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Due Dates for Data and Document Submission 2013-14

Schedule of due dates and submission details for required data and documents.

The Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network are contractors who collect information and data for the California Department of Education’s (CDE) Adult Education Program.

By September 30, 2013

Required Data and Documents

Submit Electronically

Submit By Physical Mail

Grant Award Notification
(signature required)

Not Applicable

Adult Education and Family Literacy Act (AEFLA)
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901

Grant Budget
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901

By October 31, 2013

Required Data and Documents

Submit Electronically

Submit By Physical Mail

Fourth Quarter
Core Performance
Follow-up Survey
(2012–13 Grant Year)

Via Tracking of TOPSpro® Enterprise

Not Applicable

First Quarter Data,
TOPSpro® Enterprise

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

English Literacy and Civics Education (EL Civics) Objectives and Additional Assessment Plans

CASAS Civic Participation Objectives and Additional Assessment Plans External link opens in new window or tab.

Not Applicable

First Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

October
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901

By January 31, 2014

Required Data and Documents

Submit Electronically

Submit By Physical Mail

First Quarter
Core Performance
Follow-up Survey

Via TOPSpro® Enterprise

Not Applicable

Second Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Second Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

EL Civics
(Civic Participation)
Technology Plan

California Adult Education Online Application and Reporting EL Civics Technology Plan External link opens in new window or tab.
(login required)

Not Applicable

California
Accountability
Training

CASAS Accountability Training External link opens in new window or tab.
(in person or
online)

Not Applicable

CASAS
Implementation
Training

CASAS Implementation Training External link opens in new window or tab.
(in person or
online)

Not Applicable

January
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901

By April 30, 2014

Required Data and Documents

Submit Electronically

Submit By Physical Mail

Second Quarter
Core Performance
Follow-up Survey

Via TOPSpro® Enterprise

Not Applicable

Third Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Third Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

AEFLA Program Implementation Survey Workforce Investment Act Title II Program Implementation Survey Not Applicable
April Expenditure Claim Report
(signature required)
California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901


By August 15, 2014

Required Data and Documents

Submit Electronically

Submit By Physical Mail

Third Quarter
Core Performance
Follow-up Survey

Via TOPSpro® Enterprise Software

Not Applicable

End-of-Year Data, TOPSpro® Enterprise and Adult Education Personnel Wizard (for table 7)

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Fourth Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Payment Points
Summary Report

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

End-of-Year
Certification Letter
(signature required)

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Final Expenditure
Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901


Additional Community–Based Organization Requirement

Required Data and Documents

Submit Electronically

Submit by Physical Mail

Fiscal Year 2013–14 Annual Audit and Status Certification (AASC) Form, forCommunity-based Organizations (CBO) and Faith-based Organizations only*

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

Annual Audit and Status Certification
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

Fiscal Year 2012–13 Organization-wide Audit (OWA) Report**

Not Applicable

Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, all CBOs receiving more than $500,000 in federal funds in a fiscal year must submit an OWA Report prepared by a certified public accountant to the CDE within six months of the end of the CBO's fiscal year. Send the report to: Audits and Investigations Division, CDE, 1430 N Street, Suite 5319, Sacramento, CA 95814-5901.

Questions:   Adult Education Office | 916-322-2175
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