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Due Dates for Data and Document Submission 2011-12

Schedule of due dates for reporting required data reports and documents and the addresses to which they are to be submitted.

Comprehensive Adult Student Assessment Systems (CASAS) and Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the Adult Education program.

By September 30, 2011

Required Data and Documents
Submit Electronically
Mail Hard Copy
Fourth Quarter Core Performance Follow-up Survey
(2010–11 grant year)


Not Applicable

Grant Award Notification
(Signature Required)

Not Applicable

Workforce Investment Act,
Title II Program Adult Education Office
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814

Grant Budget
(Signature Required)

OTAN Login Page External link opens in new window or tab.

Workforce Investment Act,
Title II Program Adult Education Office
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814

By October 31, 2011

Required Data and Documents
Submit Electronically
Mail Hard Copy

First Quarter Data Tracking of Programs and Students (TOPSpro)

Via TOPSpro software
(or mail disk to)

CASAS  
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

English Literacy and Civics Education (EL Civics) Objectives and Additional Assessment Plans

CASAS Civic Participation External link opens in new window or tab.

Not Applicable

First Quarter Data Integrity Report (e-mail, fax, or mail hard copy)

capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

October Expenditure Claim Report (optional)  (Signature Required)

OTAN Login Page External link opens in new window or tab.

Workforce Investment Act,
Title II Program Adult Education Office
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814

By January 31, 2012

Required Data and Documents
Submit Electronically
Mail Hard Copy

First Quarter Core Performance Follow-up Survey

CASAS Login Page External link opens in new window or tab.

Not Applicable

Second Quarter Data (TOPSpro)

Via TOPSpro software
(or mail disk to)

CASAS 
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339


January Expenditure Claim Report (Optional)
(Signature Required)

OTAN Login Page External link opens in new window or tab.

Workforce Investment Act,
Title II Program Adult Education Office
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814

EL Civics Technology Plan

OTAN Login Page External link opens in new window or tab.

Not Applicable

Second Quarter Data Integrity Report (e-mail, fax, or mail hard copy)

capm@casas.org.
or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

By April 30, 2012

Required Data and Documents
Submit Electronically
Mail Hard Copy

Second Quarter Core Performance Follow-up Survey

CASAS Login Page External link opens in new window or tab.

Not Applicable

Third Quarter Data (TOPSpro)

Via TOPSpro software
(or mail disk to)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Workforce Investment Act, Title II Program Implementation Survey

CASAS Program Implementation Survey External link opens in new window or tab.

Not Applicable

Third Quarter Data Integrity Report (e-mail, fax, or mail hard copy)

capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

April Expenditure Claim Report (optional) (Signature Required)

OTAN Login Page External link opens in new window or tab.

Workforce Investment Act,
Title II Program Adult Education Office
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814

By June 30, 2012

Required Data and Documents
Submit Electronically
Mail Hard Copy

California Accountability Training

In person or online at CASAS California Accountability External link opens in new window or tab.

Not Applicable

CASAS Implementation Training

In person or online at CASAS Login Page External link opens in new window or tab.


Not Applicable

By August 15, 2012

Required Data and Documents
Submit Electronically
Mail Hard Copy

Third Quarter Core Performance Follow-up Survey

CASAS Login Page External link opens in new window or tab.

Not Applicable

End-of-Year Data (TOPSpro) Adult Education Personnel Wizard (include
for Table 7)

Via TOPSpro software
(or mail disk to)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Payment Points Summary Report

Not Applicable

CASAS 
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

End-of-Year Certification Letter (Signature Required)

Not Applicable

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Fourth Quarter Data Integrity Report (e-mail, fax, or mail hard copy)

capm@casas.org.
or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Mandatory
Final Expenditure Claim Report (Signature Required)

OTAN Login Page External link opens in new window or tab.

Workforce Investment Act,
Title II Program Adult Education Office
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814

Fiscal Year 2011-12 Annual Audit and Status Certification (AASC) Form Community-Based Organizations (CBO)
and Faith-Based Organizations (FBO) only

OTAN Login Page External link opens in new window or tab.

Annual Audit and Status Certification
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814

Additional Community-Based Organization Requirement

Required Data and Documents
Submit Electronically
Mail Hard Copy

Fiscal year 2011-12 Organization-wide Audit (OWA) Report

Not Applicable

California Department of Education
Audits and Investigations Division
1430 N Street, Suite 5319
Sacramento, CA 95814

The AASC form assists the California Department of Education (CDE) in determining whether a Community-Based Organization (CBO) must provide the Audits and Investigation Division of the CDE with a federal or state required audit report for the fiscal year.

Pursuant to federal regulations, all CBOs receiving more than $500,000 in federal funds in a fiscal year must submit an OWA report prepared by a certified public accountant to the CDE within six months of the end of the CBO's fiscal year. Send the report to:

California Department of Education
Audits and Investigations Division
1430 N Street, Suite 5319
Sacramento, California 95814

Questions:   Adult Education Office | 916-322-2175
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