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State Board Web Pages and Documents


This page is part of the California Department of Education (CDE) Web Design Standards, which only applies to specific CDE Web sites. Visit the CDE Web Standards to determine if these standards apply to a specific Web product (Web site, Web page, Web document, or Web application) that has been developed by or for the CDE.

Most Web pages (not including Web applications) on all CDE Web sites are created using Adobe's Contribute software templates. WebNETS, which is a custom software application that was created by CDE staff, is also necessary in order to create and process most Web pages on the CDE's public Internet site. Portions of these standards, where noted, apply only to CDE users of Contribute or WebNETS software; or to Web application developers.

Return to Design Standards

Information for posting Web pages and documents to the California State Board of Education's (SBE) Web site (CDE Intranet).

Standards

For filenames
  • Use only lowercase and limit length of name to no longer than 18 characters.
  • Do not begin file names with numbers and do not use an underscore, comma, or other symbol in a file name. Avoid dashes whenever possible.
  • Do not use a space in a file name.
For title
  • The title may not exceed 50 characters, which does not include the space after the program name, CDE identifier, and parentheses.
  • Must be different or unique from other Web pages and documents of the same file type, within the same sub-topic on the Internet Web site.
  • Must use title case (uppercase/lowercase).

Meeting Agenda Items and SBE Agenda Materials

Meeting Agendas (CDE Intranet) are created and presented to the SBE for consideration by Branches or Divisions within the Department. SBE Agenda Materials are documents created by the SBE in preparation for the meetings.

Sample Agenda Items and Addendums

Items

Filename Format
  • sep06item28.doc (item)
  • sep06item28a1.xls (item attachments)
Metadata Title Format
  • September 2006 Agenda Item 28 - Meeting Agendas (CA State Board of Education)
  • September 2006 Agenda Item 28 Attachment 1 - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "item28" or "item28attl".
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 28
  • Item 28 Attachment 1

Waiver Requests Consent Items

Filename Format
  • sep06wc28.doc
  • sep06wc28a1.doc (waiver attachments)
Metadata Title Format
  • September 2006 Waiver Item WC28 - Meeting Agendas (CA State Board of Education)
  • September 2006 Waiver Item WC28 Attachment 1 - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "itemwc28" or "itemwc28att1".
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 28 W-C
  • Item 28 W-C Attachment 1

Waiver Request Non-consent (action) Items

Filename Format
  • sep06w28.doc
  • sep06w28a1.doc (waiver attachments)
Metadata Title Format
  • September 2006 Waiver Item W28 - Meeting Agendas (CA State Board of Education)
  • September 2006 Waiver Item W28 Attachment 1 - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "itemw28" or "itemw28att1".
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 28-W
  • Item 28-W Attachment 1

Item Addendums (blues)

Filename Format
  • bluesep06item28.doc
  • bluesep06item28a1.doc (item addendum attachments)
  • bluesep06w5.doc (waiver request non-consent items)
  • bluesep06wc5.doc (waiver request consent items)
Metadata Title Format
  • September 2006 Item 28 Addendum - Meeting Agendas (CA State Board of Education)
  • September 2006 Item 28 Addendum Attachment 1 - Meeting Agendas (CA State Board of Education)
  • September 2006 Waiver Item W5 Addendum - Meeting Agendas (CA State Board of Education)
  • September 2006 Waiver Item WC5 Addendum - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "itemadd28", "itemadd28att1", "itemaddw28", or "itemaddw28att1".
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 28 Addendum
  • Item 28 Addendum Attachment 1
  • Item 5-W Addendum
  • Item 5 W-C Addendum

Item Previous Versions

Filename Format
  • may07item18old.doc
Metadata Title Format
  • May 2007 Item 18 Previous Version - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "item18old."
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 18 Previous Version

SBE Agenda Materials

Item SBE or non-SBE Commentary

Filename Format
  • may07item18sbecomm.doc
  • may07item18othercomm.doc
Metadata Title Format
  • May 2007 Item 18 Staff Commentary - Meeting Agendas (CA State Board of Education)
  • May 2007 Item 18 Other Commentary - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "item18sbecomm"; "item18othercomm."
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 18 Staff Commentary
  • Item 18 Other Commentary

SBE Agenda Preparatory Materials

Filename Format
  • may07item15sbeprep1.doc
  • may07item15sbeprep2.doc
  • may07item15sbeprep3.doc
Metadata Title Format
  • May 2007 Item 15 SBE Preparatory Material 1 - Meeting Agendas (CA State Board of Education)
  • May 2007 Item 15 SBE Preparatory Material 2 - Meeting Agendas (CA State Board of Education)
  • May 2007 Item 15 SBE Preparatory Material 3 - Meeting Agendas (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "item15prepmaterials"; "item15prematerials."
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Item 15 SBE Preparatory Materials 1
  • Item 15 SBE Preparatory Materials 2
  • Item 15 SBE Preparatory Materials 3

Meeting Minutes and Preliminary Reports of Action

Filename Format
  • draftfinalminutes0508.doc (draft minutes)
  • finalminutes0508.doc (final minutes)
  • pra0608.doc (preliminary reports of action)
Metadata Title Format
  • Draft Final Minutes May 7-8, 2008 - SBE Minutes (CA State Board of Education)
  • Final Minutes May 7-8, 2008 - SBE Minutes (CA State Board of Education)
  • Preliminary Report of Actions July 9-10, 2008 - SBE Minutes (CA State Board of Education)
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "minute0708s" or "actiona0708".
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Draft Final Minutes May 7-8, 2008
  • Final Minutes May 7-8, 2008
  • Preliminary Report fo Actions

Information Memoranda

Periodically, the State Board Members may receive information memoranda from State Board staff and the California Department of Education. The information memoranda (CDE Intranet) may include background information, updates on issues of interest to the State Board Members, and reports on a variety of educational topics.

Filename Format
  • infofeb08item1.doc
Metadata Title Format
  • February 2008 LSPD Item 01 - Information Memoranda (CA State Board of Education)

    Note: The "LSPD" is the division acronym.
Metadata Subject
  • Created from the document title, always ends with a period. No maximum number of characters.
Metadata Author
  • California State Board of Education, or the actual author by name or organization, or left blank.
Metadata Company
  • Should be empty or blank.
Metadata Keywords
  • A single unique keyword following this format is required: "memoitem10708".
  • Other keywords are optional, but if used, they should be words that do not occur elsewhere in the title, subject, or in the content.
Agenda Link Text
  • Created from the subject line of the Word document.

Other Checkpoints*

  • Track changes in Word documents must always be turned off.
  • Create Web page transcripts of multimedia files (audio or video). See the Accessibility Standards.
  • Create Web page versions of PowerPoint files.
  • Alternative text must be added to all images.
    • For example, alternative text for the CDE seal should be something like: The official California Department of Education seal.
  • Must include a creation, revision, or posting date on the document.
  • Must have a Title at the top of the page.
  • Must indicate the source of the document (e.g., SBE, CDE, LAUSD, etc.)
  • Scanned PDF documents (image only) are never allowed unless there is a text-based alternative (Word, etc.)
  • All PDF documents are optimized for fast Web viewing.
  • All PDF documents are tagged for accessibility.

* All Web documents must follow the CDE Web standards including Accessibility and Design Standards. The list above is not inclusive of all Web standards.

Questions:   Web Services Office | tsdweb@cde.ca.gov
Last Reviewed: Monday, June 1, 2015
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