Instructional Materials Ordering and Distribution

Instructional Materials Ordering and Distribution System

The Media Ordering Guide may be accessed on the California Department of Education (CDE) Web page.

• Click the light blue box: Logon button.
  
  
• Enter your user name and password (e-mailed from the Clearinghouse for Specialized Media and Translations [CSMT] with Instructional Materials Ordering and Distribution System [IMODS] instructions). 
  
  
• Click on the Logon button.
  
  
• A user name and password may be obtained by completing the New Account Form on the CDE CSMT Web page.
  
  
• When you login, Welcome and your name will appear on the right side of the screen.
  
  
• Below Your Account will be:
  • CSMT Activities for state-adopted textbook orders, Kindergarten through Eighth Grade.
    
    
  • APH (American Printing House for the Blind) Federal Quota Program for persons authorized by your agency to submit federal quota orders.

Persons Authorized to Submit Orders Using Federal Quota Funds:

• The APH Federal Quota Program allocates federal funds to public and private educational programs that register students who are legally blind.
  
  
• The amount allocated to each agency is based on the number of students registered with the APH.
  
  
• IMODS orders can be placed by an authorized person using these federal quota funds. 
  
  
• To receive a username and password for the APH Federal Quota Program your name needs to be on the list of persons authorized to submit federal quota orders.
  
  
• The educational agency returns the authorization list in their annual registration packet of qualified legally blind students.
  
  
• The APH catalog can be found at the APH Web page . Click on the blue box: Shop button.
  
  
  

APH Products and Textbooks Ordering Procedures:

• Enter the catalog number (including dashes) listed in the APH catalog into the search box.
  
  
• Click on the GO button to show search results.
  
  
• Double click on the catalog number below the APH Product Search–for a description of the item.
  
  
• Verify that this is the product or book needed for your order.
  
  
• Below available formats, click Add to Cart for that catalog number.
  
  
• The Shopping Cart will display the list of items ordered.
  
  
• Enter the number to order in the Qty [quantity] box and click on the Update Cart button.
  
  
• If an asterisk (*) appears next to the catalog number, the item will be ordered and sent from the APH Warehouse in Kentucky. If there is not an asterisk (*), the item will be sent from the APH stock at the CSMT Warehouse in Sacramento.
  
  
• Select the Continue Shopping button to order more products.
  
  
• Search for another catalog number and repeat the above steps.
  
  
• If an APH catalog number is not found using the search criteria, contact the CSMT by e-mail (Enclosure 1) to request that the catalog number and product description be added to IMODS.   
  
  
• Continue to add items (up to 20) until all necessary products are ordered and placed in the shopping cart.
  
  
• Consolidate orders being shipped to the same person at the same address (this is easier for you and for us at the CSMT).
  
  
• Click on the Check Out button.
  
  
•   Select the address and verify the accuracy of the shipping information.
  
  
• Click on the Confirm Order button to submit the order on IMODS.
  
  
• Print the order number for your record(s).