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Due Dates for Grant Deliverables in 2014-15

Schedule of due dates and submission details for required data and documents.

The California Department of Education’s (CDE) Adult Education Office contracts with the Comprehensive Adult Student Assessment Systems (CASAS), Outreach and Technical Assistance Network (OTAN), and California Adult Literacy Professional Development Project (CALPRO) to provide technical assistance and collect information and data for the Adult Education and Family Literacy Act (AEFLA) grants.

By September 30, 2014

Required Data and Documents
Submit Electronically
Submit by Physical Mail

Grant Award Notification
(signature required)

Not Applicable

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

Grant Budget
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

By October 31, 2014

Required Data and Documents
Submit Electronically
Submit by Physical Mail

Fourth Quarter
Core Performance
Follow-up Survey
(2013–14 Grant Year)

Via Tracking of
TOPSpro® Enterprise

Not Applicable

First Quarter Data,
TOPSpro® Enterprise

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

English Literacy and Civics Education, Civic Participation Programs only: Civic Objectives and Additional Assessment Plans

Civic Participation:
Civic Objectives and Additional Assessment Plans
External link opens in new window or tab.

Not Applicable

First Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

October
Expenditure Claim Report

(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab. (login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

Local Assessment Policy

Retain at the local site and provide a copy to CDE upon request

Not Applicable

By January 31, 2015

Required Data and Documents
Submit Electronically
Submit by Physical Mail

First Quarter
Core Performance
Follow-up Survey

Via TOPSpro® Enterprise

Not Applicable

Second Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Second Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Technology Plan
(all AEFLA programs)

California Adult Education Online Application and Reporting External link opens in new window or tab. (login required)

Not Applicable

Professional Development Plan
(all AEFLA programs)

California Adult Education Online Application and Reporting External link opens in new window or tab. (login required)

Not Applicable

California
Accountability
Training

CASAS Training and Support External link opens in new window or tab.
(in person or online)

Not Applicable

CASAS
Implementation
Training

CASAS Training and Support External link opens in new window or tab.
(in person or online)

Not Applicable

January
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

By April 30, 2015

Required Data and Documents
Submit Electronically
Submit by Physical Mail

Second Quarter
Core Performance
Follow-up Survey

Via TOPSpro® Enterprise

Not Applicable

Third Quarter Data, TOPSpro® Enterprise

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Third Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

AEFLA
Program Implementation Survey

2014–15 Program Implementation Survey (Coming Soon)

Not Applicable

April
Expenditure Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

By August 15, 2015

Required Data and Documents
Submit Electronically
Submit by Physical Mail

Third Quarter
Core Performance
Follow-up Survey

Via TOPSpro® Enterprise Software

Not Applicable

End-of-Year Data, TOPSpro®  Enterprise and
Adult Education Personnel Wizard (for table 7)

Via TOPSpro® Enterprise
(or mail disk to CASAS)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Fourth Quarter
Data Integrity Report
(e-mail, fax, or
mail hard copy to CASAS)

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Payment Points
Summary Report

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

End-of-Year
Data Certification
(in End-of-Year Letter, signature required)

E-mail to
capm@casas.org
(or fax to
858-292-2910)

CASAS
5151 Murphy Canyon Road, Suite 220
San Diego, CA 92123-4339

Final Expenditure
Claim Report
(signature required)

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AEFLA
Adult Education Office
California Department of Education
1430 N Street, Suite 4202
Sacramento, CA 95814-5901

Fiscal Year 2014–15 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBO) and Faith-based Organizations only*

California Adult Education Online Application and Reporting External link opens in new window or tab.
(login required)

AASC
Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

Additional Community–Based Organization Requirement

By August 15, 2015

Required Data and Documents
Submit Electronically
Submit by Physical Mail

Fiscal Year 2013–14 Organization-wide Audit (OWA) Report**

Not Applicable

Audits and Investigations Division
California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901


*The AASC Form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

**Pursuant to federal regulations, all CBOs receiving more than $500,000 in federal funds in a fiscal year must submit an OWA Report prepared by a certified public accountant to the CDE within six months of the end of the CBO's fiscal year. Send the report to: Audits and Investigations Division, California Department of Education, 1430 N Street, Suite 5319, Sacramento, CA 95814-5901.

Questions:   Adult Education Office | 916-322-2175
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