Skip to main content
California Department of Education Logo

Provision 2 and 3 Schools Letter from SSPI

California Department of Education
Official Letter
California Department of Education
Official Letter
September 27, 2013

Dear County and District Superintendents and Independently Reporting Charter School Administrators:


This letter is directed to county and district superintendents and independently reporting charter school administrators with one or more schools with a National School Lunch Program (NSLP) Provision 2 or 3 status. Specifically, I am responding to concerns expressed by local educational agencies (LEAs) regarding a change in the data collection process for students in Provision 2 and 3 schools. I want to assure you that I understand the additional burden this guidance has placed on your staff and let you know the steps I am taking to ease this important transition.

LEAs submit data to the California Longitudinal Pupil Achievement Data System (CALPADS) that identifies disadvantaged student populations, including English learners and students eligible for free or reduced-price meals (FRPM). This information is based on a count of the students enrolled on Census Day (October 2, 2013) during the Fall 1 data collection, which is open between October 2 and December 13, 2013. Following this initial collection deadline, the CALPADS Fall 1 amendment window opens December 14, 2013, and closes on February 7, 2014. The guidance at issue (available on the California Department of Education [CDE] CALPADS Update Flash #75 Web page at directs Provision 2 and 3 schools to collect information to determine whether individual students meet FRPM income eligibility requirements. Beginning in this year, these data will be used in Local Control Funding Formula calculations.

In response to your concerns, the CDE will allow LEAs that have one or more schools with a NSLP Provision 2 or 3 status to extend the CALPADS Fall 1 amendment window, up to March 21, 2014. Additionally, the CDE will continue to work with the Administration and the California State Legislature on possible legislative measures in 2014 to prevent this data collection transition in 2013–14 from affecting funding calculations in subsequent years.

For further information regarding this matter, please contact Cindy Kazanis, Director, Educational Data Management Division, by phone at 916-319-0634 or by e-mail at


Tom Torlakson


Last Reviewed: Tuesday, August 11, 2015

Recently Posted in Editorials & Letters

  • LeadLearn2016 Professional Learning Conference (added 22-Jul-2016)
    Letter to County and District Superintendents, Charter School Administrators, and Principals regarding the LeadLearn2016 Professional Learning Conference.
  • History–Social Science Request for Reviewers (added 20-Jul-2016)
    Letter regarding the recruitment of individuals to participate in the evaluation of kindergarten through grade eight (K–8) instructional materials for the 2017 History–Social Science Adoption.
  • 2017 California History–Social Science (added 20-Jul-2016)
    Instructional Materials Adoption (Kindergarten through Grade Eight)
  • History–Social Science Recruitment (PDF) (added 20-Jul-2016)
    Recruitment flyer from The California Department of Education and State Board of Education. They are seeking reviewers to participate in the 2017 History–Social Science Instructional Materials Adoption.
  • Summer Meals Critical for California Children (added 18-Jul-2016)
    Letter to District and County Superintendents, Charter School Administrators, and School Principals regarding Summer Meals critical for California children.

  • Summer Meal Programs (added 18-Jul-2016)
    Letter from U.S. Secretary of Agriculture Thomas J. Vilsack and U.S. Secretary of Education John B. King, Jr. regarding U.S. Department of Agriculture’s Summer Meal Programs.
  • Staff Evaluation Reporting System Survey (added 18-Jul-2016)
    Letter to County and District Superintendents and Direct-Funded Charter School Administrators regarding the Staff Evaluation Reporting System Survey.
  • Professional Learning Modules for Instructors (added 13-Jul-2016)
    California Preschool Instructional Network region contacts for the Professional Learning Modules for Transitional Kindergarten Teachers and Administrators in California’s public schools.
  • Transitional Kindergarten Attachment (PDF) (added 13-Jul-2016)
    Professional learning modules for transitional kindergarten teachers and administrators in California’s public schools. List of Region contacts.
  • Career Technical Education Incentive Grant (added 29-Jun-2016)
    Letter to County and District Superintendents and Charter School Administrators regarding Career Technical Education Incentive Grant Request for New Applications.