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CMIS Annual Monitoring Notification

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

August 5, 2013

Dear Select District Superintendents:


This letter serves as official notification of the local educational agency’s (LEA’s) requirements under Title II, of the Elementary and Secondary Education Act (ESEA) of 2001.

Section §2141(a) of the ESEA, mandates that “each LEA that has not met annual measurable objectives for highly qualified teachers for two consecutive years has an improvement plan in place.” It also requires that plans include an assurance that “poor and minority students are not taught at higher rates than other students by inexperienced, unqualified- or out-of-field teachers.” §1112(c)(1)(L).

Your LEA did not report 100 percent highly qualified teacher requirements for two consecutive years and was therefore placed into the Compliance, Monitoring, Intervention, and Sanctions Program. In order to demonstrate progress towards meeting these requirements, your LEA created an Equitable Distribution Plan (EDP) that was submitted to the California Department of Education (CDE).                                                           

Implementation of your approved EDP will be monitored through the submission of data to the CDE via the online Equitable Distribution Monitoring System (EDMS).

The online reporting system will only accept data from October 1, 2013 to November 15, 2013. Please compile your teacher data in advance of entering the site to expedite the process. The enclosed spread sheet will offer detailed information of specific data that is needed to complete the data submission. To adhere to federal regulations, the data entered on this site will be used to create a report on equitable distribution and will be made available to the public.

On Tuesday, October 1, 2013, you will receive an e-mail from the Title II Leadership Office containing information specific to your LEA, including the following:

  • An EDMS password
  • An LEA password
  • Detailed instructions for completing the entry of teacher and administrator retention and recruitment data
  • EDMS Upload Template

Technical assistance in completing the report is available from the Title II Leadership Office upon request. Please contact Kelly Heffington by phone at 916-324-5689 or by e-mail at should you need further assistance.

Your LEA will be notified in February 2014, of your status in meeting the equitable distribution requirements.



Phil Lafontaine, Director
Professional Learning Support Division


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