CDCELS Data Dictionary

Application Date

Date family applied to the Centralized Eligibility List

CHAR

8

MMDDYYYY

Update Date

Date the family information was last updated

CHAR

8

MMDDYYYY

Family Home County

Family Home County

(Federal Information Processing Standards Code(FIPS):   State Code(2)County Code(3))

CHAR

5

NNNNN

State: AZ=04 CA=06 NV=32 OR=41

County: 001 thru 115

Family Identifier

A unique family identifier.  A concatenated field starting with FIPS code (above) and 20 characters to be determined by each CEL, e.g., first 9 of record number.

CHAR

Up to 25

Alphanumeric

Gross Family Monthly Income

Family’s total adjusted gross monthly income from all sources (rounded to the nearest dollar)
(Eligibility/income/program rules apply.)

NUM

Up to
5

NNNNN

Family Size

The total family members residing in the same residence

NUM

Up to
2

NN

Family Home Zip

Family’s home zip code

NUM

Up to
9

NNNNNNNNN

Employment Or Training Zip

Employment or Training zip code

NUM

Up to
9

NNNNNNNNN

Zip Code1

First zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code2

Second zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code3

Third zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code4

Fourth zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code5

Fifth zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code6

Sixth zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code7

Seventh zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code8

Eighth zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code9

Ninth zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Zip Code10

Tenth zip code for CDD subsidized services

NUM

Up to
9

NNNNNNNNN

Working

Parent is working and that is the reason for needing CDD subsidized services.

CHAR

1

Y N

Education or Training

Parent is in an education or training program and that is the reason for needing CDD subsidized services.

CHAR

1

Y N

Actively Seeking Employment

Parent is actively seeking employment and that is the reason for needing CDD subsidized services.

CHAR

1

Y N

Incapacitated

Parent is incapacitated and that is the reason for needing CDD subsidized services.

CHAR

1

Y N

Seeking Permanent Housing

Parent is seeking permanent housing and that is the reason for needing CDD subsidized services.

CHAR

1

Y N

Part-day educational preschool

Parent is selecting a part-day preschool program for their child/children.

CHAR

1

Y N

Child Unique Identifier

A concatenated field of 13 numeric characters, where the first 5 digits are the county FIPS code and the last 8 digits are the database ID of the child record in the local database, left-padded with zeros. (5 digit FIPS + 8 digit ID)

CHAR

Up to
13

Alphanumeric

Child Birth Date

Child date of birth (Age eligibility rules apply)

CHAR

8

MMDDYYYY

Protective Services

Child receiving child protective services through County Welfare Dept. or referred because at risk of abuse, neglect or exploitation.

CHAR

1

Y N

Exceptional Needs

An indication whether the child has Individual Family Service Plan (IFSP) or Individualized Education Plan (IEP)

CHAR

1

Y N

Foster/Guardian Child

An indication whether the child is receiving foster care services or is in the care of an adult who is not his/her biological or adoptive parent.

CHAR

1

Y N

Continuity of Care

Previously term used “Enrolled, but waiting” but now termed "Continuity of Care" and applies to any child who is enrolled and already receiving services in a CDD subsidized but waiting to either:

1) Transfer: This category includes children who are at risk of losing care because they will no longer meet the existing program parameters, but is otherwise eligible.

(For example, a child who will be aging out of an infant toddler program soon and would receive a Notice of Action. This child needs to transfer to another contractor in order to continue services and would be marked "Y" under this category.)

2) Needs additional service: This category applies to center or FCCHEN children who need additional care because the programs hours of operation cannot accommodate the additional care.

(For example, a child is enrolled in a CDD center for full-day services but the center does not provide evening services. The parent is taking night classes and needs additional care in the evening for the child. Since the CDD center where the child is enrolled is not open evenings, the child will be marked as "Y" waiting for additional services.)

Note: The agency currently serving the child needs to confirm this designation and provide its contact information.

CHAR

1

Y N

Sibling Indicator

An indication whether the child has a sibling who is currently receiving CDD subsidized care. (Except part-day State Preschool)

A record marked "Y" would identify the family as certified eligible for an is receiving subsidized care.

Note: Information for this field is to be provided by the agency that has certified the family for both eligibility and need. They should supply this information when the agency cannot place all the family's children at their location.

CHAR

1

Y N