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AAV UCP Checklist for 2014-2015

The Uniform Complaint Procedures (UCP) Checklist is used by CDE in a FPM review to determine if LEAs have all required statements in their six different UCP policies/procedures, notices and forms according to Title 5, California Code of Regulations.

The UCP Checklist is a comprehensive list of required statements to be included in the six different UCP policies, procedures, notices and forms according to the California Code of Regulations, T 5 CCR, Sections 4600 through 4687.

UCP 1 – Policy and Administrative Regulations

Local educational agency (LEA) policies and administrative regulations were adopted and include the following:

UCP 2 – UCP Annual Notice
Annual written notice of the complaint procedures is provided to Employees, Students, Parents/Guardians, Advisory Committees, Private School officials and other interested parties. This notice shall be in English, and when necessary, in the primary language, pursuant to section 48985 of the Education Code. The annual notice includes the following: (EC §§ 234.1; 5, 49010-49013; CCR §§ 4621−4631)
UCP 3 - Implementation
UCP 3 applies to the filing, investigation and resolution of complaints regarding alleged violation of federal or state law or regulations governing educational programs, including allegations of unlawful discrimination, harassment, intimidation and bullying according to 5 CCR §§ 4600 – 4671. UCP 3 does not cover Williams Complaints according to 5 CCR §§ 4680-4687 regarding instructional materials, emergency or urgent facilities conditions that pose a threat to the health or safety of pupils or staff, and teacher vacancies or misassignments.

For both on-site and desk reviews

Evidence of proper implementation of the investigation process: A random selection of UCP complaint files will be reviewed either by the Regional Team Leader during an onsite review or by a consultant in the CDE Categorical Programs Complaints Management Office during an online review.

A random selection of LEA Decisions shall contain the following:

UCP 4 – Williams Complaints Policies and Procedures
An LEA is required to use its Uniform Complaint Procedures (UCP) process to help identify and resolve any deficiencies related to instructional materials, teacher vacancy or misassignment, and the condition of a facility that is not maintained in a clean and safe manner and in good repair, and emergency or urgent facilities conditions that pose a threat to the health and safety of the pupils or staff as defined in paragraph (1) of subsection (c) of E.C § 17592.72 and any other emergency conditions the school district determines appropriate and the requirements established pursuant to subdivision (a) of EC § 35292.5. The UCP will apply to all schools in all deciles. An LEA is required to establish local policies and procedures, post notices, and implement this legislation on or before January 1, 2005, that include the following: [EC § 35186, T 5CCR § 4684]

LEA policies and procedures include the following statements:

UCP 5 – Williams Complaints Classroom Notice
A notice shall be posted in each classroom in each school in the school district, and include the following statements: [EC § 35186(f), 5 CCR § 4684
UCP 6 – Williams Complaints Form
The LEA UCP form for complaints concerning deficiencies related to instructional materials, teacher vacancy or misassignments, and conditions of facilities that are not maintained in a clean or safe manner or in good repair, include the following sections:
Questions:   Categorical Programs Complaints Management Office | 916-319-0929
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