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UCP Checklist TEXT for 2013 - 2014

The Uniform Complaint Procedures (UCP) Checklist is used by CDE in a FPM review to determine if LEAs have all required statements in their six different UCP policies/procedures, notices and forms according to the California Code of Regulations, Title

Uniform Complaint Procedures (UCP) Checklist Text 2013 - 2014

The UCP Checklist is a comprehensive list of required statements to be included in the six different UCP policies, procedures, notices and forms according to the California Code of Regulations, 5 CCR, Sections 4600 through 4687.

UCP 1 – Policy and Administrative Regulations

Local educational agency (LEA) policies and administrative regulations were adopted and include the following:

UCP 2 – UCP Annual Notice

Annual written notice of the complaint procedures is provided to all six groups: Employees, Students, Parents and/or Guardians, Advisory Committees, Private School Officials and Other Interested Parties (e.g. Adult Education). The UCP Annual notice shall be in English, and when necessary, in the primary language, pursuant to section 48985 of the Education Code. The annual notice includes the following [EC § 231.5, 5 CCR §§ 4621−4631]:

UCP 3 - Implementation

UCP 3 applies to the filing, investigation and resolution of complaints regarding alleged violation of federal or state law or regulations governing educational programs, including allegations of unlawful discrimination, harassment, intimidation and bullying according to 5 CCR §§ 4600 – 4671. UCP 3 does not cover Williams Complaints according to 5 CCR §§ 4680-4687 regarding instructional materials, emergency or urgent facilities conditions that pose a threat to the health or safety of pupils or staff, and teacher vacancies or misassignments.

For both on-site and desk reviews:

Evidence of proper implementation of the investigation process:

A random selection of UCP complaint files will be reviewed either by the Team Lead during an on-site review or by a Consultant in the Categorical Complaints Management office at the Department of Education during a desk review:

A random selection of LEA Decisions shall contain the following:

UCP 4 – Williams Complaints Policies and Procedures

An LEA is required to use its Uniform Complaint Procedures (UCP) process to help identify and resolve any deficiencies related to instructional materials, teacher vacancy or misassignment, and the condition of a facility that is not maintained in a clean and safe manner and in good repair, and emergency or urgent facilities conditions that pose a threat to the health and safety of the pupils or staff as defined in paragraph (1) of subsection (c) of E.C § 17592.72 and any other emergency conditions the school district determines appropriate and the requirements established pursuant to subdivision (a) of EC § 35292.5. The UCP will apply to all schools in all deciles. An LEA is required to establish local policies and procedures, post notices, and implement this legislation on or before January 1, 2005, that include the following: [EC § 35186, T 5CCR § 4684]

LEA policies and procedures include the following statements:

LEA policies and procedures include the following statements on how to file an appeal regarding facilities complaints to the State Superintendent: [T5CCR 4687]

UCP 5 – Williams Complaints Classroom Notice

A notice shall be posted in each classroom in each school in the school district, and include the following statements: [EC § 35186(f),  5 CCR § 4684]

Note for district staff: This requirement shall only be included in notices posted in classrooms in schools with grades 10 to 12 within school districts who receive intensive instruction funds, subject to SBX3 4 (Ch. 12, Third Extraordinary Session, Statutes of 2009), ABX4 2 (Ch. 2, Fourth Extraordinary Session, Statutes of 2009), Education Code Section 42605, and/or existing contract or bargaining agreements that the district may have in place.

Each Williams Complaints Classroom notice must be exactly the same as in each classroom and must be exactly the same as the sample that is posted on CAIS.

UCP 6 – Williams Complaints Form

The LEA UCP form for complaints concerning deficiencies related to instructional materials, teacher vacancy or misassignments, and conditions of facilities that are not maintained in a clean or safe manner or in good repair, include the following sections:

The LEA UCP form for complaints concerning deficiencies related to instructional materials include sections identifying the following allegations:

The LEA UCP form for complaints concerning deficiencies related teacher vacancy or misassignments include the following sections to identify the following allegations:

The LEA UCP form for complaints concerning deficiencies related to conditions of facilities that are not maintained in a clean or safe manner or in good repair include the following sections to identify the following allegations:

At schools with grades 10 to 12, at districts who receive intensive instruction funds, the LEA Williams Complaints form for complaints concerning deficiencies related to intensive instruction and services provided to pupils who have not passed one or both parts of the high school exit examination after the completion of grade 12 subject to SBX3 4 (Ch. 12, Third Extraordinary Session, Statutes of 2009), ABX4 2 (Ch. 2, Fourth Extraordinary Session, Statutes of 2009), Education Code Section 42605, and/or existing contract or bargaining agreements that the district may have in place include the following sections to identify the following allegations:

 

Questions:   Categorical Programs Complaints Management Office | 916-319-0929
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