Dear American Recovery and Reinvestment Act Subrecipients:
Thank you for your assistance in providing information for the December 2010 quarterly reporting required by the American Recovery and Reinvestment Act (ARRA) of 2009 and for updating your data as necessary during the correction period to ensure that the data being reported is accurate. The California Department of Education (CDE) had a 98 percent response rate and appreciates your effort in making the ARRA data collection and reporting process a success.
This letter provides information on: (1) March 2011 Quarterly Reporting under ARRA Section 1512; (2) Availability of ARRA Funds; and (3) Instructions for Reporting.
The deadline for the ARRA Section 1512 March 2011 Quarterly Report is Friday, March 25, 2011. I advise ARRA subrecipients to familiarize themselves with recent updates to the reporting requirements by reviewing information contained in this letter and the CDE Web pages referenced.
I would like to remind subrecipients that the end of the grant period for ARRA funds is quickly approaching. In order for the state to comply with federal timelines for grant close-out, subrecipients must fully expend ARRA funds by September 30, 2011. Subrecipients with unexpended balances are encouraged to spend the ARRA funds as soon as possible.
As a reminder, in general, the State Fiscal Stabilization Funds may be used for any activity authorized under: (1) The Elementary and Secondary Education Act of 1965, including Impact Aid; (2) The Individuals with Disabilities Education Act; (3) The Adult Education and Family Literacy Act; or (4) The Carl D. Perkins Career and Technical Education Act of 2006.
Title I, Part A ARRA funds must be used consistent with all statutory and regulatory requirements applicable to Title I, Part A, including civil rights laws and the cost principles in the federal Office of Management and Budget (OMB) Circular A-87. Additional information on the allowable uses of the ARRA Title I funds is available in the U.S. Department of Education Web document at http://www2.ed.gov/policy/gen/leg/recovery/guidance/titlei-reform.pdf .
The CDE will continue to use the data collection system on the CDE ARRA Reporting and Data Collection System Web page at http://www.cde.ca.gov/ar/rr/rptingdatcol.asp to collect information for each grant from subrecipients to comply with the ARRA Section 1512 reporting requirements. This reporting cycle covers the period from the effective date of each grant through March 31, 2010. The data system will open on Monday, March 14, 2011, for data submission. Data must be submitted no later than Friday, March 25, 2011.
Please continue to use the passwords issued to you for the prior reporting periods. If your password has been misplaced, please contact the CDE immediately by e-mail at firstname.lastname@example.org to request that your password be resent.
Note that local educational agencies (LEAs) that receive ARRA Child Care and Development Block Grant (CCDBG) funds should use their ARRA LEA passwords. Non-LEA child development agencies receiving ARRA CCDBG funds should use their Child Development Management Information System (CDMIS) username and passwords.
Subrecipient level information is available to the public on the CDE ARRA Funding, Reporting and Compliance Web page at http://www.cde.ca.gov/ar/rr/. In addition, statewide aggregate level information can be accessed on the California Recovery Web site at http://www.recovery.ca.gov/ and on the U.S. Government Recovery Web site at http://www.recovery.gov/Pages/home.aspx .
If you have any questions regarding Section 1512 quarterly reporting, please contact Linda M. Lewis, Education Fiscal Services Consultant, Fiscal Policy Division, by phone at 916-319-0658. You can also send your questions to the Fiscal Policy Division by e-mail at email@example.com. In addition, you may sign up for the CDE ARRA listserv by sending a blank e-mail to firstname.lastname@example.org.