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Due Dates for Data and Document Submission 2012-13

Schedule of due dates for reporting required data reports and documents and the addresses to which they are to be submitted.

Comprehensive Adult Student Assessment Systems (CASAS) and Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the Adult Education program.

By September 30, 2012

Required Data and Documents
Submit Electronically
Mail Hard Copy

Grant Award Notification
(signature required)

Not applicable

Workforce Investment Act, Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

Grant Budget
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(log on required)

Workforce Investment Act,
Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

By October 31, 2012

Required Data and Documents
Submit Electronically
Mail Hard Copy

Fourth Quarter Core Performance Follow-up Survey (2011–12 grant year)

CASAS Online Surveys WIA Title II Core Performance External link opens in new window or tab.

Not applicable

First Quarter Data Tracking of Programs and Students (TOPSpro) Enterprise

Via TOPSpro software
(or mail disk)

CASAS  
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

English Literacy and Civics Education (EL Civics) Objectives and Additional Assessment Plans

CASAS Civic Participation Objectives and Additional Assessment Plans External link opens in new window or tab.

Not Applicable

First Quarter Data Integrity Report
(e-mail, fax, or mail hard copy)

E-mail to capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

October Expenditure Claim Report (Optional)  (signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(log on required)

Workforce Investment Act, Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

By January 31, 2013

Required Data and Documents
Submit Electronically
Mail Hard Copy

First Quarter Core Performance Follow-up Survey

Via TOPSpro Enterprise software
(or mail disk)

Not applicable

Second Quarter Data (TOPSpro) Enterprise

Via TOPSpro Enterprise software
(or mail disk)

CASAS 
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339


January Expenditure Claim Report (Optional)
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(log on required)

Workforce Investment Act, Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

EL Civics Technology Plan

California Adult Education Online Application and Reporting EL Civics Technology Plan External link opens in new window or tab.
(log on required)

Not applicable

Second Quarter Data Integrity Report
(e-mail, fax, or mail hard copy)

E-mail to capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

California Accountability Training

In person or online at
CASAS Accountability Training External link opens in new window or tab.

Not applicable

CASAS Implementation Training

In person or online at
CASAS Implementation Training External link opens in new window or tab.


Not applicable

By April 30, 2013

Required Data and Documents
Submit Electronically
Mail Hard Copy

Second Quarter Core Performance Follow-up Survey

Via TOPSpro Enterprise software

Not applicable

Third Quarter Data (TOPSpro) Enterprise

Via TOPSpro Enterprise software
(or mail disk)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Workforce Investment Act, Title II Program Implementation Survey

CASAS WIA Title II Program Implementation Survey External link opens in new window or tab.

Not applicable

Third Quarter Data Integrity Report
(e-mail, fax, or mail hard copy)

E-mail to capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

April Expenditure Claim Report (Optional) (signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(log on required)

Workforce Investment Act, Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

By August 15, 2013

Required Data and Documents
Submit Electronically
Mail Hard Copy

Third Quarter Core Performance Follow-up Survey

Via TOPSpro Enterprise software

Not Applicable

End-of-Year Data (TOPSpro) Enterprise Adult Education Personnel Wizard
(include for Table 7)

Via TOPSpro Enterprise software
(or mail disk)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Payment Points Summary Report

E-mail to capm@casas.org or fax to 858-292-2910

CASAS 
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

End-of-Year Certification Letter
(signature required)

E-mail to capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Fourth Quarter Data Integrity Report
(e-mail, fax, or mail hard copy)

E-mail to capm@casas.org or fax to 858-292-2910

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Mandatory
Final Expenditure Claim Report
(signature rquired)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(log on required)

Workforce Investment Act, Title II Program
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

Fiscal Year 2012-13 Annual Audit and Status Certification (AASC) Form Community-Based Organizations (CBO)
and Faith-Based Organizations only*

California Adult Education Online Application and Reporting External link opens in new window or tab.
(log on required)


Annual Audit and Status Certification
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814

Additional Community-Based Organization Requirement

Required Data and Documents
Submit Electronically
Mail Hard Copy

Fiscal year 2011-12 Organization-wide Audit (OWA) Report**

Not applicable

Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814

*The AASC form assists the California Department of Education (CDE) in determining whether a CBO must provide the Audits and Investigation Division of the CDE with a federal or state required audit report for the fiscal year.

 **Pursuant to federal regulations, all CBOs receiving more than $500,000 in federal funds in a fiscal year must submit an OWA report prepared by a certified public accountant to the CDE within six months of the end of the CBO's fiscal year. Send the report to:

Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA
95814

Questions:   Adult Education Office | 916-322-2175
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