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June 2013 Web Standards Change Log

Log for all Web standards changes that were implemented in June 2013.

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Web Design Standards Changes

Section
(Heading)
Old Standard New Standard
Titles

Follow other specific standards if the Web page or document is funding related or part of the Clearinghouse for Multilingual Documents (CMD):

  • If funding-related, follow the Funding Standards.
  • If part of the CMD, follow the Parental Notification Documents section of these Design Standards.

Follow other specific standards if the Web page or document is funding related and posted in an "r" folder or part of the Clearinghouse for Multilingual Documents (CMD):

  • If funding-related and posted in an "r" folder, follow the Funding Standards.
    Note: Even if the Web page or document is a Funding “supporting page”, only use the Funding Standard if the page is posted in an “r” folder.
  • If part of the CMD, follow the Parental Notification Documents section of these Design Standards.
Layout and Formatting
(Find in Page)
N/A
Find in Page

This is a feature for Contribute Users only for the main CDE Web site. The Find in Page feature may only be used for pages that are dense with content where providing an easy to use equivalent for the browser's Ctrl+F feature is desired. The feature is placed as a block using the appropriate Share Asset in Contribute and must be placed near the top of the Web page.

Layout and Formatting
(Tabs)

N/A
Tabs

Must be implemented using the color pattern for the appropriate area of the main CDE Web site or using the correct standard colors for Web applications. Tab sections are not allowed on the main Intranet site, though they may be used in Intranet Web applications. The tab section must incorporate a one-pixel border using the appropriate color. See the Color Section of the Web Design Standards to determine appropriate color use. Tabs must be presented in a single row above the tab section. Tab labels must be at least three characters in length.

Note on Tabs for Contribute Users

Any page that will contain tab sections must benefit from their use. Tab sections are created by staff in the Web Services Office, but can then be edited by Contribute Users. Tab sections are considered to be part of site navigation and are therefore a layout format that is part of the Core Information Structure (CIS). See the approval process for CIS elements (CDE Intranet) for more information on approval of tab sections.

Color
(Alerts)
The default text color (usually black) may be changed to red to highlight an "alert". An alert is an important single word, short sentence, or fragment that communicates important information to the user. Red text highlighting alerts should be used sparingly. Whole paragraphs may not have the color red applied. The following examples demonstrate the appropriate use of red text:

The default text color (usually black) may be changed to red to indicate an "alert". An alert is an important single word, short sentence, or fragment that communicates important information to the user. Red text indicating alerts should be used sparingly. Whole paragraphs may not have the color red applied. The following examples demonstrate the appropriate use of red text:

Link Notations
(Date Information)

One and only one of the above modifying terms must be used if date information is to be included as part of a link notation. The modifying term and only the modifying term may be changed to the color red, to bold, or to both the color red and bold. For example:

The modifying term "New" may only be used for 60 days. If the 60-day limitation presents problems, consider adding content that explains the recentness of the link in the link description instead of using "New" as a modifying term in the link notation. Contribute users must set the WebNETS review date for any Web page or Web document that includes "New" to be no more than 60 days from the action date. The following is an example of an alternative for new:

July 2012 Elementary Education (Posted 05-Jul-2012)

* Note, this change, to fix broken links, made on December 14, 2012

One and only one of the above modifying terms must be used if date information is to be included as part of a link notation. The modifying term and only the modifying term may be changed to the color red, to bold, or to both the color red and bold. For example:

The modifying term "New" may only be used for 60 days. If the 60-day limitation presents problems, consider adding content that explains the recentness of the link in the link description instead of using "New" as a modifying term in the link notation. Contribute users must set the WebNETS review date for any Web page or Web document that includes "New" to be no more than 60 days from the action date. The following is an example of an alternative for new:

July 2012 Update to Elementary Makes the Grade! (Posted 05-Jul-2012)

Images Use of the CDE logo must be approved by CDE Press. Use of the Official California Department of Education Seal must be approved by CDE Press.

Images(Favicon)

The only favicon that can be used for CDE Web sites is the red schoolhouse favicon. The only favicon that can be used for publicly available CDE Web sites is the black graduation cap favicon.
Images
(Usage of Proprietary Graphics)
Usage of the CDE Logo or Other Proprietary Graphics

Occasionally, outside users of the CDE Web site request permission to use the CDE logo or other proprietary images on their Web sites. To reduce the risk that the CDE logo be used inappropriately, do not provide the CDE logo or other CDE proprietary images to outside Web sites.

Use of Proprietary Graphics

Occasionally, outside users of the CDE Web site request permission to use the Official California Department of Education Seal or other proprietary images on their Web sites. To reduce the risk that the Official California Department of Education Seal is used inappropriately, do not provide it or other CDE proprietary images to outside Web sites without the express permission of CDE Press.

Web Documents
N/A
Web Documents that Can be Used - Item 11

Training manuals, software guides, and other reference documents that benefit from the inclusion of screenshots (screen capture) for demonstration purposes. These documents must fully describe what is being demonstrated in the screenshots within the document's regular content. Also, basic alternative text must be included that gives a brief description of the screenshots. Documents have been properly created if the screenshots can be removed and the document still makes sense and fulfills its purpose. Whenever screenshots are added to documents of this type, the documents should be written without the screenshots included and then the screenshots should be added without adjusting the main content (transition statements and sub-headings or caption text that reference the screenshots are excepted).

  • Word: OK
  • PDF: OK
  • Other Formats: OK, if Word or PDF are not appropriate.
Miscellaneous
N/A
Retention of Approval Documents

Web approval documentation (e.g., WEB-001 forms, EXE-001 forms) must be kept on file for at least 12 months from the original posting date of the content. CDE Division Web Coordinators may maintain these records for longer periods to meet specific document retention records, per division guidelines, or at their own discretion.

Exceptions
Word Documents in Request for Applications (RFAs)

The 15 page Web documents requirement does not apply to Web documents used in request for applications (RFAs), request for data (RFD), request for proposals (RFPs), or request for submissions (RFS) that are posted using Contribute in the appropriate "R" folder and where the primary link to the Web document is from the funding Request for Applications Web page.

Web Documents in Funding Directories

The 15-page requirement that allows for Web documents to be used instead of Web pages does not apply to Web documents used in funding directories (an appropriate "R" folder) and where the primary link to the Web document is from a Request for Applications or a Funding Results Web page.

Exceptions
N/A
The Federal Update

Federal Updates can use descriptive link text provided by the publisher so long as the link text is adequately descriptive.

Exceptions
N/A
California State Board of Education (SBE)

Web documents (e.g., Word, PDF) may be used for agenda items and agenda item attachments for all SBE agendas or for the agendas of the SBE's sub-committees without regard to the page length requirements in the Web Documents Section of these Design Standards.

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Questions:   Web Services Office | tsdweb@cde.ca.gov
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