translations completed in prior years. The provision also requires the CDE to submit, on or before September 1, 2010, a report detailing the expenditures of the funds. In general, the submitted report explains that $329,395 was expended of the total allocation. Moreover, the report includes a detailed explanation of expenditures, payment rates, and documents translated by the CMD during the 2009–10 fiscal year. Because of the federal funding provided by the Legislature for the CMD translation project, the CMD database has expanded from 5,000 listings to more than 6,000 listings. Available documents reflect as many as 29 different languages.

This report is available on the CDE Document Translation References Web page.

A hard copy of this report may be obtained by contacting Rod Atkinson, Education Programs Consultant, Clearinghouse for Multilingual Documents, by phone at 916-445-6109 or by e-mail at

If you have any questions regarding this report, please contact Thomas Adams, Director, Curriculum Frameworks, and Instructional Resources Division, by phone at 916-319-0881 or by e-mail at

Questions:   Clearinghouse for Multilingual Documents | | 916-445-6109
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