CMIS Annual Monitoring Notification

September 20, 2012

Dear Select District Superintendents:

NOTIFICATION TO LOCAL EDUCATIONAL AGENCIES OF
COMPLIANCE, MONITORING, INTERVENTION, AND SANCTIONS PROGRAM
ANNUAL MONITORING

This letter serves as official notification of the local educational agency’s (LEA’s) requirements under Title II, of the Elementary and Secondary Education Act (ESEA) of 2001.

Section §2141(a) of the ESEA, mandates that “each LEA that has not met annual measurable objectives for highly qualified teachers for two consecutive years has an improvement plan in place.” It also requires that plans include an assurance that “poor and minority students are not taught at higher rates than other students by inexperienced, unqualified, or out-of-field teachers.” §1112(c)(1)(L).

Your LEA did not meet 100 percent highly qualified teacher (HQT) requirements for two consecutive years and entered into the Compliance, Monitoring, Intervention, and Sanctions (CMIS) program. In order to demonstrate progress towards meeting these requirements, your LEA created an Equitable Distribution Plan (EDP) that was submitted to the California Department of Education (CDE).

Title II staff will verify your HQT status using data submitted to the CDE in the 2011–12 school year. The equitable distribution of highly qualified and effective teachers within your district will be monitored through the submission of data to the CDE via the online Equitable Distribution Monitoring System (EDMS).

The online reporting system will only accept data from October 1, 2012, to November 16, 2012. Please compile your teacher data in advance of entering the site to expedite the process. The enclosed spread sheet will offer detailed information of specific data that is needed to complete the data submission. To adhere to federal regulations, the data entered on this site will be used to create a report on equitable distribution and will be made available to the public.

On Monday, October 1, 2012, you will receive an e-mail from the Title II Leadership Office containing information specific to your LEA, including the following:

• An EDMS password
• An LEA password
• Detailed instructions for completing the entry of teacher and administrator retention and recruitment data
• EDMS Upload Template

Technical assistance in completing the report is available from the Title II Leadership Office upon request. Please contact Kelly Heffington by phone at 916-324-5689 or by e-mail at kheffington@cde.ca.gov should you need further assistance.

Your LEA will be notified in February 2013, of your status in meeting the equitable distribution requirements.

Sincerely,

/s/

Phil Lafontaine, Director
Professional Learning Support Division

PL:kh
Enclosures